Projects Office Assistant at Calexico Unified School District-Personnel Commission
Job Summary
Job Summary
Under the direction of a Principal, perform a variety of responsible project-related clerical duties to assist administrators; input a variety of information and produce a variety of correspondence, records and reports; greet the public, answer phones and provide information; maintain assigned projects budgets; maintain inventories and supplies for assigned programs.
Requirements / Qualifications
ELIGIBLE CANDIDATES NEED THE FOLLOWING EDUCATION AND EXPERIENCE: Any combination equivalent to: graduation from high school and one year of responsible clerical experience involving public contact. LICENSES AND OTHER REQUIREMENTS: Some positions in this classification may be required to speak, read or write in a designated second language. PHYSICAL DEMANDS: Dexterity of hands and fingers to operate a computer keyboard. Hearing and speaking to exchange information in person and on the telephone. Sitting or standing for extended periods of time. Seeing to read a variety of materials. Bending at the waist, kneeling or crouching to file materials.
ELIGIBILITY LIST An eligibility list will be created from this recruitment and will be good for one year or until the list is exhausted. It will be used as follows: 1. To fill the current vacancy 2. To fill future permanent vacancies which may occur during the life of the eligibility list; 3. To create a list of substitutes for the current class and other related classes. Substitutes work on an as-needed basis to fill in for absent employees. APPLICATION PROCEDURE All interested applicants need to apply online via Edjoin.org and submit the following attachments relating to the position with their online application. Incomplete applications will NOT be accepted or advance to the testing phase. Complete applications include: A photocopy of the high school diploma or equivalent should be uploaded as proof. A resume. Three letters of reference. Veterans eligible for preference points on entrance examinations need to attach a copy of their DD214. A complete application includes having attached all the documents listed in the job posting. Uploading an illegible, blank or wrong attachment is considered an incomplete application. Incomplete applications will not be accepted.
- Letter(s) of Recommendation (Three Letters of Recommendation)
- Proof of HS Graduation (A photocopy of the high school diploma or equivalent should be uploaded as proof.)
- Resume
Requirements / Qualifications
ELIGIBLE CANDIDATES NEED THE FOLLOWING EDUCATION AND EXPERIENCE: Any combination equivalent to: graduation from high school and one year of responsible clerical experience involving public contact. LICENSES AND OTHER REQUIREMENTS: Some positions in this classification may be required to speak, read or write in a designated second language. PHYSICAL DEMANDS: Dexterity of hands and fingers to operate a computer keyboard. Hearing and speaking to exchange information in person and on the telephone. Sitting or standing for extended periods of time. Seeing to read a variety of materials. Bending at the waist, kneeling or crouching to file materials.
ELIGIBILITY LIST An eligibility list will be created from this recruitment and will be good for one year or until the list is exhausted. It will be used as follows: 1. To fill the current vacancy 2. To fill future permanent vacancies which may occur during the life of the eligibility list; 3. To create a list of substitutes for the current class and other related classes. Substitutes work on an as-needed basis to fill in for absent employees. APPLICATION PROCEDURE All interested applicants need to apply online via Edjoin.org and submit the following attachments relating to the position with their online application. Incomplete applications will NOT be accepted or advance to the testing phase. Complete applications include: A photocopy of the high school diploma or equivalent should be uploaded as proof. A resume. Three letters of reference. Veterans eligible for preference points on entrance examinations need to attach a copy of their DD214. A complete application includes having attached all the documents listed in the job posting. Uploading an illegible, blank or wrong attachment is considered an incomplete application. Incomplete applications will not be accepted.
- Letter(s) of Recommendation (Three Letters of Recommendation)
- Proof of HS Graduation (A photocopy of the high school diploma or equivalent should be uploaded as proof.)
- Resume
Comments and Other Information
EXAMINATION PROCEDURE
Applications must be submitted by the deadline. The examination process will include the following:
1. Screening of applications to determine those applicants who meet the minimum requirements. Those individuals meeting the minimum requirements will move to the written exam.
