RECORDS CLERK

Overview: Under the direction of the principal, the Records Clerk performs a wide variety of general clerical duties and responsibilities in support of an assigned office or school site.

Recommended Qualifications:

• Minimum of two years experience in a related field, ideally in a school setting

Familiarity with district school records management software

• High school diploma or equivalent
• Knowledge to perform basic math including fractions, percents, and ratios; to read procedures, write complex sentences and speak distinctly; to apply common sense understanding of detailed multi-step instructions
• Candidate must seek responsibility, be highly motivated to produce a large amount of work with great accuracy, and is expected to demonstrate initiative.
• Successfully work and complete assignments and duties with a minimum amount of supervision, and demonstrate flexibility and adaptation
• Maintain a cooperating working relationship with the public, students, and co-workers
• Ability to evaluate situations
• Work under time constraints
• Knowledge of modern office procedures
• Knowledge of student registration
• Ability to perform clerical work with speed and accuracy
• Operate standard office equipment
• Communicate effectively, both orally and in writing

Central Performance Responsibilities:

• Registers students
• Verifies credits earned to fulfill graduation requirements
• Comply with and check attendance reports
• Maintains student cums as well as review and process incoming cums upon request
• Sends student transcripts and cums upon request
• Informs administrator and/or counselor of possible student credit deficiencies and or unusual placements for the purpose of ensuring student success
• Prints end of year transcripts for verification
• Prepares documents for the purpose of documenting activities/providing written reference and/or conveying information
• Oversees work assignments of others for the purpose of providing orientation to their job assignments
• Assists counselors and administrators as required to support the completion of student enrollment, course scheduling, and records management activities
• Processes requests from students, other districts, colleges/universities and/or employment agencies for the purpose of providing requested information
• Responds to inquiries of staff, other educational institutions, the public, parents, and/or students for the purpose of providing information and/or direction efficiently and politely
• Serves as a resource for employees and/or organizations for the purpose of interpreting and conveying appropriate procedures required for site and/or district operations
• Process work permits
• Work closely with administration regarding student absences, truancies, and home hospice/independent study
• Inventory and maintain attendance accounting procedures, including both printed and digital aspects
• Performs within the guidelines established in the district customer service model
• Performs other duties as assigned

Essential Job Functions:

• Visual ability to read handwritten or typed documents and the display screen of various office equipment and machines
• Able to operate office machines and equipment in a safe and effective manner
• Able to demonstrate the manual dexterity necessary to operate a calculator, typewriter and/or keyboard
• Able to conduct verbal conversation
• Able to hear normal range verbal conversation
• Able to sit, stand, stoop, kneel, bend, and walk
• Able to sit for sustained periods of time
• Able to climb slopes, stairs, steps, ramps, and ladders
• Able to lift up to 25 pounds
• Able to carry up to 25 pounds
• Able to exhibit full range of motion for:

             Shoulder external rotation and internal rotation
             Shoulder abduction ad adduction
             Elbow flexion and extension
             Shoulder extension and flexion
             Back lateral flexion
             Hip flexion and extension
             Knee flexion

Other Requirements:

• Criminal Justice fingerprint clearance
• Tuberculosis screening
• Current driver's license
• Passing of job-related proficiency test

Salary:  Range 25

Work Year: 11 Months

4.18.2016