Job Description for Admissions and Records Technician, Residency at Ohlone College

Ohlone College
Admissions and Records Technician, Residency

Admissions and Records Technician, Residency

Ohlone College

Ideal Candidate Statement: The ideal candidate for this position will have:

• A strong work ethic and ability to prioritize multiple tasks and projects to meet deadlines;

• Perform a variety of specialized duties in support of student enrollment;

• Ability to work with diverse academic, socioeconomic, cultural, disability and ethnic backgrounds of the College’s students, faculty, staff, and community;

• Knowledge of California Ed Code and Title V pertaining to Immigration and Residency Reclassification;

• Ability to interpret and research appropriate inquiries concerning student records and grades;

• Ability to work closely and collaborate with high school administrators and staff as well as college administrators, faculty and staff;

• Proficiency in MS Office suite as well as ability to learn software and database programs;

• Excellent oral and written communication;

• Knowledge of the Family Education Rights and Privacy Act (FERPA)

• Ohlone prides itself as a Learning College with the motto of “A World of Cultures United in Learning” and we are looking for staff who embrace diversity in serving students of varied backgrounds and learning styles, highly ethical, trustworthy, credible, loyal and is respectful of diverse views and opinions;

• The college has a firm commitment to environmental sustainability and looks to all employees to support this important goal.

Job Description Summary: This is a 12 month, 100% Classified position

DEFINITION: Under the direction of the Administrator, perform a variety of routine and technical duties in support of student enrollment, with unique specialization in residency and immigration; process student grades and input into an assigned computer database; oversee and process student waitlists; assist in the processing of approved petitions, including fee reversals and updating student academic records.

Essential Duties: ESSENTIAL DUTIES:

• Provides guidance about proper document submission, inspects and verifies validity of immigration documents;

• Collect and meticulously analyze proof of residency documents, including and/or supplemental documents pertaining to residency;

• Provide assistance to students seeking residency in adherence to the Dream Act and AB 540;

• Assess, review and approve/disapprove residency reclassification requests;

• Communicate with students and parents to rectify missing or incomplete documents;

• Provides guidance about proper document submission, inspects and verifies validity of immigration documents;

• Respond to the Admissions main telephone line and assists students, prospective students, parents, staff, faculty, and the public with various questions, concerns, issues, and inquiries;

• Monitors enrollment/degree verification process through National Student Clearinghouse;

• Prepares all enrollment verification requests submitted by students, government agencies, prospective employers, rental agencies, loan deferment companies, and others;

• Communicate with students and parents to rectify missing or incomplete documents;

• Assist in the processing of student transcripts and E-transcripts and prepares pdf copies of official transcripts for scanning;

• Creates files for pending residency request documents for front counter personnel;

• Provides Front counter coverage, as needed to include answering and directing telephone calls or taking messages to appropriate personnel; receive, greet and direct visitors; respond to inquiries and provide a variety of general information to personnel, students, parents and the general public;

• Communicate with personnel and outside agencies to exchange information and resolve issues or concerns;

• Input data into an assigned computer system and maintain and/or generate automated records or computerizes lists and reports as requested;

• Monitor and respond to the residency email box to communicate with pending residency reclassifications;

• Work within Next Gen forms to process electronically submitted enrollment verification and residency reclassifications;

• Work with admissions staff to ensure applications are identified and completed in a timely manner;

• Demonstrate sensitivity to and respect for the diverse academic, socioeconomic, cultural, disability and ethnic backgrounds of the College’s students, faculty, staff, and community.

• Effectively engage and support historically disproportionately impacted groups by addressing issues of equity and improving culturally responsive service-oriented practices;

• Attend a variety of meetings as assigned;

• Perform other related duties as assigned.

Knowledge, Skills, and Abilities: KNOWLEDGE OF:

• CA Ed Code and Title V pertaining to Immigration and Residency Reclassification;

• Admissions and Registration Procedures;

• Immigration Regulations and Impact on Student Population;

• Family Education Rights and Privacy Act (FERPA);

• Cultural Sensitivity.

