Nursing and Allied Health Program Specialist

Cuesta College

Salary: $45,168.00 - $49,800.00 Annually

Job Type: Full Time

Job Number: FY2021-00086

Location: Cuesta College - San Luis Obispo Campus, CA

Department: Nursing & Allied Health

Closing:

5/12/2021 11:59 PM Pacific

Job Description Summary

DEFINITION

Under direction serve as assistant to the Director, Assistant Director and Division Chair of Nursing and Allied Health to implement the highly regulated programs and certificate courses within the Division. Each program and certificate course has its own scope of practice and curriculum requirements mandated by separate regulatory agencies.

Incumbents in the position are required to perform difficult, complex, and responsible clerical work requiring interpretation of written and/or financial documents; the ability to independently assemble data and information; the ability to compile reports; maintain affiliate agreements with outside healthcare agencies that require considerable independent judgment; and perform other related duties as required.

DISTINGUISHING CHARACTERISTICS

The Nursing and Allied Health Program Specialist is distinguished from other positions in the clerical series by the requirement that incumbents assist with the implementation of programs and certificate courses that are offered twelve months of the year and have complex regulatory requirements and application processes. Each program and certificate course has its own scope of practice and curriculum requirements mandated by separate regulatory agencies. Duties include direct student contact and require a working knowledge of college organization, programs, college regulations and procedures, community affiliate healthcare agencies and state and national regulatory bodies.

Incumbents in this position support student learning outcomes and institutional effectiveness by serving as first contact and main support for students, staff, and faculty.

ABOUT THE COLLEGE

Located in the heart of scenic San Luis Obispo County, Cuesta College has provided comprehensive associate degree offerings, certificates, and community programs to the region since 1964. Committed to being an inclusive institution that inspires a diverse student population to achieve their educational goals, we are proud to be designated as an Hispanic-Serving Institution (HSI) by the U.S. Department of Education. Cuesta College is committed to racial and socioeconomic diversity that reflects our student population; we strive to hire candidates that share the value of commitment to diversity and inclusion. As part of the Cuesta College team, you can expect to be part of a collaborative community of faculty, classified staff, administrators, students, and community partners advancing educational excellence with intentional support services leading to student success and completion.

Additional information about the college can be found at

https://www.cuesta.edu/about/index.html

The college planning documents can be found at

https://www.cuesta.edu/about/collegeplans/index.html

Our Student Equity Action Plan can be found at

https://www.cuesta.edu/about/info/equity/index.html

We offer comprehensive benefit options. Information about benefits can be found at

https://www.cuesta.edu/about/depts/benefits-insurance/index.html

Essential Functions & Qualifications

ESSENTIAL FUNCTIONS

• Organize and oversee the day-to-day operation of the office; schedule, assign, and monitor completion of office projects; prioritize workload so that assignments are completed as needed;

• Monitor budget records and expenditures, general requisitions and purchase orders; complete requisitions; order office and specialized classroom supplies;

• Advise Director of budget estimates and balances, identify and recommend areas for budget transfers;

• Schedule appointments and arrange meetings for the Director, Associate Director and Division Chair or Faculty;

• Compile reports for Chair/Director's review;

• Maintain confidentiality of personnel matters, records, data base information, and other sensitive files;

• Maintain student files and academic records, including pre-program requirements, to comply with College, healthcare agency and regulatory body mandates.

• Assist with submission of student records to regulatory boards that determine eligibility for licensing exams;

• Maintain faculty files to meet regulatory and healthcare agency requirements;

• Assist with weekly scheduling of instructors and /or teaching assistants, volunteers and classroom schedules to comply with mandated regulatory hours and faculty to student ratios;

• Enter course schedules into banner.

• Assist Chair/Director with faculty hiring pool, faculty entitlements and faculty load schedules;

• Initiate and maintain annual affiliation agreements with clinical sites including hospitals, medical offices, public schools, mental health facilities, and ambulance agencies;

• Coordinate revision of annual applications for the registered nursing, licensed vocational nursing, and paramedic programs;

• Assist with yearly revisions of student handbooks for the registered nursing, licensed vocational nursing, and paramedic programs that reflect current regulatory agency, college and department policies;

• Maintain student re-entry and /or transfer wait lists and assist the Director and Associate Director to notify students and gather required documentation prior to enrollment;

• Maintain community advisory board and college committee distribution lists for program and certificate courses, schedule and attend meetings, prepare agendas, take and distribute minutes;

• Provide accurate information to walk-in and phone inquiries regarding admission and applications policies that vary for each certificate course or program;

• Assist with planning and preparations for program graduation and/or completion celebrations;

• Coordinate and implement the process of student and faculty photo identification badges;

• Data entry of course outline and college catalog revisions;

• Assemble curriculum changes approved by Curriculum committee for presentation to Cabinet, Board of Trustees, and state agencies for approval;

• Compile input for unit plan and assist in the writing of the unit plan relating requests to the college plan and/or cluster plan;

• Serve on hiring committees for the division and oversee work of student help, short term and classified staff;

• Distribute and collect leave forms for academic personnel each month; prepare monthly time reports for substitute teachers, obtain necessary signatures and forward to Payroll;

• Verify, obtain signatures and submit time cards for hourly workers to Payroll each month;

• Facilitate clear and current policies and procedures for the division, assist with research to create or revise as needed;

• Defuse angry students, faculty, and public, attempt to resolve the situation;

• May train and oversee the work of student and temporary assistants, and classified employees.

