Regional Assistant - Front Desk (Escondido) at Element Education: Community Montessori & Dimensions Collaborative Charter Schools (San Diego County)
Job Description / Essential Elements:
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Administrative Specialist - Operations
The Administrative Specialist - Operations position is a classified, non-exempt position with Community Montessori School which is operated by Element Education. This position reports to the Regional Manager and Operations Manager and is primarily responsible for management of the learning center.
Essential Functions
Support Student Learning
- Ensure high expectations for each student’s individual academic and social growth
- Have knowledge of every student that attends the learning center
- Prepare for meetings, public events, parent workshops, and informational meetings
- Create flyers, letters, spreadsheets, etc.
- Maintain filing systems and office organization; Maintain inventory of supplies, order supplies, and make copies
- Assist with classroom and playground management and supervision
- Attend to ill/injured students; call parents and complete necessary paperwork
- Assist Educational Facilitators and parents with parent relations and paperwork
- Coordinate maintenance, repairs, and upkeep of copy machine
- Utilize positive discipline strategies
- Work with Parent Club to meet goals, run events, and get fundraising approvals
- Organize parent workshops, tours, and informational meetings
- Coordinate and organize volunteer program, including administering proper paperwork
- Coordinate field trips
- Serve as Room Parent Coordinator and the main point of contact
- Organize service learning projects
Accountability and General Administration
- Maintain attendance and enrollment records for classes, including sign-in logs; Maintain emergency student contact cards
- Ensure each student has proper documentation on site and at administrative office; assist with enrollment process
- Serve as liaison to landlord (if applicable), vendors, and the School Director
- Undertake daily maintenance and cleanliness of facility, including bathrooms; Responsible for facilities and building inspection
- Attend and participate in all required meetings, trainings, and school functions; Promote and participate in the creative exchange of ideas
- Comply with all aspects of the safety plan, including conducting safety drills and preparing appropriate documentation
- Observe confidentiality
- Return all correspondence, including phone calls and emails, within a reasonable time; Be accessible during business hours and respond to administrative needs in inquiries in a timely manner
- Generate, maintain, and submit money submissions
- Organize, coordinate, inform, and implement all safety drills and procedures, including notifying parents, the Director of HR, and the local fire/police departments
- Maintain emergency and incident drill folders; maintain emergency backpack
- Annually update and maintain site manual
- Schedule morning/afternoon/recess duties and vendors; Coordinate coverage and scheduling for vendors and absent employees
- Maintain a positive and effective work environment
- Treat all staff with respect, provide opportunities for participation in decision making, and be responsive to the human needs of staff members
- Coordinate and implement Breakfast Program, including order of supplies and scheduling employees
- Manage Paychex, including approving employee hours and PTO requests and submitting documentation for PTO, stipends, and timesheets to the Business Department
Public Relations
- Coordinate and publicize social events and fundraisers for students and families
- Communicate with parents via email and Parent Square; Maintain and update parent square
- Maintain up-to-date webpage on school website; Maintain social media sites
- Greet visitors and field parent calls/concerns regarding instruction and programs
- Develop positive relationships with parents and general public
- Communicate and support the school’s mission, policies, and procedures
- Represent Element Education and its programs in a positive and professional manner
- Coordinate, organize, and implement fundraising, including setting up, advertising via social media and Parent Square, tracking funds
Professional and Organizational Development
- Seek innovative approaches to self-directed learning and formal training
- Practice reflective observation regularly; Maintain a growth mindset
- In collaboration with the Regional Manager and School Director, plan for own career growth and ongoing professional development
- Understand and contribute to the Organization’s vision, growth, and development
? Other duties as assigned
Knowledge, Skills, & Abilities
- Previous office experience preferred
- Previous experience working with students preferred
- Familiarity and commitment to the mission and educational philosophy of Element Education
- Ability to maintain records as directed by supervisor
- Ability to maintain confidentiality regarding parents, families, and staff
- Ability to exercise emotional maturity in communicating with students, parents, and colleagues
- Demonstrate considerable knowledge of computers and all aspects of the Microsoft Office
- Demonstrated ability to work under pressure, prioritize, multi-task, and meet deadlines
- Ability to communicate clearly and concisely, both orally and in writing; Use appropriate language, tone, and English usage
- Demonstrate good judgement
- Ability to establish and maintain effective relationships; be approachable and professional
- Ability to work independently with minimal supervision; be self-motivated and well-organized
- Ability to think strategically and independently
- Ability to accept responsibility and constructive criticism
- Demonstrate willingness to help others and foster a cooperative and positive working environment
Requirements
- High school diploma (or equivalent)
Upon Hire/Offer
- First Aid/CPR/AED certification
- Proof that employee is free of active tuberculosis (i.e. TB risk assessment, TB test, X-ray, etc.)
- Successful background clearance
Salary (FT): $34,250 - $53,133
Benefits: Comprehensive Benefits Package; 403(b)/457(a) retirement program (employer matching); school holidays; accrued PTO
Work Schedule: 10 months; Determined by School Director
FLSA Classification: Non-exempt
Element Education is an Equal Employment Opportunity employer.
Requirements / Qualifications
Requirements / Qualifications
Location: Escondido Work Schedule: Part-Time Requirements Upon Hire/Offer: First Aid/CPR/AED Certification Proof that employee is free of active tuberculosis
- Letter of Introduction
- Letter(s) of Recommendation (3 Letters)
- Resume
Location: Escondido Work Schedule: Part-Time Requirements Upon Hire/Offer: First Aid/CPR/AED Certification Proof that employee is free of active tuberculosis
- Letter of Introduction
- Letter(s) of Recommendation (3 Letters)
- Resume
Comments and Other Information
LOCATION: Escondido
Work Schedule: Part-time
To inspire each child's natural desire to learn by offering choice, flexibility, and learning standards based on learning styles and the developmental stages of the learner.
Element Education is a non-profit corporation which oversees two publicly funded charter schools and one private early learning program. Our mission is to promote a culture of education which empowers learners to find and develop their passion and to inspire the natural desire to explore and learn through choice and flexibility. We refer to students’ learning styles (dispositions, modalities, interests, talents, and environment) as well as the developmental stages of learning when collaborating with the student, parents, and mentors in developing a personalized learning plan unique to each student. During their educational journey, students demonstrate mastery by making progress toward expertise in areas related to their educational goals, autonomy through choice and self-directed learning activities, and a sense of purpose by engaging in meaningful learning which contributes to something larger than themselves.
Reach your ELEMENT by helping children discover theirs!
www.myelement.org
Comments and Other Information
LOCATION: Escondido
Work Schedule: Part-time
To inspire each child's natural desire to learn by offering choice, flexibility, and learning standards based on learning styles and the developmental stages of the learner.
Element Education is a non-profit corporation which oversees two publicly funded charter schools and one private early learning program. Our mission is to promote a culture of education which empowers learners to find and develop their passion and to inspire the natural desire to explore and learn through choice and flexibility. We refer to students’ learning styles (dispositions, modalities, interests, talents, and environment) as well as the developmental stages of learning when collaborating with the student, parents, and mentors in developing a personalized learning plan unique to each student. During their educational journey, students demonstrate mastery by making progress toward expertise in areas related to their educational goals, autonomy through choice and self-directed learning activities, and a sense of purpose by engaging in meaningful learning which contributes to something larger than themselves.
Reach your ELEMENT by helping children discover theirs!
www.myelement.org