School Secretary at Colfax Elementary School District
About the Employer
Colfax Elementary School District is located just 5 minutes off Interstate 80 along the Bear River in the Sierra Nevada foothills just below the Tahoe National Forest. Our one-school campus serves students in grades TK-8 with about two classes per grade level. We are small enough that we know each other’s names but large enough to have excellent educational and enrichment opportunities for our students. At Colfax Elementary, we are committed to providing our children with superior academic instruction that aligns with 21st Century learning skills to build problem-solving, collaboration, critical thinking, and a global perspective. Our families, our staff, and the community partner to provide instructional programs that challenge, motivate and equip our students to be leaders in our world. At CESD, we are a team of creative and dynamic people who value one another as family and are connected by a shared belief in the success of our children.
Job Summary
Job Summary
Under the direction of the Principal, the School Secretary performs duties in connection with the effective operation of the school and district office. The School Secretary performs complex secretarial and clerical duties. This is an 11 month classified position. TYPICAL DUTIES AND ESSENTIAL JOB FUNCTIONS The School Secretary relieves the Principal of clerical details, compses correspondence on matters not requiring personal response of the Principal and handles routine matters in the Principal's absence. The School Secretary receives and answers inquiries, gathers data and information for administration, screens phone calls to the district and school office, and performs varying tasks as related to school facilities and special assignments as directed by the Principal. -Enrolls TK-8 grade students and sets up temporary files on new students. -Requests student records from previous schools and notifies staff when records are received. -Maintains cumulative records on all students. -Places advertisements and works closely with the Principal on enrollment numbers for upcoming years. -Maintains immunization records and notifies parents of needed updates. -Works closely with the school nurse preparing documentation to be filed with the State. -General bookkeeping for 30+ accounts with the Student Body fund including deposits and disbursements. -Assists teachers, advisors, and students with procedures and forms for fundraising. -Collects articles, edits, and updates the school website, and sends communication to the staff and public. -Answers phones, assists callers and transmits messages. -Assists staff with voice mail set up. -Assists students and the community at the front counter and provides direction and communication to other staff as needed. -Provides first aid to students; monitors medication, and contacts parents for ill or injured students. -Provides assistance to staff and parent volunteers in operation of office machines and workroom equ
Requirements / Qualifications
PLEASE PROVIDE: Letter of Intent Resume 3 Current Letters of Recommendation QUALIFICATIONS: -Ability and skills to understand and work in a confidential office. -Strong skills in dealing diplomatically and effectively with a wide variety of people. -Ability to work independently and efficiently with little supervision. -Knowledge of current office practices and procedures; working knowledge of computer and word processing software and general office equipment. -Basic accounting and ability to coordinate multiple tasks. EDUCATION AND EXPERIENCE: -High School diploma required -Higher education coursework desired -Minimum two years increasingly responsible administrative staff experience, preferably in the field of education. PHYSICAL REQUIREMENTS: -Position requires normal physical strength and endurance for standing, sitting, bending, or walking. -Work assignments are normally located in a a work environment with light physical work and require light physical effort. -Lifting 25 lbs. maximum or carrying any object weighing 15 lbs. LICENSES AND OTHER REQUIREMENTS: -Valid California driver’s license -TB Clearance -Criminal Justice fingerprint clearance
Requirements / Qualifications
PLEASE PROVIDE: Letter of Intent Resume 3 Current Letters of Recommendation QUALIFICATIONS: -Ability and skills to understand and work in a confidential office. -Strong skills in dealing diplomatically and effectively with a wide variety of people. -Ability to work independently and efficiently with little supervision. -Knowledge of current office practices and procedures; working knowledge of computer and word processing software and general office equipment. -Basic accounting and ability to coordinate multiple tasks. EDUCATION AND EXPERIENCE: -High School diploma required -Higher education coursework desired -Minimum two years increasingly responsible administrative staff experience, preferably in the field of education. PHYSICAL REQUIREMENTS: -Position requires normal physical strength and endurance for standing, sitting, bending, or walking. -Work assignments are normally located in a a work environment with light physical work and require light physical effort. -Lifting 25 lbs. maximum or carrying any object weighing 15 lbs. LICENSES AND OTHER REQUIREMENTS: -Valid California driver’s license -TB Clearance -Criminal Justice fingerprint clearance
Comments and Other Information
AN EQUAL OPPORTUNITY EMPLOYER
Colfax Elementary School District does not discriminate on the basis of color, race, religion, ancestry, national origin, age, sex, sexual orientation, gender, ethnic group identification, mental or physical disability in its educational programs, activities, or employment. All educational opportunities will be offered without regard to color, race, religion, ancestry, national origin, age, sex, sexual orientation, gender, gender identity, or gender expression; the perception of one or more of such characteristics; or association with a person or group with one or more of these actual or perceived characteristics.
No person shall be denied employment solely because of any impairment which is unrelated to the ability to engage in activities involved in the position(s) or program for which application has been made. It is the responsibility of the applicant to notify the employer of any necessary modifications to the job or work site in order to determine whether the employer can reasonably accommodate any known disability.
Colfax Elementary School District maintains a tobacco-free, drug-free environment.
Comments and Other Information
AN EQUAL OPPORTUNITY EMPLOYER
Colfax Elementary School District does not discriminate on the basis of color, race, religion, ancestry, national origin, age, sex, sexual orientation, gender, ethnic group identification, mental or physical disability in its educational programs, activities, or employment. All educational opportunities will be offered without regard to color, race, religion, ancestry, national origin, age, sex, sexual orientation, gender, gender identity, or gender expression; the perception of one or more of such characteristics; or association with a person or group with one or more of these actual or perceived characteristics.
No person shall be denied employment solely because of any impairment which is unrelated to the ability to engage in activities involved in the position(s) or program for which application has been made. It is the responsibility of the applicant to notify the employer of any necessary modifications to the job or work site in order to determine whether the employer can reasonably accommodate any known disability.
Colfax Elementary School District maintains a tobacco-free, drug-free environment.