ABOUT THE JOB: These positions work 8 hours per day, 10.5 months per year.  Under direction, performs varied clerical and secretarial functions in an elementary or intermediate school office; performs public relations and communications services for the principal; and performs related work as required.

JOB DUTIES: Serves as secretary to the principal and may coordinate, train and oversee the work of the school’s clerical staff; receives visitors, communicates with parents and neighbors regarding their school or student related concerns, referring the more sensitive issues to the principal; disseminates public information through the school office; collects and accounts for student lunch and fund-raiser money, monitors budgets; prepares time reports and submits payroll data; explains Board Policies, Administrative Regulations and legislation to students, school employees, and parents; keyboards a variety of materials from rough drafts or instructions, such as letters, memoranda, reports, and statistical data;  gathers data to prepare a variety of federal, state, and/or district reports; maintains filing systems which may include a variety of confidential information; enrolls and transfers students, compiles attendance, enrollment, budget, and other school-related data; supervises the conduct of students within the office; requisitions, receives, stores, and distributes supplies; processes work orders; administers first aid and calls for appropriate emergency assistance as necessary; and under proper authorization, holds and distributes medication to students.

Complete Job Description available at www.ggusd.us under Employment/Classified Job Opportunities/Job Descriptions

EMPLOYMENT STANDARDS

Education and Experience: Graduation from high school or equivalent and three years of secretarial experience equivalent to full-time work involving meeting the public, or three years of responsible clerical experience equivalent to full-time work in a school district; and computer experience involving the proficient use of word processing, spreadsheet, and database programs is required.  Part-time work experience will be considered and adjusted appropriately. Any other combination of training and experience which would likely provide the required skills, knowledge and abilities may be considered.

CERTIFICATE:  Candidate will be required to obtain and maintain a valid First Aid Certificate by the end of the probation period.

A SUCCESSFUL CANDIDATE REQUIRES THE FOLLOWING….

Knowledge of:  Office practices and procedures, including business correspondence, filing, and the operation of office equipment; first aid practices; fiscal record keeping practices and procedures; and effective techniques for collecting and organizing data and information.

Ability to:  Use computers and learn related programs as required to enter, extract, compile, keyboard, and arrange data; learn rules, regulations, and policies and apply and explain them; ability to keep numerical records and compile reports; inspire confidence and obtain cooperation of children, parents, teachers, and the public; plan and schedule clerical work without supervision, and with many interruptions; and prioritize a variety of emergency situations.