SKILLS TO:

• Oral and Written Communication;

• Interpersonal Skills using tact, patience, courtesy, respect, and sensitivity;

• Time management using prioritization, self-starting, and planning;

• Attention to detail;

• Operation of a computer and assigned software. ABILITY TO:

• Perform a variety of specialized duties in support of student enrollment;

• Communicate effectively both orally and in writing;

• Meet schedules and timelines;

• Prioritize work and set deadlines to ensure all works completed in a timely manner;

• Prioritize work and set deadlines to ensure all works completed in a timely manner. Work in a fast paced team centered work environment;

• Respectfully interact with diverse groups of people;

• Handle and review personal and sensitive documents privately and professionally.

Education and Experience: MINIMUM QUALIFICATIONSAny combination equivalent to: graduation from high school supplemented by college-level coursework in communications or related field and two years enrollment or registration experience.

Must have evidence of responsiveness to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds of community college students, as these factors relate to the need for equity-minded practices.

Preferred Qualifications:

Salary Range:

CSEA Salary Schedule Range # 34$55,536$61,236$70,908

Posting Number:

S184-14

Close Date:

10/4/2022

Foreign Transcripts:

Transcripts issued outside the United States require a course-by-course analysis with an equivalency statement from a certified transcript evaluation service verifying the degree equivalency to that of an accredited institution within the USA. This report must be attached with the application and submitted by the filing deadline.

Benefits Statement:

HEALTH AND WELFARE BENEFITS

1. Medical, dental, vision, life insurance, EAP and LTD

2. Membership in Public Employees’ Retirement System Candidates hired on or after January 1, 2013 are subject to restrictions imposed by PEPRA)

3. Contribution to O.A.S.D.I. (Social Security)

4. Paid vacation

5. Paid sick leave

6. Paid holidays and district-paid floating personal days

7. Summer 4/10 schedule (Fridays off)

8. Longevity pay step increase based on your years of service

9. IRS Section 125 Flexible Medical Spending Plan

10. 457(b) Deferred Compensation Plan (employee contributes)

11. 403(b) Tax Shelter Annuity Plan (employee contributes)

Benefits will be prorated for positions less than 100%

Immigration Reform & Control Act of 1986:

Applicants selected for positions will be required to provide identification and employment eligibility as outlined in the federal “Immigration Reform & Control Act of 1986.”

District Statement:

A multi-campus single community college district, Ohlone College is located in the southern portion of the San Francisco Bay in California; serving 12,000 students per year. The District has a main campus in the City of Fremont and a newly constructed campus in the City of Newark. Ohlone College is an ethnically diverse institution that promotes innovation and continuous improvement in departments and divisions. The College is named for the native population living in the area when Mission San Jose was founded. The Fremont campus is located just south of the historical Mission. The Newark Campus is located near Interstate 880 and emphasizes programs in health, environment, and technology.

EEO Statement Summary:

The District is strongly committed to the principles of equal opportunity and to hiring qualified staff who reflect the diversity of our community. The District encourages a diverse pool of applicants and does not discriminate on the basis of sex, race, religious creed, color, national origin, ancestry, age (40 or over), medical condition, genetic information, marital status, sexual orientation, gender, gender identity, gender expression, disability, military and veteran status, pregnancy/childbirth/breastfeeding or related medical condition or any other protected basis in any of its policies, practices, or procedures. The college encourages applications from all qualified applicants.

If you have a disability and are in need of special services, equipment, or facilities in order to apply or interview for this opening, please call the Human Resources office at: (510) 659-6088.

Conditions of Employment: Offers of employment are contingent upon Governing Board approval. Employment with Ohlone Community College is not complete or official until applicants meet all pre-employment requirements. All new employees are required to submit official transcripts, proof of freedom from tuberculosis and proof of vaccination from COVID-19. In addition, you will be required to provide identification and employment eligibility as outlined in the federal “Immigration Reform & Control Act of 1986.” Pre-employment tests and/or medical examinations may be required. Ohlone Community College does not sponsor H1B visas. Employees must sign the Oath or Affirmation of Allegiance and submit fingerprints for CA Department of Justice clearance. Employees must be California residents on their date of hire and for the duration of their employment with Ohlone Community College District.

To apply, visit: https://apptrkr.com/3424189

https://www.jobelephant.com/

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