Registrar - Intermediate at Santa Ana Unified School District
IN-HOUSE VACANCY - INTERNAL CANDIDATES ONLY
This position is only available to current employees of this school district. Applications submitted by job seekers not currently employed by the school district will not be considered.
Job Description / Essential Elements:
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SANTA ANA UNIFIED SCHOOL DISTRICT
REGISTRAR_INTERMEDIATE
BASIC FUNCTION:
Under the direction of a Principal III, update and maintain records for students and teaching staff; provide information concerning such records as required.
DISTINGUISHING CHARACTERISTICS:
Incumbents in this classification work at an intermediate school level and have the responsibility for registering students and maintaining student records.
REPRESENTATIVE DUTIES:
Maintain permanent records of students' completed course work including grades, grade changes, test scores, student deficiencies and other academic achievements of students; maintain other reports and records as necessary. E
Process records and forms for registration of students; review and check forms for accuracy and completeness; request records of new students from previous schools; post transcript information from other schools to the District system; prepare cum folder for student; file all student data within the cum folder. E
Provide the necessary paperwork and computer_related activities to drop students from master student file upon their withdrawal; send cum folders of former students to other schools upon request; maintain records of such transmittals. E
Assist in preparing lists of students who have met the qualifications for promotion from the intermediate school; prepare and send records of graduating students to high schools annually. E
Type the master schedule file and input into the computer. E
Discuss student courses and grades with students and teachers; respond to questions from administrators and parents regarding grades; post student grades to permanent records twice each year; post grade changes as necessary. E
Provide student record information to students, staff members, parents and the public as permitted by the California Education Code, District policies and other regulations. E
Post proficiency tests and other test scores within permanent files. E
Maintain the student directory in a current manner. E
Prepare list of students being promoted; handle correspondence; input program changes and student assignments in terms of classes on the terminal. E
Perform related duties as assigned.
KNOWLEDGE AND ABILITIES:
KNOWLEDGE OF:
Modern office practices, procedures and equipment, including the use of a computer.
Record_keeping techniques.
Applicable sections of State Education Codes.
English, grammar, spelling and punctuation.
Technical aspects of field of specialty.
School District organization, operations and objectives.
ABILITY TO:
Compose letters independently.
Operate a variety of office equipment including computers.
Make simple arithmetic calculations.
Interpret transcripts from other California schools and other states and countries.
Work cooperatively with others.
Type at 40 words per minute.
Establish and maintain effective working relationships with others.
Meet schedules and time lines.
Work confidentially with discretion.
Communicate effectively both orally and in writing.
Perform the essential functions of the job.
EDUCATION AND EXPERIENCE:
Any combination equivalent to graduation from high school and two years' experience in general clerical or record_keeping work.
WORKING CONDITIONS:
ENVIRONMENT:
School office environment.
Frequent distractions and interruptions.
PHYSICAL ABILITIES:
Hearing and speaking accurately to exchange information in person or on the telephone.
Seeing to read a variety of materials.
Sitting or standing for extended periods of time.
Dexterity of hands and fingers to operate a computer keyboard.
Bending at the waist, kneeling or crouching to file materials.
Lifting or moving objects, normally not exceeding twenty (20) pounds.
Accommodation may be made to enable a person with a disability to perform the essential functions of the job with or without reasonable accommodation.
Board Approved: (12/82 12/83) 5/01
Requirements / Qualifications
Any combination equivalent to graduation from high school and two years' experience in general clerical or record_keeping work.
Please scan a copy of High School Diploma and attach it to your application. In Lieu of the diploma we will accept the following: Proof of BA Degree (Attach copy of degree or transcripts with degree posted) This position requires a valid High School Diploma or valid equivalency established by an accredited institution/agency within the United States. Applications that do not include a valid degree/HD Diploma will not be considered. If you would like to receive credit for a foreign degree, you may submit your foreign degree to an approved education evaluation service. Any cost of evaluation is the candidate’s responsibility. For your convenience, you may visit our website at www.sausd.us under the Human Resources link for a list of approved education evaluation services. The District provides this list only as information to prospective job candidates and makes no endorsement on any of the companies listed. We will NOT accept ANY faxed or e-mailed attachments.
Requirements / Qualifications
Any combination equivalent to graduation from high school and two years' experience in general clerical or record_keeping work.
Please scan a copy of High School Diploma and attach it to your application. In Lieu of the diploma we will accept the following: Proof of BA Degree (Attach copy of degree or transcripts with degree posted) This position requires a valid High School Diploma or valid equivalency established by an accredited institution/agency within the United States. Applications that do not include a valid degree/HD Diploma will not be considered. If you would like to receive credit for a foreign degree, you may submit your foreign degree to an approved education evaluation service. Any cost of evaluation is the candidate’s responsibility. For your convenience, you may visit our website at www.sausd.us under the Human Resources link for a list of approved education evaluation services. The District provides this list only as information to prospective job candidates and makes no endorsement on any of the companies listed. We will NOT accept ANY faxed or e-mailed attachments.
Application Deadline
7/22/2021 4:30 PM Pacific
Date Posted
7/13/2021
Number of Openings
1
Salary
Add'l Salary Info
Grade 24 $3,536 - $4,520
Length of Work Year
2021 - 2022
Employment Type
Full Time
Work Site
Willard Intermediate
Work calendar
Monday-Friday: 11 months 8 hours