JOB SPECIFICATION

REGISTRATION CENTER TECHNICIAN  

THE POSITION

Under general supervision of the Director of Special Programs, performs complex technical tasks in the student registration process; provides guidance information and assistance to parents and students; maintains specific student records and files pertaining to the registration process; provides database training for staff; and performs related work as required.

RESPONSIBLE TO:            Director of Special Programs 

DISTINGUISHING CHARACTERISTICS

Positions in this class receive general supervision from the Director of Special Programs or designee within a framework of standard policies and procedures.  Technicians provide support and assistance to parents, students, teachers and administrators.  They establish, maintain and update student records and files; compile and process a variety of student data and statistical information for input into a computerized recordkeeping system; and assist staff in the use of the District Student Information System. 

EXAMPLES OF DUTIES

The duties listed are typical, but not exclusive:

• Assists in administering and scoring aptitude/interest inventories and placement tests for assigned students.
• Assists parents and students in school registration activities.
• Enters test scores and student data into a computer terminal.
• Compiles a variety of data and statistical information and inputs such information into the computer.
• Alphabetizes and files student records and confidential materials.
• Prepares various memos and letters as directed.
• Retrieves student data and information from the computer as requested according to State and District policies and regulations.
• Processes registration paperwork and cum requests.
• Maintains student data records for state reporting requirements.

• Instructs other personnel in the use of the student information system, concepts, and operations.
• Participates in District inservice programs.
• Develops and documents procedures related to the SIS and other applications.
• Provides training and technical support for the SIS and other applications.
• Works with users and software vendors to troubleshoot database and application problems.

• Performs related duties as assigned.

QUALIFICATIONS GUIDE

Knowledge of:

• State college and university requirements for entrance.
• Local District and state graduation requirements.
• District curricular offerings.
• Basic office routines and procedures.
• Computerized recordkeeping methods and techniques.
• Correct English usage, spelling, punctuation and penmanship.
• Principles of public relations and human development.

Ability to:

• Perform a variety of clerical work involving use of independent judgment requiring accuracy and speed.
• Perform routine clerical work and prepare clear, concise reports.
• Read, understand and utilize technical, procedural and instructional material.
• Learn specific rules and procedures used in a counseling setting.
• Operate standard office machines including computer and computer terminal.
• Communicate effectively, both orally and in writing.
• Understand and carry out oral and written instructions.
• Maintain cooperative working relationships with those contacted in the course of work.

TRAINING AND EXPERIENCE

Equivalent of two (2) years of college or completion of the twelfth grade and two (2) years of school guidance clerical experience; or any combination of training and experience that could likely provide the desired knowledge and abilities.

PERSONAL QUALITIES

• Mature emotional stability
• Interest in and understanding of students
• Good health
• Flexibility and patience

WORK YEAR:         212 Days

SALARY:                  Range 25

Board Approved:        April 15, 2014