DE MARILLAC ACADEMY- Office Manager at Archdiocese of San Francisco Department of Catholic Schools

Job Summary

Job Summary

DE MARILLAC ACADEMY Learning for Life • Transforming Lives 175 GOLDEN GATE AVENUE, SAN FRANCISCO, CA 94102 | p: 415.552.5220 www.demarillac.org Office Manager Position Available POSITION De Marillac Academy seeks a talented and committed team member to provide a welcoming experience for all who connect with our mission. The Student Service Center Coordinator has the primary responsibility for reception, office management, school records, and offering administrative support. They also work closely with the Administrative Team and the Director of Student and Family Services to support the daily operations and administration of the school. The Student Service Center Coordinator works closely with and reports to the Principal. KEY RESPONSIBILITIES ? Staff Front Desk from 8:30am-5:00pm to provide courteous and efficient customer service in person and on the phone to students, graduates, families, staff, volunteers, and visitors. ? Maintain School Records: o Audit student daily attendance using Alma. o Review and maintain communication from families/guardians/physicians and make follow-up calls on attendance matters. o Maintain and generate attendance reports, registrar reports, Report Cards, Progress Reports, when needed. o Create and maintain permanent/cumulative files for each student, with up-to-date information, grades, medical documents, etc. o Maintain student and family data in various software, including TADS, Alma, Salesforce, Mail Chimp, and Sign-Up Genius. ? Perform clerical tasks such as: o making phone calls and taking and distributing messages o organizing and scheduling appointments and meetings o handling inquiries (admissions, donations, etc.) o replying via email or through the mail to requests for information o creating, checking, and distributing documents and correspondence o photocopying, scanning, and laminating. o receiving, preparing, and sending outgoing mailings and packages o Answer a multi-line phone

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