Job Description

Office Clerk

Reports to: Office Manager

Roles and Functions

• Supporting the Office Manager and Admin team
• Answering phones/Taking messages for staff
• Administering parent phone calls (e.g., absences, truancies, illnesses, detentions)
• Before school, after school, nutrition and lunch supervision and meal counts as needed
• Administering First aid and prescription medications to students
• Performing all duties associated with student registration, enrollment and withdrawals
• Organizing and distributing parent communications
• Collecting, organizing, and updating cumulative records, emergency cards and other student information
• Organizing and attending school and student events, including dances, celebrations, grad night and graduation
• Translation assistance
• Tracking parent volunteer hours
• Processing late and returning students
• Maintaining and organizing a clean supply closet and informing Office manager of needs
• Processing supply order requests from teachers and other staff members
• Performs other tasks and projects as requested by the Office Manager, Principal(s), and Admin.
• Follow all guidelines stated in the employee handbook

Qualifications:

• Completion of high school or the equivalent.
• Prior school office experience desired
• Bilingual/Bi-literate (English-Spanish) preferred
• Any combination of experience and education likely to provide the required knowledge, skills and abilities
• Knowledge of Office methods, practices and procedures
• Effective written and oral communication
• Effective public contact
• Skills and Abilities in operating telephone equipment
• Ability to maintain accurate and orderly records
• Develop and maintain effective working relationships
• Type at a speed sufficient to meet positions requirements
• Friendly outgoing personality
• Ability to multi-task and collaborate in a fast-paced environment
• Proficient in Microsoft, including Word, Excel
• Knowledge and familiarity of PowerSchool
• TB Test clearance & Department of Justice finger printing clearance – upon hire

Evaluation

The Office Clerk will be evaluated annually by the Office Manager.  Criteria for the evaluation will be developed by the Personnel Committee based on a concept of ideal fulfillment of the roles and functions of the position.