Job Summary:   San Mateo County Office of Education is seeking a skilled school business manager to provide high level financial planning; fiscal viability analysis; development of strategies and recovery plans for fiscal solvency; implementation of sound and cost effective business practices, internal controls, revenue forecasting, budget development, year-end closing, cash flow & multi-year projections; compliance with payroll and retirement reporting requirements, Standardized Account Code Structure (SACS) accounting, and other California public school business and operational practices and procedures.

Essential Job Functions:               

•             Provide technical advice, assistance, and fiscal oversight to school districts and charter schools on matters relating to budget development, interim reporting, year-end closing, cash flow projections, multi-year budget plans, revenue forecasting,  comprehensive analysis of revenue sources, expenditures,  salaries and benefits, employee retirement reports; provide business office assistance and staff training, in-depth review and analysis of financial reports including audits, business contracts, collective bargaining agreements, grants and entitlements, vendor payments and other financial transactions.

•             Organize and direct the daily operations and activities involved in the processing of transactions, and review, analysis, maintenance, and adjustment of assigned funds and accounts in designated areas such as payroll, accounts payable, accounts receivable, and fiscal records management; assure related functions and activities comply with established laws, codes, regulations, standards, policies, and procedures; analyze and assist in developing and implementing payroll and/or accounting systems or changes to existing systems or processes

•             Coordinate and oversee the preparation, maintenance, and auditing of a variety of financial and statistical records, statements, and reports; review and analyze financial statements, records, and reports to assure accuracy, completeness, and compliance with established guidelines, procedures, and Generally Accepted Accounting Principles; modify records, reports, and statements

•             Supervise, train, and evaluate the performance of school district or assigned personnel interview and select employees and recommend transfers, reassignment, termination, and disciplinary actions; assign employee duties and review work for accuracy, completeness, and compliance with established requirements

•             Organize, direct, and participate in the calculation, posting, auditing, and adjustment of journal entries; monitor, evaluate, and reconcile designated accounts and funds; assure accurate accounting of funds including income and expenditures; audit accounts for errors and make appropriate adjustments; reconcile various fiscal statements to assure accurate fund accounting; prepare and review journal transfers

•             Oversee and participate in the input of a variety of financial and statistical data into an assigned computer system; establish and maintain automated records and files; generate a variety of computerized reports; assure accuracy of input and output data

•             Assist with budget preparation, first and second interim reporting, fiscal records and the posting of financial transactions in accordance with professional accounting practices and governmental regulations

•             Prepare and maintain a variety of narrative, financial, and statistical records, reports, and files related to accounts, funds, reconciliations, and other assigned duties; assure mandated reports are submitted to appropriate personnel according to established time lines

•             Serve as a technical resource and liaison to personnel, school districts, and other agencies concerning assigned accounting functions; respond to inquiries and provide technical information concerning related accounts, funds, transactions, records, standards, laws, regulations, policies, and procedures

•             Coordinate communications between personnel, governmental agencies, outside organizations, and the public to assure smooth and efficient fiscal services; assure proper and timely resolution of issues, errors, and discrepancies related to assigned accounting functions

•             Communicate with personnel and outside organizations to coordinate activities and programs, resolve issues and conflicts, and exchange information