PURPOSE STATEMENT: The job of Administrative Assistant (Confidential) is to provide a high level of administrative support to the Superintendent’s Office and is responsible for supporting the administrative functions involving the Board of Education, the Trustees and the Superintendent’s office. This position requires thorough knowledge of organizational operations, policies and procedures, and ability to provide complex and technical administrative support to a diverse group of public and county official representatives, this position will coordinate and organize office activities and the flow of communications and information between the Board, the Trustees and the Superintendent’s office, while maintaining confidentiality and professionalism. This position reports to the Chief of Staff. The following are distinguishing characteristics and responsibilities of an Administrative Assistant – Confidential: May serve as an Administrative Assistant to the Superintendent’s Office providing administrative assistance with the highest level of responsibility, confidentiality, and sensitivity in coordinating information and supports the administrative functions of Superintendent’s Office. Work assignments require a high degree of independence, discretion, and tact, and the ability to exercise sound judgement. May serve as an Administrative Assistant to the Board of Trustees, performs administrative assistance duties of a highly responsible, confidential, and sensitive nature for members of the Board of Trustees. Work assignments require the incumbent to use a high degree of independence, discretion, and tact, and exercise sound judgement; also assists in providing administrative support to members of the Board of Trustees.

TYPICAL DUTIES: Composes correspondence independently on a variety of matters including those of a confidential nature; composes various letters, forms, reports, contracts, packets, statistical data, memoranda, bulletins, newsletters, notices, vouchers, lists and other materials as directed; prepares, formats, edits, proofreads and revises written materials. Attends a variety of meetings; prepare related notices, reports, presentations and agendas; record and transcribes minutes as assigned by the position; prepares and distributes minutes, updated records, statements, documents and reports to appropriate personnel. Completes special projects by compiling and analyzing; and arranging information; computing statistical information, preparing spreadsheets, documents, and report summaries. Coordinates meetings conferences and events by preparing notices and agendas, creating brochures and conference programs, arranging telecommunications on online communications, and preparing meeting materials including PowerPoint presentations; contacting trainers and speakers arranging for equipment needed to make presentations. Maintains a wide variety of manual and electronic documents files and records to provide up to-date information and/or historical reference in accordance with established administrative guidelines and legal requirements. SEE FULL JOB DESCRIPTION FOR MORE INFORMATION