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See Job Description / Essential Elements Description of Duties: - Inquiries for Special Education Inquiries Records Requests Social Security requests Phone calls – Parent concerns, issues and inquiries Google Mail - Enrollment Issues/ Concerns Outlook Email Parent contact in regards to enrollment - Enrollment for Special Education Students (Google, Excel and Synergy) New Students to our District Adult Transition N.P.S. Students Pending queue for new Special Education students Upload documents Review and Verify documents Report to Director of Special Education for Special Ed student clearance - Registrar Duties for Special Education Students (Synergy, Excel and Word) Transfer students Send correspondence that pertain to transfer School assignment letters Missing documents for enrollment - Process transfers for students (Synergy, Word and Excel) Intra District transfers Inter District transfers - Accounts Payable (Financial 2000)for Special Education: - Contracts for: N.P.S. Students N.P.S. Vendors Vendors Staffing - Process purchase orders for: N.P.S. Students Trainings Protocols Staff Special Education Students Departments: Workability Adult Transition - Certificates of Completion for Special Education Students (Word) Compose Distribute Order documents Order supplies (tassels, medallions and cover books) - Track Alternative Referrals for Special Education Students (Synergy) Log Students Process paperwork - Accounts Payable processing for Special Education (Financial 2000) - Meeting coordination Curriculum Council Set up / break down Correspondence Outlook events Address book of Groups Order food - Maintain calendars (Outlook) Director of Special Education Coordinate IEP’s with outside Vendors and School Sites Curriculum Council staff meetings All date and times that would pertain to the Director of Special Education - Order Office Supplies for Special Education classes (vendor website and phone) - Transportation (Excel) Collaborate with Transportation Provide grids Problem solve with students - Scholarship preparation for Special Education (Outlook and Synergy) - Preparations and Distribution of Missing person Reports (Word and Web) Retrieve data Compose graphs Distribute - SEIS Coordination (SEIS) Student Record Requests General SpEd Data Processing Accumulate Data for County and State Reporting User Maintenance Maintain Students records Maintain Caseloads - Attendance for Special Education Students Gather Data from Vendors Maintain grid in Excel Process with Business Office quarterly - Coordinate and Maintain Special Education Staff with Director. Process Staff/Vendor Contracts for school year Maintain Interview protocols (Binder, Applications and References) Schedule all Interviews for Special Education and Staff to attend on a panel) - Transportation for Special Education Students Coordinate student enrollment with the Transportation department - Timesheets for Special Education Staff Process all timesheets 1. Director of Special Education for review 2. Distribute proper Timesheets upon request 3. Review completion and process with Business Department - Coordination of Special Education Summer Program This is a full time [7.5] hour a day position. School district experience preferred. Candidates who meet the initial screening requirements may be required to take and pass a written performance assessment prior to being scheduled for an interview. Applications and supporting materials will be reviewed, evaluated, and considered for an interview. Meeting the minimum qualification does not assure the candidate an interview. Reference checks will be conducted for finalists. All materials in the applicant’s file become JUHSD property, will not be returned, and will be considered for this vacancy only. JUHSD may re-advertise, delay, choose not to fill or fill more than one position. The JUHSD reserves the right to contact former and current employers, as well as others, to investigate job qualifications and past performance of applicants. The Jefferson Union High School District provides equal employment opportunity to all qualified persons. The recruitment, screening, and hiring of all personnel will be without regard to race, color, gender, national origin, sexual orientation, religion, age or disability. Having trouble or need assistance with your application? Please go to www.edjoin.org and click on “Help Center” for information such as how to attach documents to your application, or how to update your profile. You may also contact the EdJoin help desk by calling (888) 900-8945.