Office Assistant II - District Office Front Desk/Human Resources at Brea Olinda Unified School District
About the Employer
Mission Statement: We are a devoted educational community that develops our students to become local and global influencers through dynamic learning experiences.
Job Summary
Job Summary
Under the direction of the Assistant Superintendent, Human Resources, provide responsible front office support duties requiring an understanding of the operations, procedures and functions of the District Office; greet and assist visitors, assist in assuring smooth and efficient office operations.
Job Description / Essential Elements:
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BASIC FUNCTION:
Under the direction of an assigned supervisor, provide responsible office support duties requiring an understanding of the operations, procedures and functions of an assigned office or school site; greet and assist visitors; assist in assuring smooth and efficient office operations.
DISTINGUISHING CHARACTERISTICS:
The Office Assistant II classification performs a variety of clerical support duties requiring an understanding of the operations, procedures and functions of an assigned office or program. Incumbents receive only occasional instruction or assistance.
REPRESENTATIVE DUTIES:
Provide responsible office support duties requiring an understanding of the operations, procedures and functions of an assigned office or school site; assist in assuring smooth office operations.
Serve as receptionist and answer telephones; take and relay messages as appropriate; direct calls to appropriate personnel; respond to inquiries and provide information related to office programs, schedules, activities, policies and procedures; receive, greet and assist visitors.
Communicate with other departments, District staff, and outside organizations regarding office operations, activities, policies and procedures and student information; prepare calendars as directed.
Compose routine correspondence independently or from oral instructions; type letters, reports, memoranda, legal documents, records, requisitions and other materials from straight copy, rough drafts or oral instructions; proofread and verify accuracy and completeness of documents.
Receive, sort and distribute incoming mail; prepare bulk mailings as necessary; assist in the preparation and dissemination of materials and information to the public and staff regarding various events and programs.
Requisition and receive supplies and materials ordered; issue materials, keys and supplies.
Perform a variety of clerical responsibilities related to attendance, as assigned at the specific site.
Input information into computerized database and generate a variety of reports and lists; collect and compile information, documents and data from files and records to be included in reports and files; calculate totals and subtotals; assist in assembling, computing, preparing and tabulating material for budgets and other related purposes as assigned.
Operate a variety of office equipment including a computer, fax machine and copier; prepare masters for photo coping and duplicate materials.
Assist in the coordination of special events and meetings.
May assist in providing training to clerical staff as appropriate.
Perform related duties as assigned within classification.
KNOWLEDGE AND ABILITIES:
KNOWLEDGE OF:
Modern office practices, procedures and equipment.
Basic terminology, processes and operations of assigned office.
Operation of a computer and assigned software.
Record-keeping and filing techniques.
Telephone techniques and etiquette.
Correct English usage, grammar, spelling, punctuation and vocabulary.
Oral and written communication skills.
Interpersonal skills using tact, patience and courtesy.
Basic math.
ABILITY TO:
Perform a variety of clerical duties in support of an assigned office or program.
Communicate effectively with students, parents, staff and administration.
Learn, interpret, apply and explain applicable laws, codes, rules and regulations.
Answer telephones and greet the public courteously.
Prepare and maintain records, logs and files.
Understand and follow oral and written directions.
Compose routine correspondence and written materials independently.
Establish and maintain cooperative and effective working relationships with others.
Meet schedules and time lines.
Type or input data at 45 words per minute from clear copy.
Determine appropriate action within clearly defined guidelines.
Receive, sort and distribute mail.
Add, subtract, multiply and divide quickly and accurately.
Operate a variety of office equipment including a computer and assigned software.
EDUCATION AND EXPERIENCE:
Any combination equivalent to: graduation from high school and one year of clerical or secretarial experience.
WORKING CONDITIONS:
ENVIRONMENT:
Office environment.
Constant interruptions.
PHYSICAL DEMANDS:
Sitting for extended periods of time.
Seeing to read a variety of materials.
Hearing and speaking to communicate and provide information to others.
Dexterity of hands and fingers to operate a computer keyboard and/or calculator.
Reaching overhead, above the shoulders, and horizontally.
Bending at the waist, kneeling or crouching to retrieve and file materials.
Position will often be required to lift, carry, pull, or otherwise move objects between 10 and 20 pounds.
Requirements / Qualifications
PER THE CSEA CONTRACT: California School Employees Association Agreement Article VI, 6.1.3 states: “Voluntary transfer/promotion requests by an employee for an opening shall be given prior consideration over a new employee.” Article VI, 6.3.2 states: “When a new position is created or an existing position becomes vacant, the District shall first offer the opportunity to transfer or to seek promotion to bargaining unit employees.”
