KEPPEL UNION SCHOOL DISTRICT

SCHOOL SECRETARY

DEFINITION
Under general supervision, to perform and coordinate varied and responsible secretarial and clerical functions; to relieve a school principal of clerical and routine administrative detail; and to do other related work as required.

EXAMPLES OF DUTIES
1.    Acts as a personal secretary to a school principal;
2.    Maintains student records, including registration, entering data, test scores and grades, and release and transfer documents;
3.    Maintains student attendance records;
4.    Prepares a summary of student attendance reports;
5.    Maintains personnel time reports and attendance records;
6.    Receives visitors and makes appointments for the school principal and other school personnel;
7.    Responds to inquiries by providing information regarding District policies, rules and regulations, and operational procedures;
8.    Accepts and transmits messages as appropriate;
9.    Prepares a wide variety of communication materials, such as correspondence, reports and memoranda from notes or brief verbal instructions;
10.  Occasionally prepares and forwards independently composed correspondence and memoranda;
11.  Types letters, bulletins, schedules, requisitions, and other related materials;
12.  Requisitions, receives, inspects, issues, and stores supplies and educational material;
13.  Receives, sorts and routes incoming mail;
14.  Establishes and maintains numerical, alphabetical and subject matter files;
15.  Coordinates and provides direction to other clerical staff;
16.  Performs other related duties as assigned.

QUALIFICATIONS
Knowledge of:
   Modern office practices and procedures, including the preparation of business correspondence, filing and the operation of standard office equipment;
   Word processing, spreadsheet and data management applications;
   Correct English usage, spelling, grammar, punctuation, and vocabulary.

Ability to:
   Perform responsible secretarial and clerical functions;
   Compose routine correspondence with minimal direction;
   Deal effectively with situations requiring diplomacy, tact, and discretion, and maintain confidentiality of work;
   Make arithmetical calculations with speed and accuracy;
   Compile and maintain accurate records and prepare clear and concise reports;
   Type at a net corrected speed of 55 words per minute;
   Understand and carry out oral and written directions;
   Complete work with many interruptions and work independently with little direction;
   Establish and maintain effective and cooperative working relationships with school
personnel, students and the general school community;
   Routinely and correctly lift and carry weights up to, but not to exceed 35 pounds.

Experience:
   Two years of responsible clerical experience;
   At least one year of service involving school age children.

Education:
   High school diploma or equivalent

Approved:       December 11, 2014