PROGRAM SPECIALIST - AOJ

R-01209

San Diego County - Grossmont College

Transforming lives through learning isn't just the vision of the Grossmont-Cuyamaca Community College District. It happens every day with our 30,000 students who take the first step in their higher education, become trained for a new career, or learn knowledge that transforms their world perspective.

The Grossmont-Cuyamaca Community College District honors a diverse academic community and fosters equity mindedness across our institutions. As such, the District is committed to eliminating achievement gaps among different student groups by promoting a culture of appreciation for diversity, equity, inclusivity, and social justice, and continuously examining our processes and practices through an equity lens.

The District provides an excellent health and welfare benefits package to its employees. We take care of our employees and have continued to offer medical, dental and vision coverage to eligible employees and their dependents at no charge for any of the plans we offer.

Become a part of this dedicated team in beautiful San Diego County!

Please read the entire job posting before your application is submitted. Important instructions to applicants are at the bottom of the page. Be attentive when applying as many of our positions require multiple attachments.

Please note: each page of the application will save upon clicking ‘next.' Draft applications can be accessed through the candidate home page.

Job Summary

Non-faculty

Application Deadline: Tuesday, June 1, 2021 at 11:59 p.m.

NOTE: Application materials that are submitted on the last day of application and are timed out will not be accepted.

Department: Department Of AOJ

Location: Grossmont College

Months worked out of the Year: 12 months

Work hours: Monday - Friday: 8:00 a.m. - 5:00 p.m.

Hours may vary.

Shift Differential: None

Starting Salary Range: CL-34; $4,076 (Step A) or $4,311 (Step B)

Based on experience

Anticipated Start Date: July, 2021

Job Description

SUMMARY: Under the direction of an assigned manager, assist with the duties required of the program coordinator. Perform a variety of highly complex and technical paraprofessional duties. Coordinate and oversee office activities of assigned function; train and provide work direction to others as assigned.

ESSENTIAL FUNCTIONS:

Communicate and assist in implementing directives from the assigned programs according to the State Chancellors Office and GCCCD administration. Oversee the implementation of policies and procedures of the office.

Coordinate communication with other district departments and personnel, students, education institutions, vendors, other outside organizations and the public.

Train and provide work direction to assigned personnel; prioritize, assign and review work; participate in interviewing job applicants and provide input for performance evaluations as requested.

Perform a variety of specialized and complex clerical and technical duties independently in support of assigned area, such as book accounts and grants, designing and developing student database record sets, manage data for program reports and state MIS reports, posting records, data entry and retrieval, researching, and compiling, recording, tracking and verifying information from a variety of sources.

Provide technical assistance and information to students regarding records, financial aid, book accounts, registration, , program requirements, graduation requirements, transfer requirements, and selected major requirements. Refer students with professional needs to a counselor.

Explain college and departmental policies and procedures to students; schedule counseling and peer counselor appointments and obtain district and other college transcripts for counselors utilizing filing and data processing systems.

Coordinate the duplication and distribution of a variety of materials, such as: brochures and applications for college programs, articulation agreements, microfiche and college catalogs. Produce and maintain web pages, brochures, flyers, booklets and other material, which support assigned area.

Attend and actively participate in Program meetings and conferences and travel accordingly each year.

Interact with the college community representing the Department and assigned Program.

Maintain currency of qualifications for area of assignment.

SECONDARY FUNCTIONS:

Review and proof documents, records, applications and forms for accuracy, completeness and conformance to established departmental rules and regulations.

Coordinate, order and maintain office supplies; schedule maintenance and repair of equipment.

Assist with the development of the Program Budgets.

Maintain departmental area(s) in a safe, clean and orderly condition; assure compliance with established safety procedures and regulations.

Perform related duties as assigned.

KNOWELEDGE AND ABILITIES:

KNOWLEDGE OF:

• Rules, regulations, procedures, policies and functions of assigned area.

• Modern office practices, procedures and equipment including telephone techniques and etiquette.

