Secretary I at San Diego Unified School District
Job Summary
Job Summary
The Secretary I performs secretarial duties in a central or branch administrative office. There is currently one 40 hours per week, 12-month Secretary I - Bilingual (English/Spanish) position available working in our Quality Assurance Department. This opportunity is open to all interested candidates. Please note: This recruitment opportunity requires the incumbent to be Bilingual in English/Spanish. Candidates considered for positions that require bilingual skills will be invited to a Performance Test (Qualifying Only) for oral and written fluency. Bilingual positions qualify for a 5% bilingual differential.
Job Description / Essential Elements:
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SAN DIEGO CITY SCHOOLS
POSITION DESCRIPTION
TITLE: Secretary I REPORTS TO: Assigned Supervisor
DEPARTMENT: Various Departments CLASSIFICATION: Classified
FLSA: Non-Exempt SALARY GRADE: 029
OTBS
REVISED: August 6, 2001
BASIC FUNCTION:
Perform secretarial duties in a central or branch administrative office.
REPRESENTATIVE DUTIES: (Incumbents may perform any combination of the essential functions shown below. This position description is not intended to be an exhaustive list of all duties, knowledge, or abilities associated with this classification, but is intended to accurately reflect the principal job elements.)
E = Essential Functions
Act as secretary to a section administrator or supervisor or provide secretarial assistance in a major administrative office. E
May schedule appointments and meetings; may take and transcribe dictated material of average difficulty and take minutes of meetings. E
Act as office receptionist. E
Organize and maintain operational records and files. E
Compose routine correspondence and prepare reports on personnel, pupils, supplies, and equipment. E
Operate standard office equipment, specialized equipment, and microcomputer using office software to enter and extract a variety of data. E
Maintain time sheets and cards and minor financial accounts. E
May lead the work of clerical staff.
Perform related duties as assigned.
MINIMUM QUALIFICATIONS:
EDUCATION AND EXPERIENCE:
Any combination of training, experience, and/or education equivalent to one year of full-time equivalent, paid, office clerical or stenographic experience. One school year (ten full-time equivalent months) is acceptable.
Secretary I - Continued Page 2
LICENSES AND OTHER REQUIREMENTS:
Typing/keyboarding certificate at a net, corrected speed of 40 words per minute.
Possession of a valid California driver’s license and availability of private vehicle may be required for designated positions (mileage expense allowance provided).
KNOWLEDGE AND ABILITIES:
KNOWLEDGE OF:
Modern office methods and procedures and the use of standard office machines and equipment.
Correct English usage, grammar, spelling, punctuation, and vocabulary.
Reading and writing English communication skills.
ABILITY TO:
Compose routine and specialized correspondence, bulletins, and reports, using proper grammar, spelling, and punctuation.
Perform arithmetic computations.
Learn pertinent district policies and procedures rapidly.
Operate standard office equipment including microcomputers and related software applications.
Communicate effectively orally and in writing.
Establish and maintain effective working relationships with parents, staff, and the public.
Train and lead the work of others.
Plan and organize work to meet schedules and time lines.
Maintain records.
Read, apply, and explain rules, regulations, policies, and procedures.
WORKING CONDITIONS:
ENVIRONMENT:
Office setting.
PHYSICAL REQUIREMENTS:
Hearing and speaking to exchange information; seeing to read, prepare, and proofread documents; sitting or standing for extended periods of time; dexterity of hands and fingers to operate a computer keyboard and other office equipment; kneeling, bending at the waist, and reaching overhead, above the shoulders and horizontally, to retrieve and store files and supplies; lifting light objects.
DISTINGUISHING CHARACTERISTICS
Secretary I differs from the next lower class of Steno-Clerk in the variety and complexity of duties and the kind and amount of supervision received. This class differs from Secretary II in that the scope of activities is narrower, duties are less complex or specialized and typically require less coordination with others.
Note: Shorthand skill (80 words per minute), while desirable in all positions in this job class, may be required for specific positions at the option of the selecting administrator.
