West Valley -Mission Community College District
CLASSIFIED EMPLOYMENT OPPORTUNITY

HUMAN RESOURCES SPECIALIST

Under direction of an assigned supervisor or designee at the West Valley-Mission Community College District, perform technical and specialized duties in human resources areas such as employment, labor relations, employee records processing and employee benefits for District faculty, staff and work study positions. This position will be assigned to the classified area, although the employee being hired for this position may be assigned to other areas.

APPLICATION DEADLINE: Monday, June 29, 2009, 5:00 P.M.

Job Number: 0809C012
Please put this number on the application.

ASSIGNMENT
100% of full time, 40 hours per week, 12 months per year. Schedule may change to occasionally include some evening or weekend hours as needed. Work location: West Valley-Mission Community College District.

SALARY AND BENEFITS
• $4,410 entry level / $5,808 maximum earnable excluding longevity and educational growth.
• Employer-paid medical, dental, vision for employee and dependents to include domestic partner (prorated for employees working less than 100% of full-time)
• Employer-paid long-term disability for employee
• Voluntary life insurance
• 12 paid holidays plus 1 floating holiday annually; paid non-workdays between Christmas and New Year
• 12 days sick leave accrued annually (prorated for employees working less than 100% and 12 months)
• 22 days vacation annually (prorated for employees working less than 100% and 12 months)
• Personal necessity leave and personal business leave
• Educational growth incentive program from $35 to $175 monthly
• $1,000 longevity award annually after 20 years of service
• CalPERS retirement

MINIMUM QUALIFICATIONS
Any combination equivalent to:
• Four-year degree from an accredited college or university with major course work in human resource management, business administration or related field AND
• One year of increasingly responsible experience in recruitment, employment, benefits administration or other human resource function.
• Candidates with foreign degrees must provide official certification of equivalency to U.S. degrees by a certified U.S. credential review service. Simple translations of the language on foreign diplomas, transcripts, coursework, or similar documentation will NOT suffice; thus, will cause the application packet to be judged as incomplete.
• Demonstrated ability to effectively interact with people of diverse socioeconomic, cultural, disability and ethnic backgrounds.

KNOWLEDGE AND ABILITIES
Knowledge of:
• Current laws, codes and regulations related to employment, benefits and other human resource functions.
• Collective bargaining processes and agreements.
• Oral and written communication skills.
• Interpersonal skills including tact, courtesy and diplomacy.
• Basic financial and statistical record keeping and auditing.
• Record keeping systems and methods.
• Operation of computer terminals, microcomputer, peripheral equipment and standard office machines.
Ability to:
• Relate effectively to people of varied academic, cultural and socio–economic background using tact, diplomacy and courtesy.
• Perform technical and specialized duties in assigned human resource areas such as recruitment, selection, examination, employment, labor relations and employee benefits.
• Read, analyze, interpret, apply and explain complex policies, regulations and procedures.
• Compile information and write reports, business correspondence, and procedure manuals.
• Process documents and information related to faculty, staff and work-study student employment and benefits.
• Effectively present information in person or on the telephone to administrators, academic or classified employees or the public.
• Exercise good judgment and discretion in analyzing and resolving confidential, difficult and sensitive situations.
• Maintain comprehensive records and prepare reports.
• Operate computer equipment and utilize word processing, spreadsheet and other software.
• Communicate effectively both orally and in writing.
• Work confidentially with discretion.
• Provide technical support during the collective bargaining process.
• Make arithmetic calculations quickly and accurately.
• Meet schedules and timelines.
• Plan and organize time and work effectively.
• Work independently with minimum supervision.

EXAMPLES OF DUTIES AND RESPONSIBILITIES
(Any one position may not include all of the duties listed, nor do the listed examples include all tasks that may be found in positions of this class). To perform this job successfully, an individual must be able to perform each essential duty of the position satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions required for the position.
• Prepare, review and process information related to the recruitment of faculty and staff positions; advertise in appropriate scientific, professional and technical journals and publications.
• Screen and evaluate applications and forward to appropriate selection authority; review and approve screening criteria, interview questions and selection committee members; administer and proctor written and psychological tests and work simulation examinations.
• Conduct new employee orientation for various employee groups including faculty, classified staff and work-study students; provide information and assistance regarding employment, payroll and benefits issues.
• Prepare and maintain comprehensive personnel records related to assigned areas of responsibility; enter and update computer records and maintain manual files according to established procedures and retention policies.
• Provide technical information to employees, supervisors and administrators; research and resolve complex problems and issues; analyze, interpret and apply policies and technical documents; respond to questions and verify information.
• Prepare, verify and process a variety of forms, contracts and other documents related to employment, payroll, worker's compensation, benefits, retirement, vacation and sick leave balances and other human resources functions; assure the timely preparation and distribution of insurance premiums and COBRA payments.
• Administer and maintain assigned human resources programs; prepare narrative and statistical reports and summaries related to assigned functions and activities.
• Operate computer terminals, microcomputers, peripheral equipment, copier, calculator, fax and other office machines; utilize word processing, spreadsheet and other software.
• Provide technical support regarding assigned functions during the collective bargaining process; prepare projections, summaries and other data as required.
• Communicate with representatives from State agencies, community organizations, other educational institutions, employee benefit providers, lending institutions and others to exchange and verify information.
• Conduct workshops and oral presentations.
• Perform related duties as assigned.

