Executive Director's Secretary, Confidential (21-0935) *Riverside* at Riverside County Office of Education
About the Employer
The Riverside County Office of Education (RCOE) is a service agency supporting the county’s 23 school districts that serve nearly 430,000 students. RCOE provides administrative support to districts, leads programs for preschool, special education, pregnant minor, corrections, migrant, and vocational students, and offers professional training, support and resources for teachers, administrators, and staff throughout Riverside County.
Job Summary
Job Summary
*WE CAN PROVIDE INTERVIEWS VIA ZOOM*
Requirements / Qualifications
POSITION DESCRIPTION: The job of Executive Director’s Secretary is done for the purpose(s) of providing a variety of complex administrative and secretarial support to the executive director; coordinating activities of assigned administrative personnel; ensuring compliance of activities under area of responsibility with financial, legal and administrative requirements; and providing information, recommendations and/or direction as may be requested by the executive director. The Executive Director’s Secretary (Confidential) is distinguished from the non-confidential Executive Director’s Secretary in that the Confidential employee is required to develop or present management positions with respect to employer-employee relations or normally has access to confidential information that is used to contribute significantly to the development of management positions. This position is a designated confidential position. REQUIRED EXPERIENCE: Job related experience with increasing levels of responsibility is required. Four years of responsible secretarial experience; one year of college level secretarial training (24 semester or 36 quarter units or equivalent) may be substituted for one year of the required experience. REQUIRED EDUCATION: Targeted job related education that meets organization’s prerequisite requirements. High school diploma or equivalent. REQUIRED TESTING: Once this position closes, your application will be screened for minimum qualifications. Those who meet the minimum qualifications will be e-mailed an invitation for testing. Testing will tentatively take place on June 24, 2021.
These documents are required upon hire: Valid CA Driver's License, physical (if required), proof of required education, TB, immunizations for Measles, Whooping Cough, and Influenza, and Fingerprint clearance. *********************************************************************** RECRUITMENT PROCESS *********************************************************************** PLEASE BE AWARE OF THE FOLLOWING: Once this position closes, your application will be screened for minimum qualifications. Preferred qualifications for this position may be screened as a secondary criteria and could include test scores Incomplete or inaccurate applications WILL NOT be considered. If you have not attached all required materials, please update your applicant profile; go to EdJoin.org to attach documents relevant to this position by the closing date/time in order to be considered. If you experience difficulties with your application or attaching documents, you must notify Personnel Services at (951) 826-6666 prior to the position closing. All incomplete applications will be removed from further consideration. *Application must be filled out completely (no blank spaces)* REQUIRED DOCUMENTS: A complete application must meet the criteria listed below and must have the following documentation attached to your online EdJoin application prior to the position closing date/time:
- Letter of Introduction (Letter is required to be specific to this position)
- Letter(s) of Recommendation (Two original signed letters of recommendation are required to be dated within the last two years prior to the date of submission. Electronic or unsigned letters are not acceptable. One letter from a supervisor is preferred but not required.)
- Resume (Must be current and consistent with your EdJoin application/Record of Work Experience)
- Typing Certificate (A valid typing certificate indicating a minimum of 50 net wpm dated within the last 12 months is required)
Requirements / Qualifications
POSITION DESCRIPTION: The job of Executive Director’s Secretary is done for the purpose(s) of providing a variety of complex administrative and secretarial support to the executive director; coordinating activities of assigned administrative personnel; ensuring compliance of activities under area of responsibility with financial, legal and administrative requirements; and providing information, recommendations and/or direction as may be requested by the executive director. The Executive Director’s Secretary (Confidential) is distinguished from the non-confidential Executive Director’s Secretary in that the Confidential employee is required to develop or present management positions with respect to employer-employee relations or normally has access to confidential information that is used to contribute significantly to the development of management positions. This position is a designated confidential position. REQUIRED EXPERIENCE: Job related experience with increasing levels of responsibility is required. Four years of responsible secretarial experience; one year of college level secretarial training (24 semester or 36 quarter units or equivalent) may be substituted for one year of the required experience. REQUIRED EDUCATION: Targeted job related education that meets organization’s prerequisite requirements. High school diploma or equivalent. REQUIRED TESTING: Once this position closes, your application will be screened for minimum qualifications. Those who meet the minimum qualifications will be e-mailed an invitation for testing. Testing will tentatively take place on June 24, 2021.
