ASSISTANT SUPERINTENDENT OF HUMAN RESOURCES/ADMINISTRATIVE SERVICES

POSITION DESCRIPTION: Under the general direction of the Superintendent, the Assistant Superintendent assists in planning, organizing, assigning, reviewing, interpreting and administering a comprehensive personnel and employee relations program for the District certificated and classified staff, including recruitment, examination, position control, classification, salary administration, enrollment projections, staffing projections, labor relations, and related functions and responsibilities; provides certificated and classified personnel with assistance and guidance regarding District policies, rules, regulations and procedures; oversees credentialing and substitute employee issues; performs related duties as required.

PRIMARY FUNCTIONS: This position is responsible to the Superintendent. Major responsibilities include administering all phases of personnel procedure and policy and employee relations. This position is responsible for performing a broad range of administrative and technical duties relative to the personnel function and compliance with District, State and Federal policies, regulations, laws and procedures. The Assistant Superintendent is a certificated management position and is a member of the Superintendent's Cabinet.

TYPICAL DUTIES AND RESPONSIBILITIES:

1. Oversees planning, organizing, assigning, reviewing and performing the administrative and operational duties of a comprehensive personnel office, including recruitment and screening for certificated and classified positions; and related staffing tasks.
2. Represents the District as the chief negotiator with labor relation organizations.
3. Reviews staffing allocations and recommends reductions, increases and staff reassignments as needed.
4. Maintains the District's classification plan by recommending changes to the Cabinet and the governing Board; conducts periodic surveys and studies and compiles statistical and compensation reports.
5. Assists and guides employees, other agencies and the public regarding District policies, regulations and procedures.
6. Confers with administrators and supervisors to plan and coordinate personnel operations.
7. Directly supervises and instructs Personnel Division staff.
8. Establishes office routines to ensure accuracy and completeness of records and files in compliance with law and established standards.
9. Maintains effective relationships with employees and the public.

10.  Plans, provides and arranges for in-services to staff and management.

11.  Coordinates new employee onboarding.

12.  Handles personnel-related DFEH, EEOC, OCR, PERB and other governmental agency inquiries and complaints.

13.  Supervises and evaluates the performance of assigned staff, interviews and selects employees and recommends transfers, re-assignment, termination and disciplinary actions.

14.  Meets with Cabinet members and site personnel on various personnel and legal issues.

15.  Develops and interprets complex rules and collective bargaining agreement language.

16.  Accurately interpret and administer legal mandates, policies, regulations and negotiation agreements.

17.  Other related duties as assigned.

EDUCATION, TRAINING, EXPERIENCE & LICENSES: 

• Credential – Valid California Teaching Credential and Administrative Services Credential. 
• Education – Master’s Degree required.  Training in the broad aspects of school administration. 
• Experience – Successful administrative experience as a school and/or district office administrator.  Three years of successful teaching experience.  Personnel practices and labor relations experience strongly desired. 
• Licenses – Valid California driver’s license. 

KNOWLEDGE & SKILLS:

1. Possesses a love for and deep commitment to children and their educational pursuits, thereby maintaining a student-first mindset.
2. Establishes positive relationships and works effectively with students, staff, Trustees, parents, and community members.
3. Read, understand and apply Education Code and other statutory and/or administrative regulations. Develop and interpret complex rules and collective bargaining agreement language.
4. Analyze problems and data, make sound conclusions, recommendations and decisions.
5. Works in cooperation with other agencies and organizations to meet the needs of students and staff.
6. Is a team leader as well as a team builder, supporting and motivating others to improve education for all students, and build engaging learning conditions for all.
7. Experience working with and leading school and department staff and administrators.
8. Maintains a collaborative style, is flexible, projects a growth mindset, and enjoys working with all elements within school communities.
9. Possesses the characteristics of honesty, openness, warmth, humor, and integrity and is a caring person.
10. Is adept in oral and written communication skills, including effective public speaking techniques.

PHYSICAL AND MENTAL DEMANDS

Persons with disabilities may be able to perform the essential duties of this class with reasonable accommodation. Reasonable accommodation will be evaluated on an individual basis and depends, in part, on the specific requirements for the job, the limitations related to disability and the ability of the hiring department to accommodate the limitation.

Physical Demands: While performing the duties of this class, an employee is regularly required to sit, talk and hear in person and by telephone; use hands repetitively to finger, handle, feel or operate computers and standard office equipment; and reach with hands and arms. An employee is frequently required to walk and stand. Specific vision abilities required by this job include close vision and the ability to adjust focus.

Mental Demands: While performing the duties of this class, an employee is regularly required to use written and oral communication skills; read and interpret complex data, information and documents; analyze and solve problems; use math and apply mathematical reasoning; observe and interpret people and situations; learn and apply new information or skills; perform highly detailed work on multiple, concurrent tasks with frequent interruptions; work under intensive deadlines; and interact with managers, customers, information systems, consultants, employees and others encountered in the course of work.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this class. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The employee works under typical office conditions and the noise level is usually quiet.  

Update:  5/2021