CLASS TITLE: TRANSPORTATION SERVICES SECRETARY BASIC FUNCTION: Under the direction of the Transportation Supervisor, prioritize, schedule and perform a variety of secretarial, clerical and accounting-related duties in support of the Transportation Department; organize office functions and coordinate the flow of communications. REPRESENTATIVE DUTIES: ESSENTIAL DUTIES: Perform a broad range of secretarial duties and assist supervisors with a variety of clerical, technical and routine administrative duties; facilitate communications between the supervisor and other District personnel. Participate in various accounting related activities including accounts payable, accounts receivable, bus fleet and field trip accounting; receive, compile and post data according to established procedures. Receive data relating to bus routes and student passengers from supervisor and bus drivers; organize data and input into computer spreadsheet program; create bus schedules/rosters and provide to District personnel; modify and update routes and rosters as needed. Assist parents, staff and students with questions relating to bus schedules, passengers, policies and procedures. Compose correspondence independently or from oral or written instructions; prepare, duplicate and mail information and materials to parents, administrators or other appropriate personnel. Operate computer equipment for the preparation and maintenance of a variety of documents, correspondence, reports and related materials. Collect and compile statistical and financial data and other information for inclusion into special and periodic reports. Communicate information in person or by telephone; coordinate activities for assigned office between the supervisor and staff, the public or other District officials. Receive, open and distribute mail; receive visitors and answer telephone calls and refer to appropriate staff members. Arrange and schedule a variety of meetings and conferences. Operate a computer and a variety of standard office equipment. Order and maintain office supplies and other materials; maintain current account balances. OTHER DUTIES: Receive and transmit two-way radio messages to/from bus drivers and supervisor. Assist in monitoring budget expenditures and maintaining financial records. Perform related duties as assigned. KNOWLEDGE AND ABILITIES: KNOWLEDGE OF: Correct operations, procedures and methods of office to which assigned. Basic accounting practices, procedures and terminology. Modern office practices, procedures and equipment. Record-keeping techniques. Correct English usage, grammar, spelling, punctuation and vocabulary. Interpersonal skills using tact, patience and courtesy. Receptionist and telephone techniques. Oral and written communication skills. Basic financial and statistical record-keeping techniques. ABILITY TO: Plan, schedule and perform a variety of secretarial, clerical and typing duties in support of assigned department or function. Interpret and apply specific rules, policies and procedures of the office or program to which assigned. Participate in various accounting related activities. Assemble diverse data and prepare clear and concise reports. Maintain complex and varied files and records. Type at an acceptable rate of speed. Operate a variety of office machines and equipment. Establish and maintain cooperative and effective working relationships with others. Communicate effectively both orally and in writing. Meet schedules and time lines. Prepare reports, correspondence and related materials. Make arithmetical calculations quickly and accurately. EDUCATION AND EXPERIENCE: Any combination equivalent to: graduation from high school and three years of responsible clerical experience. WORKING CONDITIONS: ENVIRONMENT: Office environment. Constant interruptions. PHYSICAL DEMANDS: Dexterity of hands and fingers to operate a computer keyboard. Seeing to read a variety of materials. Hearing and speaking to exchange information in person and on the telephone. Bending at the waist, kneeling or crouching to file materials. Sitting for extended periods of time.