2. Qualified candidates will be notified via email and invited to participate in the examination. Following is the examination information:
a. Written exam Date: TBD.- Multiple Choice Exam, weight 100%. A multiple-choice written examination to evaluate the applicant's job-related knowledge will be administered. The exam consists of different categories based on classification such as grammar, spelling, punctuation, basic math, reading comprehension, safety, and principles, and/or practices of the trade or profession. The passing score is 70%.
No candidate may be admitted to the examination without the “applicant’s” authorization email/invitation. Applicants successful in the examination will be placed on an Eligibility List good for up to one year, first by employment status followed by rank order of their examination scores plus seniority credit/veterans points where applicable.
If fewer than three eligibles are available the appointing authority may choose to appoint any of them or it may request a new examination. Merit Rule 50.200.4 (B)
SELECTION PROCEDURE
Merit Rule #50.100.2 (B)
Any permanent classified employees of the District who voluntarily resigns from his permanent position may be reinstated or reemployed by the Board of Education of the District within 39 months after his last day of paid service and without further competitive examination, to a position in his former classification as a permanent or limited-term employee in a related lowers class in which the employee formerly had permanent status.
Merit Rule #50.200.1
A. Names shall be certified for appointment from employment lists in the sequence that follows:
1. Automatic appointments to Layoff Reemployment list candidates, until exhausted;
2. Promotional eligibility list (three ranks);
3. If less than three ranks of Promotional candidates are available, the remaining rank(s) are to be obtained from the Open eligibility list.
B. In addition, the following candidates will be eligible to interview for the vacancy(s):
“Request to Transfer” requests meeting at least one of the following criteria:
1. A classification within the same range or higher in a related classification; or
2. An employee who has taken a voluntary demotion being restored to his former class or to a related lower class, within 39 months -Rule #60.200.3.
POSITION REQUIRES THE FOLLOWING KNOWLEDGE AND ABILITIES
KNOWLEDGE OF:
Basic accounting, bookkeeping and financial record-keeping practices.
Guidelines governing State and federal categorical programs.
Modern office practices, procedures and equipment.
Operation of a computer and assigned software.
Correct English usage, grammar, spelling, punctuation and vocabulary.
Interpersonal skills using tact, patience and courtesy.
Telephone techniques and etiquette.
Oral and written communication skills.
Basic math.
ABILITY TO:
Maintain accurate financial and statistical records.
Monitor and maintain inventory levels.
Monitor and reconcile assigned budgets.
Interpret, apply and explain applicable laws, codes, rules and regulations.
Answer phones and greet visitors courteously.
Understand and follow oral and written instructions.
Type at 35 words per minute from clear copy.
Communicate effectively both orally and in writing.
Establish and maintain cooperative and effective working relationships with others.
Operate a variety of office equipment including a computer and assigned software.
Plan and organize work.
Complete work with many interruptions.
Learn to administer basic first aid.
A LIST OF THE ESSENTIAL DUTIES FOR THIS CLASSIFICATION CAN BE FOUND IN THE JOB DESCRIPTION ON THE PC WEBSITE (https://www.cusdk12.org/Departments/Personnel-Commission/Job-Descriptions/index.html) OR ON EDJOIN.ORG (https://www.edjoin.org/Home/DistrictJobPosting/1305568) AND THEN CLICK ON "VIEW JOB DESCRIPTION".
Bilingual Skill(s) Stipulation:
Where a bilingual stipend has been negotiated by the CSEA/CUSD contract, the employees shall translate materials from English to Spanish and/or Spanish to English, interpret for students, parents, or staff as assigned by the position. EEO Statement We are an Equal Opportunity Employer and do not discriminate on the basis of race, religion, sex, creed, color, national origin or union status. ADA Statement We do not discriminate on the basis of disability in the admission or access to, or treatment or employment in, Company programs and activities in compliance with the Americans with Disabilities Act of 1990. Applicants who need accommodation for interviewing or testing activities should request this in advance. All employees are subject to fingerprinting (Education Code 45125) and review of arrest and conviction record, if any, prior to hiring.
Comments and Other Information
EXAMINATION PROCEDURE
Applications must be submitted by the deadline. The examination process will include the following:
1. Screening of applications to determine those applicants who meet the minimum requirements. Those individuals meeting the minimum requirements will move to the written exam.
