CLASSIFIED PERSONNEL Bilingual Administrative Assistant JD 8116 Job Description: The work performed in this position is a fundamental element in the continuous support and coordination the District provides for the various programs and projects; working with standard policies and procedures, the administrative assistant works with staff and parents. The administrative assistant exercises relative autonomy in setting work priorities for routine tasks and provides support at the department head level. Reports to: Administrator of Area of Assignment Qualification Requirements: To perform a job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed in the job description are representative of the knowledge, skills and/or abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Major Duties and Responsibilities: The following is a list of duties representative of the position that includes but is not limited to: Provides secretarial support including but not limited to: typing, copying, manipulating and maintaining computer data base information systems, staff support for web-based systems, maintaining filing systems, record keeping, records and composing correspondence for a supervisor/administrator; operates standard office machines to include computer; maintains operation of an office during administrator's temporary absence; greets, informs and directs visitors, staff and students, in person or over the telephone with courtesy and diplomacy; ascertains nature of business and provides standard information related to area of assignment; organizes, monitors and adjusts work station to accomplish high priority tasks in a timely manner; maintains calendars and appointment records for administrators and staff; makes meeting and travel arrangements; independently prepares reports and summaries; compiles and posts statistical data; may administer petty cash funds; prepares requests for invoices; receives and processes accounts for payments; takes, transcribes, and distributes minutes of meetings; interprets at meetings and translates documents as needed, orders and distributes office supplies; carries out special tasks and projects as assigned by supervisor; performs related tasks as assigned and complies with the Santa Rita Union School District Board Policies and Administrative Regulations. Physical and Mental Characteristics Physical, mental and emotional stamina to perform the duties and responsibilities of the position; manual dexterity sufficient to write; use telephone and business machines; vision sufficient to read printed materials; hearing sufficient to conduct in person and telephone conversations; speaking ability in an understandable voice with sufficient volume to be heard in normal conversational distance, on the telephone and in addressing groups; physical agility to push/pull, squat, twist, turn, bend, stoop and to reach overhead and climb; physical mobility sufficient to move about the work environment (office, district, from school site-to-site), drive an automobile, and respond to emergency situations; physical strength sufficient to lift 25 pounds; physical stamina sufficient to sit for prolonged periods of time; mental acuity to collect and interpret data, evaluate, reason, define problems, establish facts, draw valid conclusions, make valid judgments and decisions. REQUIRED QUALIFICATIONS: Education and Experience ·Any combination of education equivalent to high school diploma ·Any combination of post-secondary education, training and experience equal to two years of secretarial experience including no less than one year of demonstrated secretarial experience Knowledge of: ·Modern office procedures and practices, including filing systems, reception and telephone techniques, letter and report writing techniques ·Computer application software that includes word processing, data base, spreadsheets and web based programs/platforms as needed Ability to: ·Perform secretarial work of moderate difficulty with accuracy and without close supervision ·Type neatly and accurately at 55 or more words per minute ·Translates documents from English to Spanish and vise versa ·Interact with and maintain cooperative relationships with those contacted in the course of work ·Communicate in English and Spanish, clearly and concisely, both orally and in writing ·Operate modern office equipment including computer ·Perform mathematical calculations with speed and accuracy ·Plan, formulate and execute clerical procedures and directives, in accordance with assigned duties ·Handle information in a discreet and confidential manner ·Analyze situations accurately and adopt an effective course of action ·Exercise reasonable judgment in unusual circumstances ·Work as a team member ·Occasionally work a flexible work schedule that may include evenings or weekends. Licenses and Certifications: ·Possession of an appropriate, valid California Drivers License and evidence of insurance. DESIRABLE QUALIFICATIONS ·Experience in a public education environment. Work Schedule: Work Year: Twelve Months (261 work days). Hours: 8 hours per day including Pay Rate: Classified Salary Schedule Range __21__. Approved by Board: 06/03/2010