• Perform other related duties as required.

Essential functions of particular positions within classifications may vary because job duties may vary by work location.

QUALIFICATIONS

Education:

Preferred

• Associate degree, including or supplemented by secretarial science, office management, and public relations courses.

Experience:

Required

• Two years of experience equivalent to a Secretary I or II at Cuesta College; or

• Three years of increasingly responsible clerical/secretarial experience;

Or any equivalent combination of education and experience.

Knowledge of:

• Record keeping;

• Modern office practices, procedures, and equipment;

• Correct English, spelling, punctuation, and grammar; methods of writing correspondence and reports;

• College organization, policies, and rules;

• Current technologies, personal computer, and associated office software such as word processing, spreadsheet, presentation, and/or database software;

• District policies and procedures.

Ability to:

• Work independently and maintain confidentiality;

• Establish and maintain cooperative working relationships with those contacted in the performance of duties;

• Communicate effectively orally and in writing;

• Demonstrate a sensitivity to and understanding of the diverse academic, socioeconomic, cultural, and ethnic backgrounds of staff and students and of staff and students with physical and learning disabilities.

Physical ability to:

• Read and comprehend printed matter and text and data on computer monitors;

• Communicate intelligibly and effectively via speech, telephone, written correspondence, and/or email;

• Sit or stand for extended periods of time;

• Lift and/or carry 25 pounds;

• Work at a desk, conference table or in meetings of various configurations;

• Exert manual dexterity sufficient for keyboard and other office equipment operation.

License and Certificates (current within the last year):

Required

• Minimum 50 wpm keyboarding/typing certificate

Additional Information

REQUIRED DOCUMENTS TO APPLY

Candidates will be required to submit all of the required documents listed below when applying for this position in order to be a completed application . When uploading documents, PDF uploads are preferred.

• Cover letter;

• Resume; and

• Reference list (must include three professional references, their contact information, and their relationship to you.)

Completed online applications and all supporting documents must be submitted by the closing date for this position. LATE, INCOMPLETE, FAXED, MAILED OR EMAILED APPLICATIONS WILL NOT BE ACCEPTED.

SALARY SCHEDULE

Below is the full salary schedule range for this position, steps A through E. Per our bargaining agreement, we can only place new employees at Steps A through C, which is the anticipated hiring range also listed below. For a full salary schedule, please see our website: https://www.cuesta.edu/about/depts/humanresources/salary_schedules.html

• Salary Schedule Range: $3,764 - $4,575 per month.

• Anticipated Hiring Range: $3,764 - $4,150 per month.

ADDITIONAL INFORMATION

Cuesta College will not sponsor any visa applications.

San Luis Obispo County Community College District ("Cuesta College") is an equal opportunity employer committed to nondiscrimination on the basis of race, ethnicity, color, religion, national origin, sexual orientation, ge4nder, gender identity, gender expression, marital status, medical condition, pregnancy (including pregnancy, childbirth, and medical conditions related to pregnancy or childbirth), age, disability (physical and mental), genetic information, military and veteran status, or any other characteristic protected by applicable federal and state law in admission and access to, or treatment in employment, educational programs or activities at any of its campuses. Reasonable accommodations will be provided for applicants with disabilities who self-disclose. Cuesta College also prohibits harassment on any of these bases, including sexual harassment, as well as sexual assault, domestic violence, dating violence, and stalking.

In compliance with California law, all prospective staff and students are entitled to read the Annual Security Report, published each October by the Cuesta College Department of Public Safety. This report contains information about our emergency and crime reporting procedures, as well as crime statistics for the past 3 years. You may request a copy of this report at one of our two Public Safety Offices: on SLO campus at Building 6600A or on North County Campus at building N1021, during campus business hours. You may also access the complete text of this report at the following website address: https://www.cuesta.edu/about/depts/publicsafety/clery_act

Cuesta College uses E-Verify as part of the I-9 process to verify the work eligibility of all new hires. E-Verify is an Internet-based system that compares information from an employee's Form I-9 to data from U.S Department of Homeland Security and Social Security Administration records. For further information, visit: https://www.cuesta.edu/about/depts/humanresources/Job_Opportunities.html

Interview Process Information

Selected applicants will be invited to attend a ZOOM interview and skills test on Friday, May 28, 2021.

To be considered for this position please visit our web site and apply on line at the following link: https://apptrkr.com/2233402

The San Luis Obispo County Community College District promotes inclusiveness, prohibits discrimination, and encourages all qualified persons to apply. As an Equal Employment Opportunity Employer, Cuesta College actively seeks candidates with diverse backgrounds to assist students, staff, and faculty. For ADA (Americans with Disabilities Act) assistance with the application and/or interview process, please contact the Human Resources Office: (805) 546-3129.

Copyright ©2017 Jobelephant.com Inc. All rights reserved.

https://www.jobelephant.com/

jeid-ae1a863dbd0c1f4ebf5def6b941d2cb1