EXECUTIVE ASSISTANT - Open Competitive at Vista Unified School District
Job Description / Essential Elements:
Print
EXECUTIVE ASSISTANT
Under the direction of the Superintendent, perform administrative and secretarial detail; perform highly complex and responsible secretarial work; interpret District policies and regulations. REPRESENTATIVE DUTIES: Act as confidential secretary to the Superintendent; coordinate secretarial work required in the preparation of Board agenda and materials; attend and take Board meeting minutes. Attend to administrative details on special matters assigned by the Superintendent; work with other departments; coordinate specific activities; receive telephone calls and visitors. Obtain, interpret and provide information to public/staff concerning office functions, district policies and procedures; schedule appointments/meetings, travel arrangements. Compose correspondence, statistical reports; establish and maintain confidential/complex files; receive, route and respond to mail; order office supplies/equipment. Perform related duties as assigned. KNOWLEDGE AND ABILITIES: KNOWLEDGE OF: Modern office practices, procedures and equipment. Correct English usage and grammar. Interpersonal skills using tact, patience and courtesy. Oral and written communication skills; telephone techniques and etiquette. Functions and secretarial operations of an administrative office. District policies, rules and regulations. ABILITY TO: Perform highly complex, secretarial duties to assist the Superintendent. Type, file and maintain records and reports. Learn and apply laws, rules, regulations relating to the District. Analyze situations and determine appropriate course of action. Operate a variety of office equipment. Communicate effectively both orally and in writing. Establish and maintain effective working relationships. Type at 60 words net per minute from clear copy. LICENSES AND OTHER REQUIREMENTS: Valid California Driver's License; Typing Certificate. WORKING CONDITIONS:
Take dictation at an acceptable rate of speed.
EDUCATION AND EXPERIENCE:
Any combination equivalent to: graduation from high school and four years of responsible secretarial experience and two years of college coursework in a related field. One year as a secretary in a school environment is highly desirable.
District office conditions.
BASIC FUNCTION:
Requirements / Qualifications
Requirements / Qualifications
Do you have a Vision? We Do! Our Vision is to be "THE" Model of Educational Excellence. Do you want to be part of a team that inspires students to reach beyond the text book in innovative and technological ways? If you would like to work where a culture of Trust, Respect and Collaboration are a part of the daily work environment then you have found it! This position is the direct support to the Superintendent. To learn more, please continue reading about this posted opportunity. Incumbent, under the direction of the Superintendent, will perform administrative and secretarial detail; perform highly complex and responsible secretarial work; interpret District policies and regulations; along with having intense public contact. EDUCATION/EXPERIENCE: A typical qualifying background would include any combination equivalent to: graduation from high school and four (4) years of responsible secretarial experience and two (2) years of college coursework in a related field. One (1) year as a secretary in a school environment is highly desirable and type/keyboard at an acceptable rate of speed and accuracy.
OPEN COMPETITIVE TESTING – Open to employees of the District and the public. The process will include an evaluation and rating of application materials submitted along with the successful completion of written/performance examination to evaluate the applicant’s skill, training and experience. A LIMITED number of candidates, demonstrating the STRONGEST qualifications, will be invited to appear before an interview panel. Candidates who successfully pass the examination process will be placed on an unranked eligibility list. Candidates on the eligibility list will be invited for a final interview with the superintendent. Applicants hired to a position in this classification shall not attain permanent status per California Education Code 45272. The EdJoin system will time-out after a 20 minute period of perceived inactivity. Your responses to the supplemental questions are limited to 5,000 characters. A completed on-line application is required of all applicants to be considered for this opening. Once you have submitted your application, please check your email because EdJoin will send you an email verifying that your application has been submitted correctly. If you do not receive an EdJoin email, check your spam/junk mailbox. In the event that you do not receive an email, you will need to apply again. All applicants will be notified by email regarding their selection status. Please be sure to check your email as to the next step in the recruitment process since this is the only form of communication that you will receive.
- Letter of Introduction
- Resume
Do you have a Vision? We Do! Our Vision is to be "THE" Model of Educational Excellence. Do you want to be part of a team that inspires students to reach beyond the text book in innovative and technological ways? If you would like to work where a culture of Trust, Respect and Collaboration are a part of the daily work environment then you have found it! This position is the direct support to the Superintendent. To learn more, please continue reading about this posted opportunity. Incumbent, under the direction of the Superintendent, will perform administrative and secretarial detail; perform highly complex and responsible secretarial work; interpret District policies and regulations; along with having intense public contact. EDUCATION/EXPERIENCE: A typical qualifying background would include any combination equivalent to: graduation from high school and four (4) years of responsible secretarial experience and two (2) years of college coursework in a related field. One (1) year as a secretary in a school environment is highly desirable and type/keyboard at an acceptable rate of speed and accuracy.
OPEN COMPETITIVE TESTING – Open to employees of the District and the public. The process will include an evaluation and rating of application materials submitted along with the successful completion of written/performance examination to evaluate the applicant’s skill, training and experience. A LIMITED number of candidates, demonstrating the STRONGEST qualifications, will be invited to appear before an interview panel. Candidates who successfully pass the examination process will be placed on an unranked eligibility list. Candidates on the eligibility list will be invited for a final interview with the superintendent. Applicants hired to a position in this classification shall not attain permanent status per California Education Code 45272. The EdJoin system will time-out after a 20 minute period of perceived inactivity. Your responses to the supplemental questions are limited to 5,000 characters. A completed on-line application is required of all applicants to be considered for this opening. Once you have submitted your application, please check your email because EdJoin will send you an email verifying that your application has been submitted correctly. If you do not receive an EdJoin email, check your spam/junk mailbox. In the event that you do not receive an email, you will need to apply again. All applicants will be notified by email regarding their selection status. Please be sure to check your email as to the next step in the recruitment process since this is the only form of communication that you will receive.
- Letter of Introduction
- Resume
Comments and Other Information
Vista Unified School District is committed to providing equal opportunity for all individuals in district programs and activities. Vista Unified School District programs, activities, and practices shall be free from unlawful discrimination, including discrimination against an individual or group based on: race, color, ancestry, nationality, national origin, immigration status, ethnic group identification, ethnicity, age, religion, marital status, pregnancy, parental status, physical or mental disability, sex, sexual orientation, gender, gender identity, gender expression, or genetic information; a perception of one or more of such characteristics; or association with a person or group with one or more of these actual or perceived characteristics.
If you are having difficulty in completing your on-line application, please call 888-900-8945 for assistance.
SPECIAL INFORMATION: Offers of employment are contingent upon successful completion of a drug test, TB test, fingerprinting and may include a physical exam. The physical and drug screen are paid for by the District. The fingerprint cost is $23.00 and is paid for by the candidate.
Comments and Other Information
Vista Unified School District is committed to providing equal opportunity for all individuals in district programs and activities. Vista Unified School District programs, activities, and practices shall be free from unlawful discrimination, including discrimination against an individual or group based on: race, color, ancestry, nationality, national origin, immigration status, ethnic group identification, ethnicity, age, religion, marital status, pregnancy, parental status, physical or mental disability, sex, sexual orientation, gender, gender identity, gender expression, or genetic information; a perception of one or more of such characteristics; or association with a person or group with one or more of these actual or perceived characteristics.
If you are having difficulty in completing your on-line application, please call 888-900-8945 for assistance.
SPECIAL INFORMATION: Offers of employment are contingent upon successful completion of a drug test, TB test, fingerprinting and may include a physical exam. The physical and drug screen are paid for by the District. The fingerprint cost is $23.00 and is paid for by the candidate.