PRIMARY FUNCTIONS:    Under the general supervision of the district administration, performs a variety of administrative, technical, specialized and complex clerical duties in the administration of personnel services for certificated employees; communicates with staff members and others to provide information regarding personnel policies, procedures, regulations and employment opportunities; assists in the preparation of confidential information relative to collective bargaining, negotiations, and grievance proceedings.

DIRECTLY RESPONSIBLE TO:   Director, Human Resources

IMMEDIATE SUBORDINATES:   Assigned clerical personnel

TYPICAL DUTIES AND RESPONSIBILITIES:

• Performs a wide variety of specialized and responsible certificated human resources functions related to recruitment, selection, credentials maintenance, status changes and separation; provides information and assistance in person or on the telephone to District staff and the public regarding human resources matters and personnel regulations, policies and procedures.
• Verifies teachers and other certificated employees have proper credentials recorded with the County Office of Education; provides information on credential requirements to administrators, teachers, substitutes and applicants; notifies certificated staff of credential expiration dates and provides information on renewal requirements; maintains current information on credential requirements; monitors teacher assignments at all school sites to ensure proper credentials are held for the subjects being taught; assists and provides input to management on the identification of strategies to decide employee assignments based on credentials.
• Provides assistance and detailed information in person and on the telephone regarding certificated employment opportunities, salaries and related matters to District staff, applicants and the public; processes requests to fill for staffing purposes; serves as District liaison for employment with RIMS; works collaboratively with IHE Universities and Colleges,  and County Superintendent of Schools Credentials Office.
• Evaluates and processes credential applications to the Commission on Teacher Credentialing; evaluates transcripts, employment history and personal data on credential applications to determine if applicants meet state requirements for various credentials; reviews and files credential applications.
• Researches, implements and provides interpretation of District, county and state codes, policies and procedures regarding teacher credentials.
• Creates spreadsheets and tracks FTE counts to establish accountability; monitors and reviews certificated employee assignments and credential status, including contract status, leave of absences, FMLA, seniority, longevity, CBEDS, mid-year increments and salary; researches and develops statistical information based on FTE information for reporting purposes; assists management in analyzing contract status based on Education Code and teacher s.
• Monitors and advises administrators on the implementation of No Child Left Behind (NCLB) legislation; meets with site principals to ensure adherence to guidelines; maintains updated materials and correspondence from the California Commission on Teacher Credentialing and California Department of Education to determine certificated teacher compliance; tracks certificated personnel for NCLB compliance and notifies teachers of missing requirements; assists management in identifying strategies for employee assignments based on credential status.
• Meets with certificated staff, administrators, and District management to discuss complaints and resolution; consults with District legal counsel on personnel issues.
• Assists and advises school site administrators on certificated personnel matters, including credential requirements, renewals, assignments, employment status and NCLB requirements.
• Maintains a variety of records and files regarding certificated personnel; researches and prepares related reports; reviews and implements board actions and reports as they relate to certificated personnel; prepares various types of correspondence.
• Inputs and maintains personnel data concerning certificated personnel in the County’s system.
• Serves as primary clerical support to Director, Human Resources.
• Performs other duties as assigned.

KNOWLEDGE OF:  California credentialing requirements; practices and procedures related to certificated personnel; district personnel policies, procedures, rules and regulations; operations, policies, and objectives related to personnel activities; applicable sections of California State Codes and other laws regarding assigned personnel activities; principles, practices, methods and terminology used in personnel administration; modern office practices, procedures, and equipment; record-keeping techniques; computer operations and software applications; correct English usage, grammar, spelling, punctuation, and vocabulary; interpersonal skills using tact, patience and courtesy; principles of basic math.

ABILITY TO:  Type accurately at a speed of 50 words per minute (adjusted for errors); perform complex and difficult clerical duties in support of the personnel function; learn and apply rules, regulations, policies and procedures related to certificated personnel; provide technical information and assistance to others regarding employment policies and personnel transactions; communicate effectively both orally and in writing; work cooperatively with others; maintain records and prepare reports; maintain current knowledge of technological advances in the field; work confidentially with discretion; work independently with little direction; plan and organize work.

EDUCATION/EXPERIENCE:  Any combination equivalent to graduation from high school and five years of increasingly responsible clerical or secretarial experience.  Experience with California credentialing practices desirable.