Essential Duties 

• Maintain and assist with updates to  multiple online systems, including but not limited to, DocuSign, substitute system, time clock system, Personnel data system

• Assist with Highly Qualified Teacher (HQT) status, Induction needs, credential verification, etc. for certificated employees

• Submission of requests to Merced County Self Insured Group (MCSIG) for reimbursement of expenditures related to safety funded purchases

• Maintenance of employee handbooks, handouts, training material, etc.

• Maintain and update multiple District forms

• Maintain & schedule pre-employment tests/exams

• Update and maintain application processes via technology, including application submission, posting of job vacancies, screening of applicants, testing, etc.

• Arrangement, setup, maintenance & upkeep of the time clock system (PurelyHR)

• Send out notices regarding promotion inquiries, transfer requests and/or reclassification requests from employees

• Coordination / Management of student teachers and volunteers

  • MOUs from universities

  • Paperwork, fingerprint clearance, etc.

• Assist with coordination / management of teachers with emergency permits (PIP, STSP, Intern, etc)

• Update and maintain District Human Resources webpage with input from Human Resources Specialist or designee

  • Maintain updated Collective Bargaining Agreements

  • Job postings / links to EdJoin

  • Calendar of events

  • Maintain updated Board Policies & Administrative Regulations

  • Maintain updated Standard Operating Procedures

• Create, update and maintain Certificated and Classified Substitute personnel files

• Receive and process Public Records requests

• Updated and maintain “Extra Duty” spreadsheet and applications for Stipend positions

• Maintain all personnel records as confidential files

• Absence input of day-to-day absences, & extended illness leaves (once the interactive process has been started and/or completed)

• FMLA notices to employees regarding extended illness leave

• Update and maintain staff calendars for 11 month employees

• Update and maintain Seniority listings

• Compute evaluation dates

• Manage calendar for TB tests

• Maintain spreadsheet of employees for training purposes 

• Arrange scheduling for annual mandatory training sessions

• Processes and maintains records for Bus Driver Drug Testing

• Maintains a variety of manual and electronic files, documents and records; compiles data, types and collates reports in accordance with deadlines.

• Send out paperwork for WC injuries

  • Incident report

  • Treatment referrals

  • Medical Authorization

  • DWC-1

• Assist in recruitment and selection process

• Post job vacancies

• Set up dates and reserve rooms for interviews

• Put together, print and distribute interview packets

• Set up pre-employment appointments for fingerprints, physical, drug testing

• Create personnel files, medical file and credential/transcript file

• Send and complete new hire paperwork for the employee

• Copy and send payroll packet for new hire

• Employee verification of previous experience and/or transfer of sick leave

• Update and input of college units to the QSS system

• File new personnel, medical and transcript files

• Add employees to various databases as needed.

• May be assigned as member on the District Wellness Committee

• May be assigned as the alternate member for the Merced County Self Insured Group (MCSIG) Joint Powers Authority (JPA) for workers’ compensation

• Maintain files and paperwork for the Department of Transportation (DOT) Drug & Alcohol testing program

• Update and put together binders for employee orientation

• Process updates to employee personnel changes

• Maintain the Human Resources Office filing 

• Create, update & maintain Classified Substitute lists for each department

  • Distribute sub lists to departments as updated

• Other related duties as assigned

Knowledge & Abilities

• Knowledge of modern office practices, procedures and equipment.

• Knowledge of telephone techniques and etiquette.

• Knowledge of basic record keeping and filing techniques.

• Knowledge of English usage, grammar, spelling, punctuation and vocabulary.

• Ability to learn department and/or program objectives, policies, procedures and goals.

• Ability to type or input data at an acceptable rate of speed.

• Ability to understand and follow oral and written directions; communicate effectively both orally and in writing; complete work with many interruptions.

• Ability to establish and maintain cooperative and effective working relationships with others.

Physical Demands

• Dexterity of hands and fingers to operate a computer keyboard

• Hearing and speaking to exchange information in person or on the telephone

• Sitting or standing for extended periods of time

• Seeing to read a variety of materials

• Bending at the waist, kneeling or crouching to file materials