Revised 3.29.04—PeopleSoft
Job Code 6321
PF
Requirements / Qualifications
This opportunity is open to all interested candidates. You will be directed to an off-site application once you select CLICK HERE TO APPLY OFFSITE. There is currently one 40 hours per week, 12-month Secretary I position available working in our Low Incidence Department. Examples of typical duties are listed below: Act as secretary to a section administrator or supervisor or provide secretarial assistance in a major administrative office. May schedule appointments and meetings; may take and transcribe dictated material of average difficulty and take minutes of meetings. Act as office receptionist. Organize and maintain operational records and files. Compose routine correspondence and prepare reports on personnel, pupils, supplies, and equipment. Operate standard office equipment, specialized equipment, and microcomputer using office software to enter and extract a variety of data. Maintain time sheets and cards and minor financial accounts. May lead the work of clerical staff.
EDUCATION AND EXPERIENCE: Any combination of training, experience, and/or education equivalent to one year of full-time equivalent, paid, office clerical or stenographic experience. One school year (ten full-time equivalent months) is acceptable. LICENSES AND OTHER REQUIREMENTS: Typing/keyboarding certificate at a net corrected speed of 40 words per minute*. Possession of a valid California driver’s license and availability of private vehicle may be required for designated positions (mileage expense allowance provided). *This classification requires that incumbents be skilled in typing/keyboarding at a minimum of 40 words per minute. At this time, a typing certificate is not required and a typing test will not be given. Applicants must certify in writing that they have such skills. Demonstrated proficiency will be expected during the probationary period for the class.
Requirements / Qualifications
This opportunity is open to all interested candidates. You will be directed to an off-site application once you select CLICK HERE TO APPLY OFFSITE. There is currently one 40 hours per week, 12-month Secretary I position available working in our Low Incidence Department. Examples of typical duties are listed below: Act as secretary to a section administrator or supervisor or provide secretarial assistance in a major administrative office. May schedule appointments and meetings; may take and transcribe dictated material of average difficulty and take minutes of meetings. Act as office receptionist. Organize and maintain operational records and files. Compose routine correspondence and prepare reports on personnel, pupils, supplies, and equipment. Operate standard office equipment, specialized equipment, and microcomputer using office software to enter and extract a variety of data. Maintain time sheets and cards and minor financial accounts. May lead the work of clerical staff.
EDUCATION AND EXPERIENCE: Any combination of training, experience, and/or education equivalent to one year of full-time equivalent, paid, office clerical or stenographic experience. One school year (ten full-time equivalent months) is acceptable. LICENSES AND OTHER REQUIREMENTS: Typing/keyboarding certificate at a net corrected speed of 40 words per minute*. Possession of a valid California driver’s license and availability of private vehicle may be required for designated positions (mileage expense allowance provided). *This classification requires that incumbents be skilled in typing/keyboarding at a minimum of 40 words per minute. At this time, a typing certificate is not required and a typing test will not be given. Applicants must certify in writing that they have such skills. Demonstrated proficiency will be expected during the probationary period for the class.
Comments and Other Information
APPLICATION PROCESS:
To be eligible for consideration, interested candidates must submit the following documents:
Online employment application
Please complete the online application to include all current and previous work history and education.
Substitute Experience:
Please note that general or occasional Substitute Experience is not included when determining if a candidate has met the minimum qualifications for the position.
Individuals working in related, specific, LONG-TERM substitute assignments of substantial hours per week must specify each separate long-term assignment in their work history in order for this experience to POSSIBLY count towards meeting the minimum qualifications.
This information must include an approximate start date, end date (where applicable), specific site, job title, hours per week, and job duties performed for each long-term assignment.
Answer all supplemental questions
The supplemental questions should be answered thoroughly, clearly, and concisely as the responses provided (along with the entire application package) will be carefully reviewed to determine which candidates will move forward in the recruitment process.
Attach proof of education
Education will only be considered if acceptable documentation is attached
Photocopy of Degree or
Photocopy of OFFICIAL transcript
Additional documents
A resume may be attached, but not substituted for completing work history, education sections, or the supplemental questions of the employment application.
Additional documents, if any, may/should be attached to the online employment application.
EXAMINATION PROCESS:
Only those candidates whose application demonstrates a combined education and experience which meets the minimum requirements for this position will be considered qualified and advanced in the examination process.
