Secretary to the Director at Palo Alto Unified School District

Job Summary

Job Summary

Responsibilities: Under direction, to serve as secretary to a Director relieving them of clerical and routine administrative details; to perform work of above-average difficulty requiring a high level of initiative, judgment, and organizational ability. Specific Duties Include: Participating as an active member of a team in planning and implementing events and initiatives; Act as receptionist, making appointments, arranging group meetings, and transmitting confidential or controversial information; Take minutes at group meetings, exercising judgment in taking verbatim minutes of some sections in accordance with general instructions and revising, as necessary, to improve grammar and structure; keyboard reports, memoranda and other material from straight copy or rough drafts; Maintain department master calendar and director’s calendar to support planning, collaboration and efficiency; Operate computers to input and retrieve data from a wide variety of sources to word process from a to generate data, reports, presentations and infographics; Compose correspondence and memos from brief verbal instructions or notes; Conduct continuing correspondence or telephone communications independently on procedural or informational matters without review by supervisor; Work with the public answering questions involving an understanding of policies, procedures and regulations; Collaborate with and furnish information to district and site administrators, school counselors, school psychologists, mental health providers, contracted providers and other personnel throughout the district at all levels and with the public in general; Manage many of the details of the office including making decisions based on established policy and procedure; Assemble comprehensive financial and statistical reports, budgets, contracts, etc.; Act as the point person for contracted agencies and community partners; Keep detailed and accurate record of budget expenditures involving a variety of d

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