NUTRITION SERVICES WAREHOUSE MANAGER

JOB DESCRIPTION

Under general supervision to the Director of Nutrition Services, to have responsibility for operation of the District’s Nutrition Services warehouse, vending and purchasing services; to supervise bids, purchasing, receiving, storing and delivery of equipment, food and supplies; plan, schedule, assign and supervise delivery of food and supplies from central kitchen to school sites; to maintain central stock control and inventory; to plan, schedule, assign, train, supervise and evaluate the performance and activities of assigned workers; assist with the interview and selection of new employees and in disciplinary issues; and to do other related work as may be required.

EXAMPLES OF DUTIES

• Plan, organize, supervise and participate in all Nutrition Services Warehouse activities involved in the purchasing, receiving, storage, issuance and delivery of equipment, food and supplies
• Review bids, contracts and supervise all aspects of the purchasing of food and supplies
• Identify and inspect shipments of materials, equipment and supplies received to assure compliance with purchase order specifications identify and report shortages, damaged goods or other discrepancies
• Train, supervise and evaluate the performance of assigned drivers, vending personnel and other staff including training in proper loading and distribution of assigned food, supplies, equipment and other materials
• Schedule, prioritize, supervise and assign purchasing, warehouse, vending and delivery driver staff
• Develop and assign delivery routes according to safety and security regulations; maintain files of vehicle inspections; investigate vehicle accidents and maintain related records and materials
• Coordinate maintenance and repair of district trucks and delivery vehicles
• Participate in the interviewing and selection of applicants for warehouse and delivery driver positions and assist in disciplinary issues
• Assist in the development and modification of specialized purchasing, vending and warehousing policies and procedures; assure appropriate internal control and the proper handing, rotation and storage of foodstuffs; direct the ordering, reordering or discontinuation of food and supplies; review delivery routes for operational efficiency
• Supervise all stock inventories; maintain running inventories and conduct periodic inventories; check and receipt damaged, substitutions or other discrepancies; identify merchandise received by inventory number; maintain proper stock levels; communicate with purchasing on a daily basis
• Report on the distribution or retention of USDA Foods; recommend discontinuation of items; provide information to purchasing and supervision related to condition of perishable items and prolonged storage of foodstuffs; seek out bonus opportunity buys
• Oversee completion of electronic orders from school sites to central warehouse; provide technical expertise for errors and discrepancies; ensure communication between all involved parties is effective and collaborative
• Participate in, train and monitor personnel in the use of computer programs, spreadsheets and other forms that support warehouse operations including production records and order forms
• Supervise office and clerical procedures including maintenance of accurate files and records; prepare reports; work with appropriate members of the staff on completion, errors and cancellation of purchase orders; pricing of products; prepare and assist purchaser with food and supply bids
• Plan floor locations for supplies and equipment
• Assist school sites with various supply problems
• Assume responsibility for maintaining the warehouse in a safe, clean and orderly manner; maintain security of the warehouse, equipment and contents
• Operate forklift, pallet jacks and delivery trucks
• Oversee the processing of surplus stock, equipments and furniture for auction
• Establish and maintain effective working relationships with others 
• Possess strong interpersonal skills using tact, patience and courtesy

EMPLOYMENT STANDARDS

Knowledge of:

• Methods and systems used in purchasing, receiving, storing and delivery of supplies and equipment, warehouse procedures, requisitions, purchase orders, invoices and delivery slips, and the purpose and function of each
• Methods and systems used in preparing bids, contracts and purchase orders
• Principals and practices of sustainable vending operations
• Supplies associated with and used by various schools and departments
• Principles of supervision and training of personnel
• Interpersonal skills using tact, patience and courtesy
• Appropriate techniques for lifting and/or carrying supplies
• Basic arithmetic and clerical skills
• Safe work practices
• Safe and sanitary food storage and transport

Ability to:

• Plan, organize, coordinate and direct a central warehouse and delivery operation
• Analyze usage patterns and utilize the most effective methods of storage and delivery
• Supervise and train personnel
• Prepare, interpret and provide guidance on bids, contracts, purchase orders and invoices
• Perform heavy manual labor including the operation of a variety of machines and equipment while maintaining safe work practices
• Maintain accurate records and schedules
• Understand and carry out oral and written directions
• Establish and maintain effective working relationships with others
• Train supervise and evaluate assigned personnel
• Communicate effectively both orally and in writing
• Analyze situations accurately and adopt an effective courses of action that demonstrate good problem-solving skills
• Work independently with minimal direction or supervision
• Read, interpret, apply and explain rules, regulations, policies and procedures

EDUCATION AND EXPERIENCE

Education:

• High School diploma or GED equivalent and possession of the knowledge and abilities listed above

Experience:

• Five years of increasingly responsible experience in warehouse and deliveries including stocking, supply, shipping, receiving, including the maintenance of accurate support records
• One year of supervisory experience preferred

Licenses/Certifications

• Valid California Class C driver’s license is required
• Forklift Certification is required
• ServSafe Certification is required

PHYSICAL DEMANDS AND WORKING CONDITIONS

Strengths:

• Heavy work involving lifting, carrying, pushing and/or pulling of objects weighing up to 75 pounds
• Ability to carry on normal speech and hearing activities
• Physical dexterity in limbs and digits to operate warehouse equipment and to perform strenuous manual labor
• Ability to bed, stoop grasp and reach
• May work indoors and outdoors, exposure to cold from freezers and refrigerators for extended periods daily

Working Conditions:

• May stock and store supplies that require lifting objects over head on a regular basis
• Work involves considerable carrying of materials and requires an awareness of how to properly life and carry objects

EMPLOYMENT STATUS

Classified Management Position.