Introduction

Looking to get in on the ground floor of an incredible opportunity in education? 

Scholarship Prep is seeking dynamic, engaging, and passionate difference-makers for our student “Scholars” for our Oceanside and Santa Ana campuses.

Our staff must believe wholeheartedly that all students have the inherent ability to succeed. Moreover, they must be committed towards ensuring the school is a place where students, staff, and the community want to be in order to work collectively towards our mission and vision. 

Position Overview

The Office Manager is a school site role that will ensure the office of the school effectively serves and supports the students, families and staff. The Office Manager will report to the Principal.  S/he will have a significant role in carrying out routines and procedures to support the efficiency of our school as well as maintaining a positive school culture.

About Scholarship Prep

Scholarship Prep provides free, public charter schools aimed at establishing a sustainable education program where scholarship is the standard, diversity is treasured, and parents are partners in student achievement. 

Utilizing a university-inspired, college scholarship concept, our students will understand that by achieving academic, athletic, and/or arts excellence, a broader array of possibilities and options exist for future endeavors in higher education.  

Ultimately, our goal is that EVERY student will one day have the opportunity to attend college and perhaps receive a college scholarship, earn a degree, and give back to their community.

Our founders, former California Senator Gloria Romero and charter school developer Jason Watts, saw an opportunity to make a positive impact on the lives of students and families in underserved communities by laying the foundation for students to succeed in college and career. 

Their goal was to create not only a fun and engaging atmosphere for students and staff, but also a collegiate-inspired environment that will motivate students to attend school and excel. Each classroom will not be identified by number.  Rather, students will be in UCLA, Harvard, Stanford, etc, further establishing a "college feel".  

Our first campus in Santa Ana campus opened in August of 2016, serving over 300 transitional kindergarten through eighth grade students and families.  Our Oceanside campus will open this fall.

Scholarship Prep provides an enthusiastic and supportive environment for our staff, including dynamic leadership and professional development embedded within our work calendar.

Scholarship Prep’s instructional program is based on the tenets of academic rigor, student engagement, innovation, and creativity.  As a Project-Based Learning (PBL) modeled school, Scholarship Prep teachers mixes learning technologies and interactions resulting in a socially supportive, constructive learning experience. We utilize digital content and instructional technology to create a unique classroom environment, which allows students to grow as independent learners.

Position Details

As part of their duties and responsibilities, the Scholarship Prep Office Manager will:

• Believe that all students have the inherent talents and abilities to be successful in college and career
• Be part of a dynamic and inspirational team of educational leaders
• Model the values of Scholarship Prep
• Participate actively in all professional development sessions 
• Build positive and trusting relationships with students, families, and community members
• Communicate and collaborate professionally with teammates, parents, and the school community
• Direct phone calls and guests properly and professionally
• Type and translate material, compose letters and memos, complete and distribute correspondence and produce weekly bulletins as requested
• Coordinate, organize and secure the reception area, office space and all student, family, staff and school community information while ensuring confidentiality
• Maintain student files in accordance with policies and audit guidelines and monitor documentation for the school including physical examinations, records verification of incoming students, and student transcripts
• Assist with coordinating arrival, breakfast, lunch, and dismissal routines and procedures
• Maintain and ensure accuracy of student records, daily attendance and related reports
• Assist in ordering, purchasing, receiving and organizing school materials
• Establish relationships with families and coordinate parent volunteers on an as-needed basis
• Maintain and operate a variety of office equipment, such as the copy machine, printers, fax machine, and scanners with speed and accuracy

 Requirements

• AA required, Bachelor's Degree preferred
• Prior school office experience required
• Proficiency with the Microsoft office suite
• Experience  in  proper   office  procedures  including   filing,  answering  the    telephone  professionally, photocopying, greeting all visitors cordially, and handling information with confidentiality
• Exemplary communication skills, including impeccable grammar and fluency
• Strong organizational and interpersonal skills
• Ability to communicate and interact effectively with multiple constituencies

Salary/Benefits

We offer a competitive salary and benefits package, including opportunities for leadership and schoolwide achievement bonuses.