ADMINISTRATIVE SECRETARY II - TRANSPORTATION at Mt. Diablo Unified
Job Description / Essential Elements:
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CLASS TITLE: ADMINISTRATIVE SECRETARY II
DEFINITION: Under direction of a district administrator, performs complex high-level
secretarial and clerical support requiring initiative and independent judgment in
accordance with established procedures, and performs related work as required.
EXAMPLES OF DUTIES:
- Acts as an office manager and secretary to a cabinet-level administrator or a district official in a major administrative office
- May be required to attend, and take and transcribe minutes of administrative meetings
- Composes, edits and prepares correspondence, reports and other documents
- May perform administrative duties on special projects
- Receives the public and assures resolution of problems, complaints and other specific issues
- Arranges and schedules appointments, meetings, trainings, inservices, workshops, conferences and other events
- Compiles and prepares data for complex statistical or confidential reports
- Assists in budget preparation, allocation, recordkeeping, monitoring and control
- Explains administrative policies and procedures to the staff and public
- May assist with the issuance, monitoring and all customer service and interactions related to Cal Cards
- May assist with the oversight of the Uniform Public Construction Cost Accounting Procedures and other legal processes and procedures, as well as the maintenance, preparation and submittal of reports and recordkeeping
- Organizes and maintains operational records and files
- Screens and routes mail
- Operates standard office equipment, including computers and related software and provides training and support to others when necessary
- Supervises secretarial and clerical functions of the department
- Attends job-related meetings and training as required
- Performs additional duties as directed by the Superintendent or designee
DESIRABLE QUALIFICATIONS:
Training and Experience: A combination of training and experience equivalent to increasingly responsible experience in performing high-level clerical or office management duties, including progressively responsible secretarial duties.
Knowledge of:
- Office management, secretarial procedure and practices
- English grammar, punctuation and spelling
- The principles and practices of bookkeeping
- Policies, laws and regulative procedures
- District organization and operations
- Computer operation and related software use
Skill in:
- Working independently
- Handling confidential material with discretion
- Establishing and maintaining effective working relationships
- Taking notes and minutes quickly and accurately
Ability to:
Operate a computer and related software
Licenses and Certificates:
A valid California driver’s license
Sample Physical Abilities
Hear and speak to make presentations and exchange information in person and on the telephone; communicate so others will be able to clearly understand normal conversation; dexterity of hands and fingers to operate a computer keyboard and manipulate paper; see to read, prepare documents and reports and to observe other personnel; sit or stand for extended periods of time; work at a desk, conference table, or in meetings in various configurations; hear and understand speech at normal levels; kneel, bend at the waist, reach overhead, above the shoulders, and horizontally; lift objects weighing up to 25 pounds.
CST, Salary Range: 507
MT. DIABLO UNIFIED SCHOOL DISTRICT
Approved by Board of Education: June 15, 2010
Requirements / Qualifications
---------------------------------------------------------------------- POSITION: Under direction of a district administrator, performs high level secretarial and clerical support requiring initiative and independent judgment in accordance with established procedures; and performs related work as required. ------------------------------------------------------------------------ Please see Job Description ------------------------------------------------------------------------ EXAMINATION INFORMATION: Location : Willow Creek Center, 1026 Mohr Lane, Concord; Computer Lab Date : TBD Time : 9 a.m. (Approximate test time is 2.5 hours); no admittance once testing begins ** PLEASE ATTEND TESTING AT ABOVE STATED DATE AND TIME. YOU WILL NOT RECEIVE WRITTEN ** ----------------------------------------------------------------- SELECTION PROCEDURE: All applicants are required to take and pass the written examination scheduled above. Areas covered on the examination are math, grammar, spelling, filing, name and number checking, interpersonal skills, composition of a WORD memo or letter, and a WORD table and timed typing. Typing certificate for 35 net wpm, within the past six months, will be accepted or applicants may take timed typing test at exam. If submitting a certificate, it must be submitted with application, by final filing date (online typing certificates will not be accepted). Computers will be used for typing exercises. Calculators may be used on the examination but will not be provided. -------------------------------------------------------------------
All of the following documents are required for this position. • Letter of introduction (stating the position to which you are applying and your skills and qualifications) • Letter(s) of Recommendation (Two letters, less than one year old) • Resume ( One to two pages in length, recently updated)
- Letter of Introduction
- Letter(s) of Reference
- Resume
Requirements / Qualifications
---------------------------------------------------------------------- POSITION: Under direction of a district administrator, performs high level secretarial and clerical support requiring initiative and independent judgment in accordance with established procedures; and performs related work as required. ------------------------------------------------------------------------ Please see Job Description ------------------------------------------------------------------------ EXAMINATION INFORMATION: Location : Willow Creek Center, 1026 Mohr Lane, Concord; Computer Lab Date : TBD Time : 9 a.m. (Approximate test time is 2.5 hours); no admittance once testing begins ** PLEASE ATTEND TESTING AT ABOVE STATED DATE AND TIME. YOU WILL NOT RECEIVE WRITTEN ** ----------------------------------------------------------------- SELECTION PROCEDURE: All applicants are required to take and pass the written examination scheduled above. Areas covered on the examination are math, grammar, spelling, filing, name and number checking, interpersonal skills, composition of a WORD memo or letter, and a WORD table and timed typing. Typing certificate for 35 net wpm, within the past six months, will be accepted or applicants may take timed typing test at exam. If submitting a certificate, it must be submitted with application, by final filing date (online typing certificates will not be accepted). Computers will be used for typing exercises. Calculators may be used on the examination but will not be provided. -------------------------------------------------------------------
All of the following documents are required for this position. • Letter of introduction (stating the position to which you are applying and your skills and qualifications) • Letter(s) of Recommendation (Two letters, less than one year old) • Resume ( One to two pages in length, recently updated)
- Letter of Introduction
- Letter(s) of Reference
- Resume
Comments and Other Information
REQUIREMENTS: All applicants must possess the knowledge and skill required for successful job performance as follows:
TRAINING & EXPERIENCE:
• Two years responsible office experience
• Or an equivalent combination of training and experience
KNOWLEDGE OF:
• Office practices, procedures, machines and equipment
• Basic accounting procedures
• Supervisory principles and techniques
• District organization, policy and operations
SKILL IN:
• Preparing legal documents from general instructions
• Composing letters or memorandums, preparing reports and establishing records and filing systems
• Working independently without specific instructions
• Establishing effective relationships with other employees and the public
• Operating a microcomputer
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NOTICE: Following successful testing, a competitive screening process will be used to determine who will be invited to the interview. The following will be taken into consideration as part of the screening process; test results, application, resume, and letters of recommendation/ reference. Applicants will be notified of interview date and time. Prior to employment, candidate will be fingerprinted by Mt. Diablo Unified School District. Costs incurred are the responsibility of the prospective employee.
