El Camino College

Administrative Assistant I - Confidential

Req: C2122-046

Division: President

Close Date: MONDAY, FEBRUARY 14, 2022 at 3:00 p.m.

Complete job description and application available online at: https://elcamino.igreentree.com/css_classified

NOTE: "Confidential designation" applies to a position by virtue of the fact that the supervisor is a member of the Superintendent/President's cabinet or is a member of the bargaining team, or otherwise directly involved with the process of collective bargaining.

BASIC FUNCTION

Under the direction of an assigned administrator, perform a variety of specialized and responsible secretarial and administrative assistance duties in a College program or functions.

REPRESENTATIVE DUTIES

Organize and manage day-to-day activities of an assigned office to assure efficient and effective office operations. Work in collaboration with staff to provide routine administrative support for the assigned office.

Perform a variety of duties independently in support of functions delegated to assigned supervisor; interpret and apply rules and regulations as appropriate.

Prepare a variety of materials such as correspondence, agendas, minutes, reports, forms, applications, memoranda and other documents.

Coordinate communication between the assigned supervisor, the campus community and general public.

Utilize judgment in screening and maintaining the confidentiality of concerns or complaints presented by students, faculty, staff, applicants, vendors, or the general public.

Greet office visitors and answer telephone calls, screen and direct calls and visitors to appropriate personnel; take and relay messages; schedule conference calls.

Respond to requests for information from staff and the public regarding District programs, policies, procedures and regulations.

Organize, develop and maintain a variety of records, logs, files and departmental reports, including information of a confidential nature; verify data for accuracy, completeness and compliance with established procedures; input and retrieve data in computer systems as required; maintain confidentiality of information.

Schedule meetings, conferences, appointments and travel arrangements on behalf of the Superintendent/President and members of the Board of Trustees

Attend meetings and prepare record of proceedings.

Prepare negotiations and grievance materials as directed.

Receive, open and route mail; screen and respond to administrators' mail as appropriate.

Order, issue and maintain department supplies, forms and equipment.

Perform related duties as assigned.

JOB QUALIFICATIONS

Education and Experience:

Any combination equivalent to: graduation from high school, including or supplemented by courses in secretarial science and three years of increasingly responsible clerical or secretarial experience.

The ability to pass a Basic Word 2019 Computer Skills Test with at least 70% accuracy.

Applicants who meet the qualifications will be sent an email from TestGenius@opac.com with a link to take the tests. The information will be sent to the email address provided on your application.

Applicants who are determined to meet the qualifications will be notified of the date and time of the computer skills test by email from elcamino.automail@igreentree.com. The information will be sent to the email address provided on your application.

Please be sure to log into igreentree and check your application status for updates.

DESIRABLE EXPERIENCE

Knowledge of the Ralph M. Brown Act and California Government Code 54950 et sec.

Prior experience working in a public sector setting.

Knowledge of BoardDocs tool for preparing board agendas.

OTHER QUALIFICATIONS

Knowledge/Areas of Expertise:

Modern office practices, procedures and equipment.

Financial and statistical record-keeping techniques.

Correct English usage, grammar, spelling, punctuation and vocabulary.

Oral and written communication skills.

Interpersonal skills using tact, patience and courtesy.

Computer hardware and word processing and database or spreadsheet software application programs.

Telephone techniques and public relations etiquette.

Abilities/Skills:

Perform secretarial and administrative duties with speed and accuracy and maintain confidential records.

Operate a variety of office equipment including personal or mainframe computer terminals, peripheral devices, related word processing and database or spreadsheet software programs; operate multiplex telephone system, electronic mail system, typewriter, calculator, facsimile equipment and copier.

Maintain confidential information and records.

Interpret, apply and explain rules, regulations, policies and procedures for assigned office.

Establish and maintain cooperative and effective working relationships with others.

Meet schedules and timelines.

Assemble data and prepare reports.

Analyze situations accurately and adopt an effective course of action.

WORKING CONDITIONS

Dexterity of hands and fingers to operate a keyboard.

Hearing and speaking to exchange information in person and on the telephone.

Sitting for extended periods of time.

Seeing to read a variety of materials.

SALARY: $4,671 (Step A) per month.

Salary increases are granted on the first day of the month following each year of service, until step F is reached.

Employees contribute 7% of their earnings toward the Public Employees Retirement System (PERS).

CONDITIONS OF EMPLOYMENT

This position is designated as a full-time, twelve-month confidential. Excellent fringe benefits include eight 32-hour workweeks during the summer. Working hours will be Monday through Friday 7:45 a.m. until 4:30 p.m.

Offer and acceptance of employment is subject to verification of all information provided on the employment application, credential(s), and transcripts. Candidates selected for employment must agree to be fingerprinted, submit proof of COVID-19 Vaccination, submit Certificate of Completion of the Tuberculosis Risk Assessment and/or Examination, provide proof of eligibility for employment in the United States, and present a valid Social Security card upon hire.

TO APPLY

Applicants must submit the following documents by the closing date:

1) Online application: https://elcamino.igreentree.com/css_classified

2) Resume including educational background, professional experience, and related personal development and accomplishments.

Applicants with disabilities requiring special accommodations must contact the ADA Compliance Officer at least five (5) working days prior to the final filing date:

ADA Job Applicant Accommodation Request (maxient.com)

Please Note: Documents submitted or uploaded for a previous position cannot be reused for other positions. You must submit the required documents for each position you apply for by the closing date. Failure to do so will result in an incomplete application. Applications with an incomplete status will not receive consideration. You may check the status of your application online.

If you should need assistance please call (310) 660-3593 Ext. 3807 or by email at hr@elcamino.edu.

Due to the large volume of calls received on closing dates, we highly recommend that you do not wait until the last day to apply so that we may assist you with questions or technical matters that may arise. Give yourself sufficient time to complete the profile, which may take 45 minutes or more. Positions close promptly at 3:00 p.m. PST (pacific standard time).

CLOSING DATE: WEDNESDAY, JANUARY 12, 2022 at 3:00 p.m.

* Previous employment performed in a different public retirement system may allow eligibility to continue in the same retirement system.

In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, El Camino College has published Annual Security Reports and all required statistical data, which can be found on the Police Department webpage at www.elcamino.edu/about/depts/police/cleryact/index.aspx. These publications include Clery crime statistics for the previous three years relevant to El Camino College classes and activities, in addition to institutional policies concerning campus safety and security. The information is also available in printed form in the lobby of the Police Department and in select locations on campus. Upon request, the Campus Police Department can provide or mail out copies of this publication. Contact them at 310-660-3100.

El Camino College is an Equal Opportunity Employer

The El Camino Community College District is committed to providing an educational and employment environment in which no person is subjected to discrimination on the basis of actual or perceived race, color, ancestry, national origin, religion, creed, age (over 40), disability (mental or physical), sex, gender (including pregnancy and childbirth), sexual orientation, gender identity, gender expression, medical condition, genetic information, marital status, military and veteran status, or retaliation; or on any other basis as required by state and federal law.