Scholarship Assistant (Administrative Assistant)

Salary: $47,827.44 - $58,851.48 Annually

Job Type: Full Time

Job Number: 22-064

Closing:

2/22/2022 6:00 PM Pacific

Location: Both Liberal Arts Campus & Pacific Coast Campus, CA

Department: Student Relations

Description

Scholarship Assistant (Administrative Assistant)

OPEN RECRUITMENT

(CURRENT VACANCY 100%, 12 MONTHS)

RANGE 26 $3,985.62 - $4,904.29 Monthly

12 MONTH ELIGIBILITY LIST

***This opportunity will be posted for 15 days. Applications will only be accepted Thursday, February 17, 2022 9am through Tuesday, February 22, 2022 6pm***

Long Beach Community College is seeking a qualified individual for a current opportunity as a Scholarship Assistant (Administrative Assistant). This position will focus on supporting the Scholarship Department at LBCC. This incumbent will need to have knowledge of office administrative and management practices and procedures. We are looking for someone who has obtained graduation from high school or GED equivalency. Additionally, this incumbent will have four years of increasingly responsible administrative support experience or secretarial experience, with additional experience in a Scholarship setting preferred. Ideal candidate also has experience organizing changing work priorities in high demand office environment and has familiarity with data analysis, reporting, marketing and social media.

Do you thrive in a fast paced, high energy work environment? If this describes you, we encourage you to apply for the opportunity to join the innovative and talented LBCC team!

AT-A-GLANCE POSITION INFORMATION

• Type of position: Full-time

• Location: LAC & PCC

• Salary: Range 26 - $3,985.62 - $4,904.29 Monthly

• Advanced salary placement: Generally, new employees start at the first step on the salary schedule. Advanced salary placement may be considered on a case-by-case basis.

• Benefits: The District provides an excellent and comprehensive benefits package. Please refer to the Benefits tab for more details.

• Eligibility list: We reserve the right to use an established eligibility list for vacancies in this classification. The eligibility list will be valid for 12 months once approved by the Personnel Commission.

• All Long Beach Community College employees must be fully vaccinated against COVID-19 by Jan 3, 2022 in compliance with District Policy. Please note that if selected for employment, you must provide proof of fully vaccinated status by date of hire. Documented proof of vaccination is required as part of the onboarding process. Individuals requesting accommodation must do so in a timely manner for consideration. For more information on LBCC District COVID-19 policy and guides please view our https://www.lbcc.edu/return-campus page.

For further information on the position or application process, please contact (562) 938-4146.

ABOUT LONG BEACH CITY COLLEGE:

Here at Long Beach City College (LBCC), we celebrate equity, diversity and are committed to the principles of equal employment opportunity. We strive to ensure a positive and inclusive working environment for all.

Long Beach City College is committed to providing equitable student learning and achievement, academic excellence, and workforce development by delivering high quality educational programs and support services to our diverse communities. Please check out the LBCC mission and values and other strategic initiatives below to learn more.

• https://www.lbcc.edu/mission-values

• https://www.lbcc.edu/sites/main/files/file-attachments/eeo_plan__2019-2022_.pdf https://get.adobe.com/reader/

• https://www.lbcc.edu/sites/main/files/file-attachments/lbcc-strategic-plan.pdf https://get.adobe.com/reader/

• https://www.lbcc.edu/office-president

Duties

JOB DESCRIPTION

Under general supervision, performs difficult office and administrative support duties; types technical documents and reports; and performs related duties as assigned.

DISTINGUISHING CHARACTERISTICS

Administrative Assistant is responsible for independently performing a wide variety of difficult, specialized and responsible office and administrative support functions for a department or manager requiring detailed knowledge of District and department rules, policies and procedures. Incumbents use advanced word processing, spreadsheet and graphics skills in the development of technical documents and presentation materials. They may provide general office administrative support services and provide backup to other office clerical and administrative staff. They may provide administrative and secretarial support services for a manager or department staff. Assigned work requires the use of initiative and judgment in selecting appropriate work methods, understanding and applying complicated information requiring a high degree of accuracy and interacting with and handling routine to non-routine questions, complaints and problems based on knowledge gained through experience.

