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Registrar / Administrative Support at Sacred Heart Schools, Atherton

Application Deadline

6/29/2020 11:55 PM Pacific

Date Posted
4/29/2020
Contact
Number of Openings
1
Salary
Add'l Salary Info
DOE
Length of Work Year
12 Months
Employment Type
Full Time

About the Employer

Sacred Heart Schools, Atherton (SHS) is rooted in a strong and deep history. Founded in 1898 by the Society of the Sacred Heart, an international congregation of Catholic women religious, it is a Roman Catholic, independent, coeducational school dedicated to the educational philosophy expressed in the Goals and Criteria of Sacred Heart Schools. Located on a beautiful 64-acre campus in the San Francisco Bay Area, SHS is one of 24 schools in the U.S. and Canada Network of Sacred Heart Schools and is affiliated with a network of over 200 Sacred Heart schools worldwide. SHS is made up of two divisions: Preschool through Middle Schools (P-eighth grade) and Preparatory (grades nine through twelve). Today, SHS is a vibrant, thriving, and dynamic institution, committed to educational excellence and the teachings of a Christ as expressed in forgiveness, compassion, respect and generosity. From preschool through high school, our world-class, diverse faculty and staff guide students of all faiths to become thoughtful and caring young adults through a rigorous curriculum and mission-driven programs, the development of active leadership skills, and emphasis on personal integrity. These are the hallmarks of the SHS experience, and the core of our Sacred Heart spirit.

Job Summary

Job Summary

Sacred Heart Schools, Atherton (SHS) is rooted in a strong and deep history. Founded in 1898 by the Society of the Sacred Heart, an international congregation of Catholic women religious, it is a Roman Catholic, independent, coeducational school dedicated to the educational philosophy expressed in the <b>Goals and Criteria</b> of Sacred Heart Schools. SHS is made up of three divisions: Preschool & Kindergarten, Lower & Middle Schools (grades first through eighth) and Preparatory (grades nine through 12). Located on a beautiful 64-acre campus in the San Francisco Bay Area, SHS is one of 24 schools in the U.S. and Canada Network of Sacred Heart Schools and is affiliated with a network of over 200 Sacred Heart schools worldwide. The schools mission is to educate the whole child to be a leader who loves God and serves others. For more information about the schools, please visit our website: https://www.shschools.org/about/overview

Requirements / Qualifications

The role of Registrar/Administrative Support at Sacred Heart Schools, Atherton (SHS) is an exceptional opportunity to expand your career as a valued and respected staff member of one of the Bay Area's premier independent Catholic schools. This full-time position enjoys a 12-month schedule of duties effective July 1, 2020.

Essential Duties include but are not limited to:
  • Responsible for all aspects of various complex clerical and statistical record-keeping duties related to the enrollment, transfer and withdrawal of students according to established policies including but not limited to:
  • Creating semester/trimester report cards; prints and copies for CUM files;
  • Meeting with parents and students to complete registration/withdrawal paperwork; providing transcripts upon request;
  • Prepare and maintain permanent records, transcript files on enrolled and incoming students and process and forward transcripts.
  • Request and record transcripts from other schools for new students; provide necessary documentation for students applying to other schools. Answer inquiries from other schools regarding student information contained in student record file;
  • Responsible for the specific applicable rules, laws and policies and apply the related to student record keeping;
  • Creates conference schedules, reports for Admin and conference locations using PCTFast multiple times per year for Lower and Middle School(s);
  • Create, support and send bulk mailers throughout the year and assist with attendance and office work flow;
  • Perform complex clerical tasks involving independent judgment and requiring speed and accuracy;
  • Design and create the schedule(s) backbone within Blackbaud;
  • Create and run queries, reports, and exports from the database, including attendance, grades, transcripts, etc.;
  • Tracks and posts student attendance records in Financial Edge.

    • Required knowledge, skills, abilities and experience include but are not limited to:
  • High school diploma or GED and a minimum of 5 years of experience in a similar position; BA degree preferred;
  • Ability to apply common sense understanding and to carry out instructions, furnished in written or oral form;
  • Excellent letter and report writing, English usage, spelling, grammar and punctuation;
  • Ability to ascertain which people may need immediate assistance and to act accordingly;
  • Must demonstrate a calm demeanor and peaceful confidence under pressure and in high-stress situations;
  • Must demonstrate complete competency with MS Word, Excel, Blackbaud EE, PowerPoint and internet functions.