2. Qualified candidates will be notified via email and invited to participate in the examination. Following is the examination information:
a. Written exam Date: TBD.- Multiple Choice Exam, weight 100%. A multiple-choice written examination to evaluate the applicant's job-related knowledge will be administered. The exam consists of different categories based on classification such as grammar, spelling, punctuation, basic math, reading comprehension, safety, and principles, and/or practices of the trade or profession. The passing score is 70%.
No candidate may be admitted to the examination without the “applicant’s” authorization email/invitation. Applicants successful in the examination will be placed on an Eligibility List good for up to one year, first by employment status followed by rank order of their examination scores plus seniority credit/veterans points where applicable.
If fewer than three eligibles are available the appointing authority may choose to appoint any of them or it may request a new examination. Merit Rule 50.200.4 (B)
SELECTION PROCEDURE
Merit Rule #50.100.2 (B)
Any permanent classified employees of the District who voluntarily resigns from his permanent position may be reinstated or reemployed by the Board of Education of the District within 39 months after his last day of paid service and without further competitive examination, to a position in his former classification as a permanent or limited-term employee in a related lowers class in which the employee formerly had permanent status.
Merit Rule #50.200.1
A. Names shall be certified for appointment from employment lists in the sequence that follows:
1. Automatic appointments to Layoff Reemployment list candidates, until exhausted;
2. Promotional eligibility list (three ranks);
3. If less than three ranks of Promotional candidates are available, the remaining rank(s) are to be obtained from the Open eligibility list.
B. In addition, the following candidates will be eligible to interview for the vacancy(s):
“Request to Transfer” requests meeting at least one of the following criteria:
1. A classification within the same range or higher in a related classification; or
2. An employee who has taken a voluntary demotion being restored to his former class or to a related lower class, within 39 months -Rule #60.200.3.
POSITION REQUIRES THE FOLLOWING KNOWLEDGE AND ABILITIES
KNOWLEDGE OF:
Basic accounting, bookkeeping and financial record-keeping practices.
Guidelines governing State and federal categorical programs.
Modern office practices, procedures and equipment.
Operation of a computer and assigned software.
Correct English usage, grammar, spelling, punctuation and vocabulary.
Interpersonal skills using tact, patience and courtesy.
Telephone techniques and etiquette.
Oral and written communication skills.
Basic math.
ABILITY TO:
Maintain accurate financial and statistical records.
Monitor and maintain inventory levels.
Monitor and reconcile assigned budgets.
Interpret, apply and explain applicable laws, codes, rules and regulations.
Answer phones and greet visitors courteously.
Understand and follow oral and written instructions.
Type at 35 words per minute from clear copy.
Communicate effectively both orally and in writing.
Establish and maintain cooperative and effective working relationships with others.
Operate a variety of office equipment including a computer and assigned software.
Plan and organize work.
Complete work with many interruptions.
Learn to administer basic first aid.
A LIST OF THE ESSENTIAL DUTIES FOR THIS CLASSIFICATION CAN BE FOUND IN THE JOB DESCRIPTION ON THE PC WEBSITE (https://www.cusdk12.org/Departments/Personnel-Commission/Job-Descriptions/index.html) OR ON EDJOIN.ORG (https://www.edjoin.org/Home/DistrictJobPosting/1305568) AND THEN CLICK ON "VIEW JOB DESCRIPTION".
Bilingual Skill(s) Stipulation:
Where a bilingual stipend has been negotiated by the CSEA/CUSD contract, the employees shall translate materials from English to Spanish and/or Spanish to English, interpret for students, parents, or staff as assigned by the position. EEO Statement We are an Equal Opportunity Employer and do not discriminate on the basis of race, religion, sex, creed, color, national origin or union status. ADA Statement We do not discriminate on the basis of disability in the admission or access to, or treatment or employment in, Company programs and activities in compliance with the Americans with Disabilities Act of 1990. Applicants who need accommodation for interviewing or testing activities should request this in advance. All employees are subject to fingerprinting (Education Code 45125) and review of arrest and conviction record, if any, prior to hiring.