Additional duties include:

• Assisting in the implementation, administration, and monitoring of programs, processes and communications; maintaining applicant and scholar information; providing information and resources to both internal and external customers; and providing general administrative support to the office.

• Provides support in troubleshooting and answering questions about the electronic scholarship application process

• Participate at on and off campus events explaining LBCC Scholarship Program

For the full position description, please click here:https://www.governmentjobs.com/careers/lbcc/classspecs/777969?keywords=Administrative&pagetype=classSpecifications

Qualifications

MINIMUM QUALIFICATIONS FOR THIS POSITION:

Education, Training and Experience:

A typical way of obtaining the knowledge, skills and abilities outlined above is graduation from high school or G.E.D. equivalent and four years of increasingly responsible administrative support or secretarial experience; or an equivalent combination of training and experience.

Licenses; Certificates; Special Requirements:

A valid California driver's license and the ability to maintain insurability under the District's vehicle insurance policy.

Meeting the minimum requirements of the position does not guarantee advancement in the selection process. Candidate qualifications will be assessed to determine those who meet and exceed requirements, and are deemed most competitive amongst the applicant pool to proceed.

APPLICATION AND SELECTION PROCESS:

To be considered a candidate for this position, all materials required should be received by the Long Beach City College Office of Human Resources by the closing date. Incomplete or late applications will be disqualified from further consideration. Qualified candidates will be notified in writing if they are moving forward in the selection process.

Application Process:

• Submit a completed online application through NEOGOV. All portions of the application must be entirely filled out to be considered for this position.

• If the position requires a college degree, transcripts or copy of a diploma, the required document must be attached at the time of application. Unofficial transcripts are accepted during this phase. For experience substitution in lieu of education, please make sure to attach a statement clearly outlining how your additional experience covers the education requirement, on a year-for-year basis, and qualifies you to be considered for this position.

• If you participate in and fail any examination segment, you must wait a period of 90 days (~3 months) to test again for the same classification.

Selection Process:

The following examination segments may be utilized during the selection process:

• Application screening: Week of February 21, 2022

• Written Exam and/or Oral Interview: TBD

• Final Panel Interview - TBD

*** PLEASE NOTE: The District reserves the right to utilize a flexible pass point (cut-off score) on any test part to meet the staffing needs as determined by the District. Applicants that most closely meet the needs of the District will proceed with the recruitment process. ***

Additional Information

Disability Accommodations

If you require special accommodations in the Application, Testing, Interview or Selection Process, you are required to notify the Human Resources Office at least two days prior to the closing date of the posting, by calling (562) 938-4352.

Transfer Requests for current LBCC Employees:

District employees may request to transfer by completing the https://www.lbcc.edu/sites/main/files/file-attachments/transfer-request-form.pdf https://get.adobe.com/reader/

LONG BEACH COMMUNITY COLLEGE IS AN EQUAL OPPORTUNITY EMPLOYER

The Long Beach Community College District is committed to the principles of equal employment opportunity and equity-minded hiring practices. It is the District's policy to ensure that all qualified applicants for employment and employees have full and equal access to employment opportunities and are not subject to discrimination in any program or activity of the District on the basis of ethnic group identification, race, gender, color, language, accent, citizenship status, ancestry, national origin, age, sex, religion, sexual orientation, transgender, parental status, marital status, veteran status, physical or mental disability or medical condition, or on the basis of these perceived characteristics.

To apply, visit https://apptrkr.com/2844367

Copyright ©2022 Jobelephant.com Inc. All rights reserved.

https://www.jobelephant.com/

jeid-d18d5519fbe31744991e25338db77775