APPLE VALLEY UNIFIED SCHOOL DISTRICT

CLASS TITLE:  FOOD SERVICE PROGRAM SPECIALIST

BASIC FUNCTION

Under the direction of an assigned supervisor, perform a variety of responsible accounting and technical duties in Food Service Program areas including but not limited to:  budget, bookkeeping, accounts payable, accounts receivable, purchasing, inventory control, equipment and report preparation.   In a lead capacity; plan, organize and coordinate day-to-day activities and projects in the Central Services Food Service Office.  Establish priorities, organize work flow and communication between staff, School sites, District offices, parents and others.; maintain complex records and files related to Food Service programs, policies and procedures. 

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following:  Incumbents in the classification may not perform all of these tasks or may perform similar related tasks not listed here.

• Analyze and prepare technical financial records and reports, including but not limited to federal, state and county grants, entitlements, categorical programs and other Food Service programs. (E1)
• Maintain and track equipment inventory; order office supplies and report equipment malfunctions. (E1)
• Maintain financial records related to accounts receivable, accounts payable, budget and other Food Services programs. (E1)
• Maintain, audit and post all schools cash reports, invoices and bank deposits; prepare and maintain appropriate records and reports. (E1)
• Monitor financial practices and activity for accuracy and compliance with the various Food Service program mandates. (E1)
• Perform responsible and diverse administrative support duties; provide work direction and guidance to assigned clerical staff. (E1)
• Prepare all claims for monthly reimbursement; prepare and post all invoices for payment, obtaining necessary signatures and maintain related files. (E1)
• Prepare, review, verify, balance, control, reconcile and maintain a variety of reports, records, ledgers and forms, ensuring completeness and accuracy. (E1)
• Process, prepare and audit invoices, receipts, purchase orders, equipment and services in support of the Food Services department. (E1)
• Provide assistance and information to Business Services staff regarding Food Service budgets, accounts and programs; review and process payroll data. (E1)
• Verify eligibility for benefits of National School Meals Programs and prepare status reports; interpret and apply appropriate District, Federal and State laws. (E1)
• Assist in the development of the annual Food Service budget. (E2)
• Attend meetings, seminars and conferences on the myriad of national and state Food Service programs. (E2)
• Communicate with and provide information to parents and community members on Food Service programs and requirements. (E2)
• Evaluate and monitor sensitive situations involving students and parent(s) or guardian(s). (E2)
• Operate a variety of office equipment including typewriter, calculator, copier, computer terminal and facsimile machine. (E2)
• Prepare, type and maintain a variety of documents, memos, letters, files, records and lists. (E2)
• Research and resolve complex accounting and administrative problems and issues. (E2)
• Assist in preparation of Meal applications and oversee accuracy of submissions for compliance with Federal and State regulations. (E3)
• Assist with training of new Food Service Cashiers as needed.
• Coordinate appointments and communications with others regarding Food Service department activities. (E3)
• Operate and drive vehicle in support of essential duties; observe legal and defensive driving practices. (E3)
• Process incoming and outgoing mail.
• Perform related duties as assigned.

MINIMUM QUALIFICATIONS: 

The requirements listed below are representative of knowledge, skills and abilities required to satisfactorily perform the essential duties and responsibilities.

EDUCATION AND EXPERIENCE:

A.             Graduation from High School or equivalent.  Associates Degreee preferred.

B.             Four (4) years experience in business accounting and/or program management combined with two (2) years experience involving public contact, complex record-keeping and data entry in a public education Food Services department required. 

                Or

                                Any combination of education, training, and/or experience which demonstrates the ability to perform the essential duties may be substituted for the required experience and/or education.

LICENSES AND OTHER REQUIREMENTS:

• A certificate stating freedom from Tuberculosis.
• A valid California Drivers License.
• Current DMV printout.
• Insurable by District liability insurance carrier.
• Valid First Aid Certification preferred.
• Valid CPR Certification preferred.

KNOWLEDGE OF:

• Accounting principles, practices and procedures.
• Financial and statistical record-keeping.
• Modern office practices, procedures and equipment.
• Office management techniques.
• Operation and use of a personal computer and software programs
• Operation of business and office machines.
• Oral and written communication skills.
• Public relations techniques.

• Basic governmental accounting principles, practices, procedures and terminology.
• Correct English usage, grammar, spelling, punctuation and vocabulary.
• Data processing and computer applications for accounting functions.
• District organization, operations, policies and objectives.

• Interpersonal skills using tact, patience and courtesy.

• Research techniques.
• Telephone techniques and etiquette.

ABILITY TO:

• Add, subtract, multiply and divide correctly.
• Communicate positively with children and adults.
• Count cash and make change quickly and accurately.
• Establish and revise priorities as needed to accomplish accounting and clerical assignments.
• Follow federal, state and District regulations and procedures related to the free/reduced lunch program.
• Interpret, apply and explain rules regulations and policies.
• Maintain financial and statistical records, monitor budget accounts.
• Operate calculator and standard office equipment.
• Organize and perform work in a timely and effective manner.
• Perform office management and accounting duties.
• Perform technical accounting work.
• Prepare and maintain routine or complex  records and reports related to food service sales.
• Train and provide work direction to others.

• Analyze complex and technical financial documents and budgets.
• Apply bookkeeping and financial record-keeping principles to the maintenance of assigned accounting and purchasing records.
• Communicate effectively both orally and in writing.

• Compare numbers and detect errors efficiently.

• Establish and maintain cooperative and effective working relationships with others.

• Keyboard/type at a corrected speed of 50 words per minute net.
• Learn to apply and explain rules, regulations, policies and procedures.
• Maintain effective working relationships with other people.

• Make arithmetic computations with speed and accuracy.
• Meet schedules and time lines.
• Operate a PC and related software.

• Operate cash register.
• Operate standard office machines such as typewriter, calculator, copier, facsimile machine, personal computer and software.

• Perform statistical typing accurately.

• Plan, organize and work independently.

• Sit and drive in a vehicle.
• Stay current with all laws and regulations relating to essential duties.

• Work confidentially with discretion.
• Work independently.