Payroll Services Specialist at Orange County Department of Education
About the Employer
The Orange County Department of Education (OCDE) serves some of Orange County’s most vulnerable student populations and provides support and mandated fiscal oversight to 28 school districts serving more than 600 schools and approximately 475,000 students. In addition to providing direct instruction to students through its own alternative and special education programs, OCDE administers an array of programs and services that are critical to the operations of local school districts and community colleges, facilitating professional development, legal guidance, payroll, career and technical education support, high-speed internet access, Local Control and Accountability Plan assistance and approval, resources for families, and student enrichment. OCDE’s vision is that “Orange County students will lead the nation in college and career readiness and success.” Department staff are working to achieve this goal in collaboration with educators at all levels of student development, from early childhood through higher education, and in partnership with families, businesses and community organizations.
Job Summary
Job Summary
We are seeking a knowledgeable professional to act as a Payroll Services Specialists that will perform difficult and highly specialized technical responsibilities in development, implementation, and user training on OCDE's payroll system. The person selected will be responsible for training of school district payroll staff on proper payroll procedures and processes utilizing OCDE's payroll system. Incumbents test payroll system enhancements, updates, new applications, and systems conversions to ensure accurate processing prior to implementation and work with other staff to ensure the accuracy of payroll and retirement processing in accordance with all applicable legal requirements. Work requires a thorough understanding of payroll systems operations, functions, and processes and applicable legal requirements and the ability to train and assist payroll staff in County school districts on its uses in their district environments. This position is located at The Orange County Department of Education, 200 Kalmus Drive, Costa Mesa, CA 92626.
Requirements / Qualifications
Education, Training and Experience: MINIMUM QUALIFICATIONS. Any combination of experience and training that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be: • Associate’s degree in bookkeeping, accounting, or a closely related field. • Six years of progressively responsible experience in performing payroll duties and functions, including experience in conducting application system testing or an equivalent combination of training and experience. • Thorough understanding of payroll systems operations, functions, and processes and applicable legal requirements and the ability to train and assist payroll staff in County school districts on its uses in their district environments. • Experience in a public agency is especially desirable.
There are supplemental questions in the application. Please note that the EdJoin system will time-out after a 20-minute period of perceived inactivity. To assist you in the preparation of your application, the supplemental questions are listed here. Your responses should be thoughtful and thorough, and within the limit of 5,000 characters or less. We recommend that you prepare your responses in advance of beginning the application. 1. Please describe your experience processing payroll and your experience with state and federal quarterly reporting. 2. Please explain your experience training staff on payroll systems and policies and procedures. 3. How do you stay up to date on continuous changing legal requirements to keep in compliance as it relates to employee payroll? Notice to Applicants: If you require accommodation in the application process, please inform us.
Requirements / Qualifications
Education, Training and Experience: MINIMUM QUALIFICATIONS. Any combination of experience and training that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be: • Associate’s degree in bookkeeping, accounting, or a closely related field. • Six years of progressively responsible experience in performing payroll duties and functions, including experience in conducting application system testing or an equivalent combination of training and experience. • Thorough understanding of payroll systems operations, functions, and processes and applicable legal requirements and the ability to train and assist payroll staff in County school districts on its uses in their district environments. • Experience in a public agency is especially desirable.
There are supplemental questions in the application. Please note that the EdJoin system will time-out after a 20-minute period of perceived inactivity. To assist you in the preparation of your application, the supplemental questions are listed here. Your responses should be thoughtful and thorough, and within the limit of 5,000 characters or less. We recommend that you prepare your responses in advance of beginning the application. 1. Please describe your experience processing payroll and your experience with state and federal quarterly reporting. 2. Please explain your experience training staff on payroll systems and policies and procedures. 3. How do you stay up to date on continuous changing legal requirements to keep in compliance as it relates to employee payroll? Notice to Applicants: If you require accommodation in the application process, please inform us.
Comments and Other Information
Resumes will not be accepted in lieu of the completed online application.
Before receiving authorization to work in this position, the individual selected will be required to provide a current negative TB authorization, within the last 60 days, and submit fingerprints for the purpose of conducting a confidential background investigation and record check. The tests are arranged and paid for by OCDE.
The Immigration Reform and Control Act of 1986 requires employers to verify the employability of all new employees. Before the Department will finalize an offer of employment, the candidate selected will be required to show original documents which establish both the individual’s identity and employment authorization. The candidate must also sign a statement under penalty of perjury regarding his/her employability.
We reserve the right to reopen, readvertise, or delay filling this position.
AA/EOE/ADA
Comments and Other Information
Resumes will not be accepted in lieu of the completed online application.
Before receiving authorization to work in this position, the individual selected will be required to provide a current negative TB authorization, within the last 60 days, and submit fingerprints for the purpose of conducting a confidential background investigation and record check. The tests are arranged and paid for by OCDE.
The Immigration Reform and Control Act of 1986 requires employers to verify the employability of all new employees. Before the Department will finalize an offer of employment, the candidate selected will be required to show original documents which establish both the individual’s identity and employment authorization. The candidate must also sign a statement under penalty of perjury regarding his/her employability.
We reserve the right to reopen, readvertise, or delay filling this position.
AA/EOE/ADA
Application Deadline
2/3/2022 4:00 PM Pacific
Date Posted
1/19/2022
Contact
Number of Openings
1
Salary
Add'l Salary Info
Classified, Range 46: $4,785.00 - $6,276.00 monthly. Placement based on education and years of experience.
Length of Work Year
260 Days/12 Months
Employment Type
Full Time
Benefits
We provide a safe, caring, courteous, and professional environment that fosters collaborative work and individual development for employees. OCDE offers generous, comprehensive, tax-free insurance benefits options to full-time members of the staff. Benefits may be prorated for employees working fewer than 12 months per year or less than full-time. Benefits packages include medical, dental, and vision care insurance for employees and their eligible dependents, and life insurance for employees.