Lead Program Coordinator (EOPS) at Hartnell Community College
About the Employer
Hartnell College is one of the oldest institutions of higher education in California. Founded in 1920 as Salinas Junior College, the school was renamed Hartnell College in 1948, and the Hartnell Community College District was established the following year. The College is preparing to join with its students, employees, alums and the greater community to celebrate its Centennial, beginning in Fall 2019. Hartnell moved into a new building on its current 54-acre site, at 411 Central Ave. in Salinas in 1936. The Main Campus is located in Monterey County, just a 25-minute drive from the scenic Monterey Peninsula and the Monterey Regional Airport. Its Alisal Campus in east Salinas, opened in 2014, houses its Agricultural Business and Technology Institute, its Sustainable Design and Construction Center, a diesel program, an automotive technology program and its computer science program. Hartnell also holds classes at its education center in King City, opened in 2002, and at numerous off-campus locations in north and south Monterey County. Thanks to a $167 million local bond measure – known as Measure T – approved by district voters in 2016, it is preparing to expand that facility and open new centers in Soledad and Castroville, as well as a new state-of-the-art building for its nursing and allied health programs on the Main Campus. Along with renovation of two classroom buildings and new landscaping, also on the Main Campus, those projects are scheduled for completion by 2021. The College serves the Salinas Valley, a fertile agricultural region some 10 miles wide and 100 miles long, as well as part of southern San Benito County. It draws most of its annual enrollment of 17,000 students from Salinas and the communities of Bradley, Castroville, Chualar, Gonzales, Greenfield, Jolon, King City, Lockwood, Moss Landing, San Ardo, San Lucas and Soledad. Students also come from Monterey Peninsula communities and elsewhere in California’s Central Coast, as well as from other states and countries. All are drawn Hartnell's academic excellence and focus on the success of students in its four-year transfer, nursing and technical programs, as well as a proud tradition in intercollegiate athletics, with 12 men’s and women’s teams.
Job Description / Essential Elements:
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Lead Program Coordinator (EOPS)
Location:Main Campus
Job Code:447
# of Openings:1
First application review April 4, 2023DESCRIPTION:
Under limited direction, coordinate all aspects of assigned program or project.
DISTINGUISHING CHARACTERISTICS:
Lead Program Coordinator is the highest classification in this program support series. The incumbents in this classification generally report to a Dean or Director. The Lead Program Coordinator provides leadership, coordination, planning, and paraprofessional support to assigned programs, providing direction and guidance to program staff, and performing many assignments independently. The Lead Program Coordinator is distinguished from the lower-level classifications in this series by increased level of independence in decision-making and initiative expected, as well as complexity of problem-solving and public interaction needed. The incumbent also may perform any of the duties contained in Program Assistant I or Program Assistant II.REPRESENTATIVE DUTIES
The following is a list of duties that is representative of the position that includes but is not limited to:
Directs and coordinates activities of each project or program to ensure that projects and activities progress on schedule and within prescribed budget.
Reviews project and program plans to establish procedures for accomplishing goals, staffing requirements, and allotment of available resources to various phases.
Solicits input from all stakeholders including educational institutions, community agencies and organizations, private industry partners, program participants, and potential program participants, and county and state-level organizations regarding matters affecting their participation, including the content and structure of trainings, program goals and initiatives, and resource acquisition.
Establishes work plans for assigned projects and arranges for the recruitment and assignment of personnel. Directs staff activities and adapts to changing conditions.
Meets with advisory committees, as requested, to report on the programs and to receive input and guidance regarding program activities and evaluation; works with the advisory committee chairperson(s) to develop meeting agendas, determine topics, dates and times, and possible presenters
Coordinates all aspects of trainings and program meetings, including identifying training and meeting topics, dates, times and presenters, recommending and assisting instructors, coordinating co-facilitators and clerical support, and all logistical arrangements.
Trains and provides work direction to assigned personnel. Evaluates professional experts and short term personnel.
Confers with supervisor and grants manager and assists in identifying and solving problems that may impact projects and program.
Oversees the maintenance and utilization of program resources
Establishes excellent customer services standards for the program
Coordinates communication, publicity, and marketing activities with other District departments and personnel, students, educational institutions, and vendors
Communicates with appropriate agencies related to compliance with laws, District policies and procedures, and programs and funding policies and procedures
Assists in development of budgets, and manages budget for each project or program assigned.
Monitors performance and evaluates projects to ensure successful completion of goals
Collects and compiles information and statistical data for reports; prepares statistical and narrative reports; conducts research as required.
Operates a computer, assigned software and other office equipment as assigned
Attends a variety of meetings and conferences as assigned; serves on appropriate committees
Serves as responsible program representative to oversee the office operations in the absence of the supervisor.
Performs other related duties as assignedDUTIES SPECIFIC TO THE EOP&S POSITION
Working with director, timely prepare the program's year-end report with the funding agency by collecting program data, budget and expenditure information, and monthly and year-end program information, and compiling it into proper report filing format following federal guidelines.KNOWLEDGE, SKILLS, AND ABILITIES
Knowledge of:
Budget preparation and budget control systems
Effective oral and written communication
Applicable computer software applications
Modern office practices, procedures, and equipment
Record-keeping techniques
Principles and practices of training
Interpersonal skills using tact, patience, and courtesy
Skills and Ability to:
Plan, organize, and administer the operation of a project
Plan and organize workload, and meet schedules and deadlines
Provide direction and guidance to others
Communicate effectively in English, both orally and in writing
Learn, understand, and apply applicable laws, codes, regulations, policies, and procedures and interpret and explain those to others
Analyze situations accurately and adopt an effective course of action
Work independently with little direction
Prepare comprehensive narrative and statistical reports
Establish and maintain cooperative relationships with those contacted in the course of work
Conduct effective program evaluations
Train and evaluate the performance of staff
Work confidentially with discretion
Be flexible with a positive attitude and possess excellent interpersonal skillsEDUCATION AND EXPERIENCE
A Bachelor's degree or equivalent education, and four years of responsible administrative or program support or related experience.
Experience working with low income/diverse student population, desired.
CONDITIONS OF EMPLOYMENT
Regular, full-time, categorically-funded, 12 months per year classified position. Weekly schedule: Monday - Friday 8:00am-5:00pm. Must be able to work some weekend and evening hours during peak times and outreach events including travel to Soledad and Castroville centers. Starting salary is $5,309 (Step A). Salary range 34 on CSEA salary schedule: $5,309 to $6,453 per month (5 Steps); District provides health benefits, which currently consist of full medical, dental, and vision insurance for employee and a high percentage of coverage for eligible dependents. District-paid life, accident and income protection insurance is provided for the employee only. Must become a member of the Public Employees' Retirement System (PERS).
APPLICATION PROCEDURE
The following documents MUST be uploaded as attachments to your on-line application:
1) Resume
2) Cover letter
3) College/University Transcripts
It is the policy of the Hartnell Community College District that no person shall be discriminated against in any employment procedure on the basis of race, color, national origin, ancestry, religion, sex, sexual orientation, age, marital status, veteran status, or disability. The College actively seeks applications from candidates who have multi-cultural experience. Contact the Office of Human Resources and Equal Employment Opportunity if you need any special accommodations to complete the application process.
To apply, visit https://apptrkr.com/4026540
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