• Computer literacy utilized in program reports.

• Budgetary and staffing procedures within a funded program.

• Public relations techniques.

• Basic research methods.

• Recordkeeping techniques.

• Database design and management.

ABILITY TO:

• Learn, understand and apply college policies, procedures, and operations.

• Communicate effectively both orally and in writing.

• Use a personal computer including various software packages (e.g. word processing, spreadsheets, databases, etc.) to enter and retrieve data efficiently and effectively; operate a variety other office equipment such as a calculator, copier, FAX machine, etc.

• Analyze situations accurately and adopt effective course of action.

• Work independently with little direct supervision; plan and organize work; establish schedules and timelines, and meet deadlines.

• Train and provide work direction to assigned personnel.

• Establish and maintain cooperative and effective working relationships with others.

• Maintain information and files of a confidential or sensitive nature.

• Plan and organize work; meet schedules and time lines.

• Establish and maintain cooperative and effective working relationships with constituents; demonstrated commitment to customer service.

•

EDUCATION: Bachelor of Art/Science Degree in Business Communication, or MIS, or related information analyst/systems management. Or Associates Degree with 4 years increasingly responsible office/records management experience.

EXPERIENCE: Responsible experience directly related to education, social services, business or office management.

WORKING CONDITIONS: Fast-paced office environment. Assignment will include travel within the community and to statewide program meetings and conferences. Flexible scheduling may be necessary to meet program needs.

Est. 12/2007

Rev. 11/2016

Additional Information

SPECIAL INSTRUCTIONS TO APPLICANTS:

Applicants may find it helpful to refer back to the job posting, specifically the special instructions, while applying. Consider saving the job description or opening a new browser window.

*ATTENTION* MATERIALS WITH PICTURES OR PERSONAL INFORMATION WILL RENDER YOUR APPLICATION INCOMPLETE. PLEASE DO NOT INCLUDE ANY MATERIALS THAT ARE NOT ASKED FOR.

Having the following materials prepared and ready to attach BEFORE beginning the application may make the application experience more seamless.

POSITION SPECIFIC REQUIRED DOCUMENTS:

Application Materials:

1) A complete and current resume

2) 1-2 Page Cover Letter addressing how you meet the specific requirements of the position. Address in your cover letter your experience with time management.

*ATTENTION* Please upload .doc, .docx, or PDF files. If you are working on Google Docs or Mac files please be sure to save under .doc or PDF for file to upload correctly.

Under Federal Law, employers are required to verify that all new employees are eligible for employment in the United States. Prior to appointment to a position, you must present acceptable proof of your identity and authorization to work in the United States.

GCCCD is an Equal Employment Opportunity and Title IX employer.

Applicants who are protected under the Americans with Disabilities Act and who require accommodations for completing the application process or interviewing should notify the Human Resources Department by calling (619) 644-7679.

Offers of employment are contingent upon successful fingerprint clearance. A processing fee plus Live Scan fee will be required.

To apply, visit https://apptrkr.com/2255271.

The Grossmont-Cuyamaca Community College District, a two-college district in eastern San Diego County, has been providing a high-quality education to the region since Grossmont College opened its doors in 1961 and Cuyamaca College began operating in 1978. The district is tied closely to the suburban and rural communities that it serves, providing a $1 billion economic impact to the region through its payroll, purchasing, and spending by students and alumni.

The district has a strong commitment to diversity and equity with a student population representing a broad variety of backgrounds, ethnicities, socioeconomic levels, cultures and abilities. The district strives to provide an educational environment that fosters cultural awareness, mutual understanding, and respect that ultimately also benefits the global community.

The colleges offer more than 150 degrees and certificates in a wide range of programs. Both colleges have signature programs that have become well-renowned. Grossmont College is recognized for its top-notch Administration of Justice, Culinary Arts, Nursing and Allied Health and Theatre Arts programs, while Cuyamaca is known for its Automotive Technology, Ornamental Horticulture, Environmental Health and Safety and Water/Wastewater Technology programs.

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