Elementary School Secretary - Level I, Grover Heights Elementary School at Lucia Mar Unified School District
Job Summary
Job Summary
Under general supervision, provide clerical support, word processing, filing, answering telephones, complete student attendance reports and related tasks, update Student Emergency Cards, and other school office duties.
Job Description / Essential Elements:
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DATE: November 18, 2014
TITLE: ELEMENTARY SCHOOL SECRETARY
SALARY RANGE: Level I – Range 17 (school enrollment up to 549)
Level II – Range 19 (school enrollment 550 and higher)
JOB SUMMARY
Under general supervision, provide clerical support, word processing, filing, answering telephones, complete student attendance reports and related tasks, update Student Emergency Cards, and other school office duties.
QUALIFICATIONS
a. Required:
1. Graduation from high school or its equivalent.
2. Ability to keyboard at 45 words-per-minute as evidenced by a keyboarding certificate.
3. Knowledge of current office procedures including proper telephone techniques, spelling, punctuation and grammar, word processing; accurate alpha/numeric filing; proficient use of current office equipment, including computers, fax machines, and photocopier.
4. Ability to read, understand, and follow oral and written instructions.
5. Ability to organize and execute work efficiently.
6. Ability to act calmly and sensibly in stressful situations.
7. Ability to multi-task in a fast-paced environment and with frequent interruptions.
8. Ability to establish and maintain effective working relationships with staff, students, and parents.
b. Desirable:
1. Additional training in typing, business correspondence and current office methods.
2. Previous experience as receptionist, office clerk or similar position.
3. Ability to communicate orally in Spanish.
4. Knowledge of Microsoft Office including Excel, Word, PowerPoint.
5. Possession of a valid California driver license.
ESSENTIAL FUNCTIONS
1. Perform a variety of clerical tasks which may include some or all of the following: word processing, proofreading, filing, checking and recording information; compiling and organizing reports; maintain calendar and arrange appointments, prepare requisitions and maintain records of supplies, receive equipment and maintain inventory file.
2. May assist with student enrolling and discharging as directed by school site Lead Secretary.
3. Input student daily attendance including tardies, absences, lunch count, etc., and, generate attendance reports and letters as necessary.
4. May assist with generating Independent Study (IS) contracts; maintain IS log; collect student materials/lessons, and other related activities.
5. May assist with updating Student Emergency Cards, as needed.
6. May assist with generating purchase, technology, and/or work orders as directed by Lead Secretary and/or Principal.
7. May assist with maintaining school volunteer information/database/files.
8. May assist with providing first aid and medications to students as needed; record information in student first aid log; communicate with parents regarding student first aid situations.
9. May assist with SubCast/SubFinder and organizing information for daily substitutes.
10. Distribute mail; send fax messages, record and send messages.
11. Schedule meetings as needed, including but not limited: to SST, IEP, and School Site Council.
12. Answer telephone and give out appropriate information to school personnel and the public.
13. Perform other duties as reasonably related to the classification.
OTHER ESSENTIAL FUNCTIONS/PHYSICAL REQUIREMENTS
1. Ability to sit for extended periods of time.
2. Ability to see and read printed matter with or without visual aids.
3. Facility to hear and understand speech at normal levels and to hear and understand speech on the telephone.
4. Ability to communicate so others will clearly understand normal conversation.
5. Physical dexterity in limbs and digits to operate computer keyboard and other office machines used in the school office.
6. Ability to stand, walk, twist, bend over, grasp, reach overhead, push pull and move, lift and/or carry up to 5 pounds on a regular basis and up to 15 pounds occasionally.
OTHER ESSENTIAL FUNCTIONS/MENTAL REQUIREMENTS
1. Ability to concentrate on a single task for up to two (2) hours at a time.
2. Ability to learn quickly and adapt to a variety of machinery, instructions, and task methods.
3. Ability to multi-task and meet deadlines in terms of work assignment schedules.
4. Ability to work in stressful situations and remain calm under pressure.
OTHER ESSENTIAL FUNCTIONS/SOCIAL REQUIREMENTS
1. Interact daily in person with other members of the school staff, students, parents, community members, vendors and other school visitors, and possess comfortable interpersonal skills and cooperative attitudes.
2. Because of the time urgent nature of duties and because work product of position is interdependent with that of other staff, consistent attendance is required.
3. Convey an understanding, patient attitude toward other staff, students, parents, community members, vendors, and other school visitors.
4. Maintain the privacy of confidential information.
NOTE: This list of essential functions and of physical requirements is not exhaustive and may be supplemented as necessary in accordance with the requirements of the job.
SUPERVISION: The Elementary School Secretary is under the general supervision of the Principal or other management designee.
Requirements / Qualifications
Required documents to be submitted by closing date: • Cover Letter • Resume • One (1) current letter of reference, signed within the last year • 45 wpm net typing certificate (an on-line typing certificate is unacceptable)
Requirements / Qualifications
Required documents to be submitted by closing date: • Cover Letter • Resume • One (1) current letter of reference, signed within the last year • 45 wpm net typing certificate (an on-line typing certificate is unacceptable)