Job Title: Student Records/Office Assistant
Reports To: Executive Director or Designee
FLSA Status: Non-Exempt
Under general supervision, performs a wide variety of clerical tasks for the Student Records Department and the School Office.
Essential Duties and Responsibilities: may include but are not limited to the following.
- High school transcripts
- Organize student records
- Keep student information current in database
- Communicate with Executive Director
- Process prospective student email
- Maintain confidentiality
- Maintain files, including confidential material
- Answer phones and direct calls to the appropriate departments
- Compile information for and prepare reports as requested
- Type from straight copy or rough draft, letters, reports, bulletins, and memoranda, including material of a confidential nature
- Collect data from office records, check correspondence, reports and other data for accuracy
- Serve as an information liaison between other employees, school districts, and the general public
Operate a variety of office machines
- Perform a wide variety of clerical duties
- Perform other tasks and assume such other responsibilities that may be assigned.
This job has no coordinator responsibilities.
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- Oral and written communication skills
- Familiar with data entry
- Clerical training or appropriate work experience
- Confidentiality is a high priority
- Detail oriented with good oral and written communication skills
- Possess excellent skills in telephone, office equipment and other office procedures
Incumbent shall work well under pressure; meeting multiple and sometimes competing
deadlines. The incumbent shall at all times demonstrate cooperative behavior with colleagues, Supervisors and Peer Evaluations.
Education and/or Experience:
Associate's degree (A. A.) or equivalent from two-year college or technical school; or two to four year related experience and/or training; or equivalent combination of education and experience.
Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before groups of customers or employees of organization.
Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.
Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.
To perform this job successfully, an individual should be proficient in Microsoft Word, Excel, and PowerPoint and Google and type at a speed of 50 wpm.
Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is frequently required to sit and talk or hear. The employee is occasionally required to stand and walk. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision and ability to adjust focus.
Work Environment: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The noise level in the work environment is usually moderate.