Payroll Assistant

Salary: $21.49 - $26.90 Hourly

Location: District Office 550 E. Hospitality Lane Suite 200 San Bernardino, CA

Job Type:

Department: Payroll

Job Number: 0635

Closing:

3/24/2022 4:30 PM Pacific

Job Description

SUMMARY DESCRIPTION

Assists with a variety of clerical work in relation to payroll processing and recordkeeping.

SUPERVISION RECEIVED AND EXERCISED

Receives general direction from appropriate supervisor; checks with supervisor regarding non-routine assignments. May provide technical and functional direction to assigned student workers.

REPRESENTATIVE DUTIES

The following duties are typical for this classification.

• Assists in payroll preparation and related recordkeeping; runs, audits, files, and maintains payroll related reports and documents.

• Performs a variety of payroll related clerical duties; data entry; answers phones; assists and responds to questions and requests for information from students, staff, and the public; receives and distributes incoming mail; prepares outgoing mail.

• Utilizes various computer programs and applications to enter and maintain data; audits and reconciles absence and leave data; reconciles payroll transactions in the general ledger.

• Verifies budget classifications, rates of pay, and employment authorization dates with Board approval.

• Calculates hours, posts timesheets and absences; inputs information into payroll system; identifies and resolves discrepancies.

• Receives and processes internal and external requests for verification of employment records.

• Verifies, sorts, and distributes pay warrants.

• Receives and processes garnishments; reconciles and processes voluntary deduction payments and benefit premiums.

• Performs other duties related to the primary job duties.

CORE COMPETENCIES:

Professional Integrity and Ethics

• Follows a clear-cut set of rules

• Understands practical necessity of rules and ethical guidelines

• Shows consistency in behavior and judgement over a long term and varied situations

Legal and Regulatory Navigation

• Understanding, interpreting, and ensuring compliance with laws and regulations

• Locates, understands, or provides factual regulator information**

• Works within the bounds and limits of what is permissible

Using Technology

• Working with electronic hardware and software applications

• Using basic features and functions of software and hardware

• Experiments and finds novel uses for standard features and functions **

• Adds, improves, modifies, or develops features and functionality**

Team Work/Involving Others

• Collaborating with others to achieve shared goals

• Engages others for suggestions and ideas

Writing

• Communicating effectively in writing

• Using correct writing mechanics including spelling, vocabulary, grammar, syntax, punctuation, capitalization, sentence structure

• Logically orders and structures ideas and progression of thought

Analyzing and Interpreting Data

• Apply sorting, coding and categorizing rules

• Analyze data

• Read reports

• Draw meaning and conclusions from quantitative and/or qualitative data

Customer Focus

• Attending to the needs and expectations of customer

• Seeks information about the immediate and longer term needs of the customer

• Anticipates what the customer may want or expect in a product or service

• Works across organizational boundaries to meet customer needs **

Reading Comprehension

• Understanding and using written information

• Knows the meaning of printed words; comprehend the literal meaning of text

• Make interpretations, applications, deductions, inferences, extrapolations from written information **

Professional and Technical Expertise

• Applying technical subject matter to the job **

• Knows the rudimentary concepts of performing the essential technical operations

Critical Thinking

• Analytically and logically evaluates information to resolve problems

• Follow guide, SOP or other step by step procedures for locating the source of a problem and fixing it

• May detect ambiguous, incomplete, or conflicting information or instructions**

Attention to Detail

• Focusing on the details of work content

• Shows care and thoroughness in adhering to process and procedures that assure quality

• Applies knowledge and skill in recognizing and evaluating details of work**

• Applies skilled final touches on products

Mathematical Facility

• Performs operations involving counting, adding, subtracting, multiplication and division

• Follow multi-step computational procedures and apply formulas

• Apply basic algebraic or geometric reasoning and problem solving

• Recognize approaches and algorithms for finding real world computational solutions**

• Computes and interprets descriptive statistics**

Valuing Diversity

• Shows acceptance of individual differences

• Welcomes input and inclusion of others who may be different from oneself

• Shows understanding and empathy for the challenges of groups seeking inclusion or dealing with perceived discrimination

** Lead, Advanced or Senior Level Positions

Qualifications

Education/Training: Equivalent to completion of high school.

Experience: Two (2) years of clerical experience, that includes experience in the posting and maintenance of payroll or similar records.

Desired Qualifications: One (1) year of accounting experience.

Physical Demands and Working Environment

The conditions herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions.

Environment: Work is performed primarily in a standard office setting.

Physical: Primary functions require sufficient physical ability and mobility to work in an office setting; to stand or sit for prolonged periods of time; to occasionally stoop, bend, kneel, crouch, reach, and twist; to occasionally lift, carry, push, and/or pull light to moderate amounts of weight up to 25 pounds; to operate office equipment requiring repetitive hand movement and fine coordination including use of a computer keyboard; and to verbally communicate to exchange information.

Vision: See in the normal visual range with or without correction; vision sufficient to read computer screens and printed documents; and to operate assigned equipment.

Hearing: Hear in the normal audio range with or without correction.

Employment Requirements

The person selected for hire will be required to complete the following pre-employment requirements:

• Submit to and successfully pass DOJ live scan/fingerprinting. Cost of live-scan services to be borne by candidate.

• Tuberculosis (TB) risk assessment

• COVID-19 vaccination verification

• Other pre-employment requirements may be required depending on the position (i.e. certifications or licenses; see job posting qualifications section for details).

Successful completion of all pre-employment requirements is mandatory to be eligible for employment. These requirements are in accordance with the San Bernardino Community College District's https://sbccd.edu/about-sbccd/board-of-trustees/policies-and-procedures/management-personnel-plan-2021-06-10.pdf https://get.adobe.com/reader/.

To apply, visit: https://apptrkr.com/2900130

The San Bernardino Community College District is an equal opportunity employer. The District encourages applications from underrepresented minorities and the disabled.

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