- Letter of Introduction
- Letter(s) of Recommendation (2 Letters, signed & dated within the last 2 years of posting date. (typed signatures will not be accepted))
- Resume
- Typing Certificate (Typing certificate dated within 1 year of posting date, demonstrating a minimum of 45 WPM capability [online certificates are not acceptable])
Requirements / Qualifications
PER THE CSEA CONTRACT: California School Employees Association Agreement Article VI, 6.1.3 states: “Voluntary transfer/promotion requests by an employee for an opening shall be given prior consideration over a new employee.” Article VI, 6.3.2 states: “When a new position is created or an existing position becomes vacant, the District shall first offer the opportunity to transfer or to seek promotion to bargaining unit employees.”
- Letter of Introduction
- Letter(s) of Recommendation (2 Letters, signed & dated within the last 2 years of posting date. (typed signatures will not be accepted))
- Resume
- Typing Certificate (Typing certificate dated within 1 year of posting date, demonstrating a minimum of 45 WPM capability [online certificates are not acceptable])
Comments and Other Information
Location: District Office - Front Desk/Human Resources
Work Schedule: 8.0 hrs./day, 5.0 days/week, 12.0 mos./year
Sick leave and vacation are earned on a prorated basis at a rate of one day per month. There is an available insurance policy for hospitalization, major medical, dental, vision, and life. School employees must join the State School Employees Retirement System.
California School Employees Association Agreement Article VI, 6.1.3 states: “Voluntary transfer/promotion requests by an employee for an opening shall be given prior consideration over a new employee.” Article VI, 6.3.2 states: “When a new position is created or an existing position becomes vacant, the District shall first offer the opportunity to transfer or to seek promotion to bargaining unit employees.”
All applicants must possess the personal qualifications generally recognized as essential to become an understanding public employee including integrity, initiative, dependability, courtesy, good judgment, and ability to work with others. Applicants may be rejected on the basis of an incomplete application or failure to meet the minimum posted qualifications. Individuals meeting the minimum and/or preferred qualifications will be contacted after the closing date for testing.
This School District/County Office does not discriminate on the basis of actual or perceived race, color, ancestry, national origin, age, religion, religious creed, political affiliation, gender, gender identity, gender expression, mental or physical disability, medical condition, marital status, sex, sexual orientation, genetics, or any other basis protected by federal, state or local law, ordinance or regulation, in its education program(s) or employment. No person shall be denied employment solely because of any impairment which is unrelated to the ability to engage in activities involved in the position(s) or program for which application has been made.
Comments and Other Information
Location: District Office - Front Desk/Human Resources
Work Schedule: 8.0 hrs./day, 5.0 days/week, 12.0 mos./year
Sick leave and vacation are earned on a prorated basis at a rate of one day per month. There is an available insurance policy for hospitalization, major medical, dental, vision, and life. School employees must join the State School Employees Retirement System.
California School Employees Association Agreement Article VI, 6.1.3 states: “Voluntary transfer/promotion requests by an employee for an opening shall be given prior consideration over a new employee.” Article VI, 6.3.2 states: “When a new position is created or an existing position becomes vacant, the District shall first offer the opportunity to transfer or to seek promotion to bargaining unit employees.”
All applicants must possess the personal qualifications generally recognized as essential to become an understanding public employee including integrity, initiative, dependability, courtesy, good judgment, and ability to work with others. Applicants may be rejected on the basis of an incomplete application or failure to meet the minimum posted qualifications. Individuals meeting the minimum and/or preferred qualifications will be contacted after the closing date for testing.
This School District/County Office does not discriminate on the basis of actual or perceived race, color, ancestry, national origin, age, religion, religious creed, political affiliation, gender, gender identity, gender expression, mental or physical disability, medical condition, marital status, sex, sexual orientation, genetics, or any other basis protected by federal, state or local law, ordinance or regulation, in its education program(s) or employment. No person shall be denied employment solely because of any impairment which is unrelated to the ability to engage in activities involved in the position(s) or program for which application has been made.
Application Deadline
7/12/2021 4:00 PM Pacific
Date Posted
6/28/2021
Contact
Valerie Rogers, Ph.D.
(714) 990-7800
(714) 990-7800
Number of Openings
1
Salary
Add'l Salary Info
Step 1: $3,206.00/mo., Step 2: $3,368.00/mo., Step 3: $3,538.00/mo., Step 4: $3,715.00/mo., Step 5: $3,903.00/mo., Step 6: $4,098.00/mo.
Length of Work Year
12 Months Per Year
Employment Type
Full Time