These documents are required upon hire: Valid CA Driver's License, physical (if required), proof of required education, TB, immunizations for Measles, Whooping Cough, and Influenza, and Fingerprint clearance. *********************************************************************** RECRUITMENT PROCESS *********************************************************************** PLEASE BE AWARE OF THE FOLLOWING: Once this position closes, your application will be screened for minimum qualifications. Preferred qualifications for this position may be screened as a secondary criteria and could include test scores Incomplete or inaccurate applications WILL NOT be considered. If you have not attached all required materials, please update your applicant profile; go to EdJoin.org to attach documents relevant to this position by the closing date/time in order to be considered. If you experience difficulties with your application or attaching documents, you must notify Personnel Services at (951) 826-6666 prior to the position closing. All incomplete applications will be removed from further consideration. *Application must be filled out completely (no blank spaces)* REQUIRED DOCUMENTS: A complete application must meet the criteria listed below and must have the following documentation attached to your online EdJoin application prior to the position closing date/time:
- Letter of Introduction (Letter is required to be specific to this position)
- Letter(s) of Recommendation (Two original signed letters of recommendation are required to be dated within the last two years prior to the date of submission. Electronic or unsigned letters are not acceptable. One letter from a supervisor is preferred but not required.)
- Resume (Must be current and consistent with your EdJoin application/Record of Work Experience)
- Typing Certificate (A valid typing certificate indicating a minimum of 50 net wpm dated within the last 12 months is required)
Comments and Other Information
Please include a valid e-mail address in your EdJoin profile. All notifications regarding this recruitment will be sent via e-mail. It is recommended that you add “edjoin.org” as a trusted sender to your e-mail account.
Fringe Benefits: All regular positions (20 hours or more per week) are eligible for health, dental, vision, life and disability insurance up to the cap amount. Dependents are covered under health, vision and dental.
This organization complies with the Americans with Disabilities Act. Persons who may need some accommodations in the hiring process should contact the Personnel office. This organization is drug-free and tobacco-free workplace.
RCOE does not discriminate in any employment practice, education program, or educational activity on the basis and/or association with a person or group with one or more of these actual or perceived characteristics of age, ancestry, color, mental or physical disability, ethnicity, gender, gender identity, gender expression, genetic information, marital status, medical information, military or veteran status, nationality, immigration status, political affiliation, parental status, pregnancy status, race, religion, retaliation, sex (including sexual harassment), sexual orientation, or association with a person or group with one or more of these actual or perceived characteristics, or any other basis prohibited by California state and federal nondiscrimination laws respectively. Not all bases of discrimination will apply to both education services and employment.
For any questions, concerns, or to file a complaint regarding discrimination, intimidation, harassment (including sexual harassment), bullying, or Title IX, contact RCOE’s Title IX Coordinator: Dr. Heather Williams, Executive Director, Personnel Services, P. O. Box 868, Riverside, CA 92502-0868; hwilliams@rcoe.us; (951) 826-6673.
Candidates shall be required to submit proof of U.S. citizenship or legal U.S. residence if hired. Minimum age limit is (a) 18 or (b) 16 with either a work permit, high school diploma, or High School Certificate of Proficiency.
Comments and Other Information
Please include a valid e-mail address in your EdJoin profile. All notifications regarding this recruitment will be sent via e-mail. It is recommended that you add “edjoin.org” as a trusted sender to your e-mail account.
Fringe Benefits: All regular positions (20 hours or more per week) are eligible for health, dental, vision, life and disability insurance up to the cap amount. Dependents are covered under health, vision and dental.
This organization complies with the Americans with Disabilities Act. Persons who may need some accommodations in the hiring process should contact the Personnel office. This organization is drug-free and tobacco-free workplace.
RCOE does not discriminate in any employment practice, education program, or educational activity on the basis and/or association with a person or group with one or more of these actual or perceived characteristics of age, ancestry, color, mental or physical disability, ethnicity, gender, gender identity, gender expression, genetic information, marital status, medical information, military or veteran status, nationality, immigration status, political affiliation, parental status, pregnancy status, race, religion, retaliation, sex (including sexual harassment), sexual orientation, or association with a person or group with one or more of these actual or perceived characteristics, or any other basis prohibited by California state and federal nondiscrimination laws respectively. Not all bases of discrimination will apply to both education services and employment.
For any questions, concerns, or to file a complaint regarding discrimination, intimidation, harassment (including sexual harassment), bullying, or Title IX, contact RCOE’s Title IX Coordinator: Dr. Heather Williams, Executive Director, Personnel Services, P. O. Box 868, Riverside, CA 92502-0868; hwilliams@rcoe.us; (951) 826-6673.
Candidates shall be required to submit proof of U.S. citizenship or legal U.S. residence if hired. Minimum age limit is (a) 18 or (b) 16 with either a work permit, high school diploma, or High School Certificate of Proficiency.
Application Deadline
6/17/2021 3:30 PM Pacific
Date Posted
6/3/2021
Contact
Karli Orona
(951) 826-6866
(951) 826-6866
Number of Openings
1
Salary
Add'l Salary Info
$5,423.94 - $7,130.34 per month
Length of Work Year
8 hours per day; 40 hours per week; 12 month position
Employment Type
Full Time
Recruitment Number
21-0935
Location
RCOE - Riverside
Division
Personnel Services
Hours
7:30 a.m. - 4:30 p.m. Monday-Friday