Position Description

The School Secretary, under general supervision, performs a wide variety of complex and responsible clerical and secretarial work by assisting the site administrator with administrative details, and provides public relations and communications services for the school.

Education/Experience

High school diploma or equivalent combination of education and experience.  Two years of increasingly responsible and varied experience in general office/secretarial positions preferably in a school setting.

Skills/Abilities

• Deals effectively with a wide variety of individuals and situations requiring tact, judgement and poise
• Works under conditions which include interruptions and specific timelines
• Maintains confidentiality of student, staff and family information
• Carries out assigned work through completion with minimal supervision; work on several tasks simultaneously
• Types at a speed of not less than 50 wpm
• Understands and follows verbal and written instructions
• Works effectively with children
• Demonstrates proficiency using updated software programs and office-related technology
• Maintains a standard Red Cross First Aid Certificate
• Maintains cooperative working relationships
• Complies with the physical/mental demans as described in the ADA profile

Knowledge

• Of correct English usage, vocabulary, spelling, grammar, punctuation and basic mathematics
• Of current office practices, methods and procedures
• Of proper telephone and voice mail procedures and etiquette
• Of word processing/graphics software, database, spreadsheets and school attendance software

Examples of Duties & Responsibilities

• Serves as receptionist, dealing with the public both by personal contact and by telephone
• Schedules appointments and meetings for the site administrator
• Plans and performs a variety of clerical and secretarial tasks, including receiving and screening telephone calls
• Assumes responsibility in the school office for public relations
• Composes letters and memoranda with minimal instruction
• Maintains records of Independent Home Study contracts
• Inputs student data on computer system and maintains database
• Maintains enrollment and transfer of student records
• Schedules new students
• Compiles monthly attendance records of staff
• Coordinates substitute personnel

• Coordinates distribution of school keys

• Compiles, duplicates, assembles, and distributes various monthly and annual reports and documents
• Maintains Student Body and petty cash accounts
• Keeps accurate records of supply budgets, field trip expenses, conference budgets, and fire drills
• Maintains personal information, student files, Special Education files, and cumulative records
• Keeps files updated, compiles and forwards supply requisitions, equipment for repair, vandalism reports, work orders and emergency preparation information
• Maintains supply room, orders and issues supplies as needed
• Completes accident reports and forwards them to the proper offices
• Assists injured and ill students and calls nurse and/or parent as needed.  Prepares reports/logs as needed in connection with injuries or illnesses
• Delegates work to students and volunteers working in the school office
• Keeps school calendar of events and makes reservations for various groups using school classrooms
• Distributes daily mail
• Checks office equipment for proper operation
• Assists in production of school newsletter
• Performs other related duties as assigned

ADA Profile

Ability to stand and walk for extended periods of time; ability to sit, bend, kneel, perform grasping and handling motions and torso rotations on a continuous basis, lift, carry or move up to 25 lbs., ability to reach in all directions; adequate sight or corrected vision to read printed directions or instructions; hear and speak to communicate with co-workers, students and the public; dexterity of the hands and fingers to operate a computer keyboard and other office equipment.

Supervised by:     Site Administrator

Evaluated by:       Site Administrator