OTHER DUTIES
• Attend meetings and serve on committees related to human resource function; represent the department as requested.

To receive a detailed job description that includes working conditions and physical demands, please contact the District Human Resources Department at (408) 741-2415.

APPLICATION DOCUMENTATION
Documents to be considered for this position must be received in the District Human Resources Department, West Valley-Mission Community College District, 14000 Fruitvale Avenue, Saratoga, CA 95070-5698 (West Valley College Campus – Administration Building by Lot 4) on the date and time noted above.

REQUIRED DOCUMENTS
To insure fairness and consistency to all candidates, do not submit materials other than those identified below. Submit all application materials in the following order:
- A completed West Valley-Mission Community College District Classified Employment Application (see attached).
- A completed diversity statement (located on the bottom of the first page of the application).
- A current, typed, detailed resume.
- Legible copies of ALL college transcripts to verify all degrees earned and coursework taken. Certified copies of transcripts will be required at time of hire. Copies of diplomas, grade reports, graduation petitions, transcript evaluation requests, or similar documents WILL NOT BE ACCEPTED IN LIEU OF TRANSCRIPTS.
- If applicable, U.S. Equivalency Certification for foreign degrees.
- A completed Personal Data Report form (see attached).

NOTE: All required documents must be submitted with your application packet; otherwise, your application will be considered incomplete and will not receive further consideration.

OPTIONAL DOCUMENTS
• Copies of licenses and certificates you possess as related to this position.
• Voluntary identification form (for statistical purposes only and will be kept confidentially in the Human Resources Department).

APPLICATION INFORMATION
• Submission of complete application documents to Human Resources by the deadline is the applicant’s responsibility. Postmarks will not be accepted.
• Incomplete or late documents will not receive committee consideration.
• Application documents will not be sent to applicants or received by Human Resources via email or fax.
• All materials in your file become District property, will not be returned, and will be considered for this vacancy only.
• Current employees must provide documentation and materials in the same manner and degree of detail as any other applicant.
• If transcripts are required, include copies of ALL college transcripts with application packet to verify all degrees earned and college coursework taken. Please note: Certified copies will be required at time of hire.
• Copies of diplomas, grade reports, graduation petitions, transcript evaluation requests, or similar documents WILL NOT BE ACCEPTED IN LIEU OF TRANSCRIPTS.
• Foreign transcripts and degrees require official certification of equivalency to U.S. transcripts and degrees by a certified U.S. review service at the time of application.
• Un-requested documents, such as cover letters, letters of recommendation, and any other documents that are not specifically asked for under Required Documents, will be removed from the application packet.
• DO NOT STAPLE DOCUMENTS TOGETHER. USE A PAPERCLIP OR OTHER MEANS OF BINDING.
• Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• West Valley-Mission Community College District will not sponsor any visa applications.

SELECTION PROCESS
• The committee will review, evaluate, and consider applications and supporting materials received by the deadline.
• Meeting the minimum qualifications does not assure the candidate an interview. It is, therefore, important that the application be thorough and detailed.
• Reference checks for the finalists will be conducted.
• The District may re-advertise, delay, choose not to fill the position, or choose to fill more than one position.


INFORMATION AND APPLICATION MATERIALS MAY BE OBTAINED FROM:

HUMAN RESOURCES
West Valley–Mission Community College District
14000 Fruitvale Avenue
Saratoga, CA 95070–5698
http://www.wvmccd.cc.ca.us/hr/

Applicants who, due to a disability, require accommodations to complete the application, testing, or interview process, please contact Human Resources at (408) 741-2415 to arrange for assistance.


WEST VALLEY-MISSION COMMUNITY COLLEGE DISTRICT IS AN EQUAL OPPORTUNITY EMPLOYER.