All positions require qualified candidates to pass the examination process which may include one or more of the following components:
An application screening and evaluation based on the candidate's education, work history, and responses to the supplemental questions. Please note that not all qualified applicants will advance to subsequent phases of the examination process.
A multiple-choice exam specific to the position.**
**Due to ongoing social distancing requirements, at this time the multiple-choice exam and performance evaluations will be conducted remotely utilizing an online testing platform. Access to the internet and the use of a camera-ready desktop/laptop with a microphone is required to participate in these processes.
Additional Information
The San Diego Unified School District communicates information regarding the hiring process via email. Please be aware that the District is not responsible for messages blocked by your email service. In an effort to allow our emails through your personal spam filter, you can add the domain@sandi.net and domain@governmentjobs.com to your safe senders list.
The San Diego Unified School District provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, ethnicity, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, immigration status, association with a group with one or more actual or perceived characteristics or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training. The Title IX Coordinator's contact information is lryan@sandi.net, 619.725.8000 or by mail, 4100 Normal Street, San Diego, CA 92103. It is the policy of San Diego Unified School District to maintain a drug-free workplace. If needed, individuals protected by the Americans with Disabilities Act (ADA) may request an accommodation.
Comments and Other Information
APPLICATION PROCESS:
To be eligible for consideration, interested candidates must submit the following documents:
Online employment application
Please complete the online application to include all current and previous work history and education.
Substitute Experience:
Please note that general or occasional Substitute Experience is not included when determining if a candidate has met the minimum qualifications for the position.
Individuals working in related, specific, LONG-TERM substitute assignments of substantial hours per week must specify each separate long-term assignment in their work history in order for this experience to POSSIBLY count towards meeting the minimum qualifications.
This information must include an approximate start date, end date (where applicable), specific site, job title, hours per week, and job duties performed for each long-term assignment.
Answer all supplemental questions
The supplemental questions should be answered thoroughly, clearly, and concisely as the responses provided (along with the entire application package) will be carefully reviewed to determine which candidates will move forward in the recruitment process.
Attach proof of education
Education will only be considered if acceptable documentation is attached
Photocopy of Degree or
Photocopy of OFFICIAL transcript
Additional documents
A resume may be attached, but not substituted for completing work history, education sections, or the supplemental questions of the employment application.
Additional documents, if any, may/should be attached to the online employment application.
EXAMINATION PROCESS:
Only those candidates whose application demonstrates a combined education and experience which meets the minimum requirements for this position will be considered qualified and advanced in the examination process.
All positions require qualified candidates to pass the examination process which may include one or more of the following components:
An application screening and evaluation based on the candidate's education, work history, and responses to the supplemental questions. Please note that not all qualified applicants will advance to subsequent phases of the examination process.
A multiple-choice exam specific to the position.**
**Due to ongoing social distancing requirements, at this time the multiple-choice exam and performance evaluations will be conducted remotely utilizing an online testing platform. Access to the internet and the use of a camera-ready desktop/laptop with a microphone is required to participate in these processes.
Additional Information
The San Diego Unified School District communicates information regarding the hiring process via email. Please be aware that the District is not responsible for messages blocked by your email service. In an effort to allow our emails through your personal spam filter, you can add the domain@sandi.net and domain@governmentjobs.com to your safe senders list.
The San Diego Unified School District provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, ethnicity, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, immigration status, association with a group with one or more actual or perceived characteristics or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training. The Title IX Coordinator's contact information is lryan@sandi.net, 619.725.8000 or by mail, 4100 Normal Street, San Diego, CA 92103. It is the policy of San Diego Unified School District to maintain a drug-free workplace. If needed, individuals protected by the Americans with Disabilities Act (ADA) may request an accommodation.
Application Deadline
9/14/2022 11:59 PM Pacific
Date Posted
9/10/2022
Contact
SDUSD Employment Office Human Resources
619-725-8089
619-725-8089
Number of Openings
1
Salary
Add'l Salary Info
$19.26 - $23.41 Hourly
Length of Work Year
12 months
Employment Type
Full Time