    • Requirements / Qualifications

    The role of Registrar/Administrative Support at Sacred Heart Schools, Atherton (SHS) is an exceptional opportunity to expand your career as a valued and respected staff member of one of the Bay Area's premier independent Catholic schools. This full-time position enjoys a 12-month schedule of duties effective July 1, 2020.

    Essential Duties include but are not limited to:
  • Responsible for all aspects of various complex clerical and statistical record-keeping duties related to the enrollment, transfer and withdrawal of students according to established policies including but not limited to:
  • Creating semester/trimester report cards; prints and copies for CUM files;
  • Meeting with parents and students to complete registration/withdrawal paperwork; providing transcripts upon request;
  • Prepare and maintain permanent records, transcript files on enrolled and incoming students and process and forward transcripts.
  • Request and record transcripts from other schools for new students; provide necessary documentation for students applying to other schools. Answer inquiries from other schools regarding student information contained in student record file;
  • Responsible for the specific applicable rules, laws and policies and apply the related to student record keeping;
  • Creates conference schedules, reports for Admin and conference locations using PCTFast multiple times per year for Lower and Middle School(s);
  • Create, support and send bulk mailers throughout the year and assist with attendance and office work flow;
  • Perform complex clerical tasks involving independent judgment and requiring speed and accuracy;
  • Design and create the schedule(s) backbone within Blackbaud;
  • Create and run queries, reports, and exports from the database, including attendance, grades, transcripts, etc.;
  • Tracks and posts student attendance records in Financial Edge.

    • Required knowledge, skills, abilities and experience include but are not limited to:
  • High school diploma or GED and a minimum of 5 years of experience in a similar position; BA degree preferred;
  • Ability to apply common sense understanding and to carry out instructions, furnished in written or oral form;
  • Excellent letter and report writing, English usage, spelling, grammar and punctuation;
  • Ability to ascertain which people may need immediate assistance and to act accordingly;
  • Must demonstrate a calm demeanor and peaceful confidence under pressure and in high-stress situations;
  • Must demonstrate complete competency with MS Word, Excel, Blackbaud EE, PowerPoint and internet functions.

    • Comments and Other Information

    To Apply:Online: send resume and cover letter to hr@shschools.org; please indicate P-8 Registrar 2020 in the subject line.
    We apologize that we are not able to respond to email or phone requests for additional information. You may also mail your resume and cover letter to: Via Mail: Sacred Heart Schools 150 Valparaiso Avenue Atherton, CA 94027 Attention Human Resources: P-8 Registrar 2020
    Sacred Heart Schools, Atherton believes that each individual is entitled to equal employment opportunity without regard to race, color, age, disability, national origin, gender, sexual orientation, marital status, ancestry, genetic information, citizenship, veteran status, or any other class protected under federal, state or local laws. As a faith-based institution, we reserve the right to use religion as a criterion in hiring decisions, as permitted by law, as it relates to performing essential job duties.

    Comments and Other Information


    To Apply:Online: send resume and cover letter to hr@shschools.org; please indicate P-8 Registrar 2020 in the subject line.
    We apologize that we are not able to respond to email or phone requests for additional information. You may also mail your resume and cover letter to: Via Mail: Sacred Heart Schools 150 Valparaiso Avenue Atherton, CA 94027 Attention Human Resources: P-8 Registrar 2020
    Sacred Heart Schools, Atherton believes that each individual is entitled to equal employment opportunity without regard to race, color, age, disability, national origin, gender, sexual orientation, marital status, ancestry, genetic information, citizenship, veteran status, or any other class protected under federal, state or local laws. As a faith-based institution, we reserve the right to use religion as a criterion in hiring decisions, as permitted by law, as it relates to performing essential job duties.

    Application Deadline

    6/29/2020 11:55 PM Pacific

    Date Posted

    4/29/2020

    Contact

    Number of Openings

    1

    Salary

    Add'l Salary Info

    DOE

    Length of Work Year

    12 Months

    Employment Type

    Full Time