Salinas City Elementary School District

Assistant Superintendent of Business Services

DEFINITION

The Assistant Superintendent of Business Services plans, directs, and supervises all business support services of the Salinas City Elementary School District and coordinates these services with the personnel and instructional programs and services of the District.

SUPERVISOR

The Superintendent

POSITIONS SUPERVISED

Under the direction of the Superintendent, supervises the Director of Fiscal Services, Director of Bond Projects, Facilities, and MOT and the Director of Food Services.

EXAMPLES OF DUTIES

Essential Duties:

Duties may include, but not limited to the following duties:

-      Prepares the annual operating budget in support of the District goals and objectives established by the Superintendent and Board; assists the Superintendent in the presentation and interpretation of the budget to the Board of Trustees

- Formulates and recommends to the Superintendent for approval or submission to the Board of Education; policies governing the operation and control of the Business Services Department.  

- Establishes and oversees implementation of operating objectives, within the framework of approved policy, for each of the fiscal services to ensure their effective support to the educational functions of the Salinas City Elementary School District.

-      Supervises and oversees the activities of the Transportation, Food Services, and Maintenance departments.

-      Coordination of the activities of the Business Services Department including the overseeing of insurance programs, facilities, budgeting, accounting, purchasing and financial reports.

-      Develops and issues standards, procedures and operating instructions governing the business, financial and data processing services of the Business Services Department.

-      Assists the Superintendent, as directed, in presenting the programs and needs of the Business Services Department to the board of Education and to County and State officials.

-      Evaluates, on a continuing basis, the business support services of the school system; supervises the development of long and short-range plans for the Division of Business Services and submits reports periodically to the Superintendent on accomplishments and future activities of the Business Services Department.

-      Provides leadership for a positive financial management control operation which, to the extent permitted by the Education Code and other external rules and procedures, establishes a sound basis for professional management of all income and expenditures of the District; and installs and and maintains appropriate expense reduction programs in functions and services of the Business Services department where the need is determined.

-      Directs the development of budgetary procedures, systems of budgetary review and expenditures control, and budgetary presentation methods to explain the District budget to the Superintendent of Schools, the Board of Education, and appropriate County and other government officials for approval.

-      Reviews, approves and submits to the Superintendent budgets for schools, offices divisions and departments.

-      Officially supervises the preparation and submission of all necessary financial and other reports required for reimbursement to the District of monies from appropriate Federal, State and local government agencies.

-      Directs the development and maintenance of systems and procedures, including accurate and efficient forms design and control of paperwork flow and equipment, for all functions and services of the Business Services Department.

-      Develops an effective organization structure for the Business Services Department and recommends modifications which will result in better administrative support services.

-      Compiles and furnishes vital statistics on attendance, collective bargaining proposals and other matters as requested.

-       Supervises the District’s utilization and disposition of surplus properties. Reviews and recommends action on personnel matters within the Business Services Department. Serves on the Superintendent's Cabinet.

-      Other duties as assigned.

REQUIRED QUALIFICATIONS

Education and Experience:

-       BA/BS college degree from accredited institution with a major in Public Administration, Business Administration, or related field

- Master’s degree in related fields, desired

- Three (3) years of successful district-level leadership or equivalent experience

- Five (5) years of increasingly responsible experience in business office management at a California public school district, desired

- Bilingual/Bi-literate, desired (English/Spanish)

Knowledge of:

-      General principles of leadership management, negotiations, personnel and public administration.

-      Skilled in current accounting principles and practices.

-      Mastery of school law, contract law and school district organization. Facilities, maintenance and operations, food services and transportation processes and procedures.

-      Knowledge of technologically appropriate applications of office procedures.

Ability to:

-      See for purposes of reading correspondence, documents and other printed matter.

-      To hear and understand speech at normal levels in person and/or on the telephone.

-      To communicate so others will be able to clearly understand a normal conversation in person and/or on the telephone.

-      Have physical mobility sufficient to move about the work environment.

-      Have physical stamina sufficient to sit, stand or walk for prolonged periods of time.

BOARD APPROVED ON: 2/24/2020