NONDISCRIMINATION: The Mt. Diablo Unified School District prohibits discrimination, harassment, intimidation, and bullying based on actual or perceived ancestry, age, color, disability, gender, gender identify, gender expression, nationality, race or ethnicity, religion, sex, sexual orientation, actual or potential parental, family, marital status, or association with a person or a group with one or more of these actual or perceived characteristics. Questions, concerns or complaints regarding compliance with Title IX student issues, please contact the Title IX Compliance Officer, Michael A. Jimenez, Assistant Superintendent High School, at 1936 Carlotta Drive, Concord, CA 94519, by phone (925) 682-8000, or email at jimenezma@mdusd.org. Questions, concerns or complaints regarding compliance with Title IX employee issues, please contact the Executive Director of Human Resources, Lisa Murphy Oates, at 1936 Carlotta Drive, Concord, CA 94519, by phone (925) 682-8000, or email at murphyoatesl@mdusd.org. Questions, concerns or complaints regarding harassment, discrimination, intimidation and bullying, please contact the Equity Compliance Officer, Jennifer Sachs, Executive Director of Instructional Support, at 1936 Carlotta Drive, Concord, CA 94519, by phone (925) 682-8000, or email at sachsj@mdusd.org.
Comments and Other Information
REQUIREMENTS: All applicants must possess the knowledge and skill required for successful job performance as follows:
TRAINING & EXPERIENCE:
• Two years responsible office experience
• Or an equivalent combination of training and experience
KNOWLEDGE OF:
• Office practices, procedures, machines and equipment
• Basic accounting procedures
• Supervisory principles and techniques
• District organization, policy and operations
SKILL IN:
• Preparing legal documents from general instructions
• Composing letters or memorandums, preparing reports and establishing records and filing systems
• Working independently without specific instructions
• Establishing effective relationships with other employees and the public
• Operating a microcomputer
-------------------------------------------------------------------
NOTICE: Following successful testing, a competitive screening process will be used to determine who will be invited to the interview. The following will be taken into consideration as part of the screening process; test results, application, resume, and letters of recommendation/ reference. Applicants will be notified of interview date and time. Prior to employment, candidate will be fingerprinted by Mt. Diablo Unified School District. Costs incurred are the responsibility of the prospective employee.
NONDISCRIMINATION: The Mt. Diablo Unified School District prohibits discrimination, harassment, intimidation, and bullying based on actual or perceived ancestry, age, color, disability, gender, gender identify, gender expression, nationality, race or ethnicity, religion, sex, sexual orientation, actual or potential parental, family, marital status, or association with a person or a group with one or more of these actual or perceived characteristics. Questions, concerns or complaints regarding compliance with Title IX student issues, please contact the Title IX Compliance Officer, Michael A. Jimenez, Assistant Superintendent High School, at 1936 Carlotta Drive, Concord, CA 94519, by phone (925) 682-8000, or email at jimenezma@mdusd.org. Questions, concerns or complaints regarding compliance with Title IX employee issues, please contact the Executive Director of Human Resources, Lisa Murphy Oates, at 1936 Carlotta Drive, Concord, CA 94519, by phone (925) 682-8000, or email at murphyoatesl@mdusd.org. Questions, concerns or complaints regarding harassment, discrimination, intimidation and bullying, please contact the Equity Compliance Officer, Jennifer Sachs, Executive Director of Instructional Support, at 1936 Carlotta Drive, Concord, CA 94519, by phone (925) 682-8000, or email at sachsj@mdusd.org.
Application Deadline
5/14/2020 4:30 PM Pacific
Date Posted
5/12/2020
Contact
Sunitha Rakesh
925-682-8000 4150
925-682-8000 4150
Number of Openings
1
Salary
Add'l Salary Info
$21.64/hr - $27.62/hr
Length of Work Year
8 hrs/day; 40 hrs/week; 12 months/year
Employment Type
Full Time
Location
Transportation; M&O
Supervisor
Bert Balba, Director of Transportation
Exam Date
TBD @ Willow Creek
Time
9:00 AM