Executive Assistant at The Foundation for Hispanic Education
About the Employer
Our Organization - Serving East San Jose through Education The Foundation for Hispanic Education (TFHE) was established in 1981 as a product of the late Dr. B. Roberto Cruz’s vision of providing quality education and support for all underserved learners, with a focus on Latino students. With 106 committed staff members, TFHE now serves over 1,050 students from the community neighborhoods of Mayfair, Mt. Pleasant, Sylvandale, Santee, and Alum Rock in East San Jose. TFHE operates three charter high schools.
Job Summary
Job Summary
This position plays an important role within the organization, and holds multiple responsibilities, including but not limited to; providing executive-level support to the CEO and managing projects from beginning to end. The ideal candidate is accustomed to working in a high-volume, fast paced, challenging work environment; is resilient, flexible, self-motivated, pays exceptional attention to detail, and is able to handle unexpected situations, and change. PRIMARY RESPONSIBILITIES INCLUDE: -Provide administrative support to the CEO, to include the oversight of special projects, researching topics, and necessary internal and external communications. -Responsible for heavy calendar management, requiring interaction with both internal and external constituents across all levels, to coordinate a variety of complex executive meetings. -Assist in the management of schedules and handle calls from both internal and external sources. -Coordinate travel scheduling and lodging arrangements. -Prepare and initiate correspondence to include letters, memos, forms, policies and procedures. -Support the work of the Board of Directors by assisting in preparation of meeting materials, managing day-to-day business activity for the Board, facilitating meetings and conference calls; manage logistics for Board of Directors meetings. -Assist in the development of support program initiatives, and provide the management of such -Demonstrate knowledge of, and support of The Foundation’s mission, vision, value statements, standards, policies and procedures, operating instructions, confidentiality standards, and the code of=ethical behavior.
Requirements / Qualifications
Requirements / Qualifications
Required educational level, experience/knowledge, and skills -Bachelor’s Degree is required -Minimum of 3 years of work experience supporting C level executives, ideally in an entrepreneurial, start-up, educational environment, and/or high growth organization -Understanding of public charter school education preferred -Highly proficient in administrative functions: Proper office methods and practices, filing systems, business correspondence, receptionist techniques, report writing and telephone techniques -Excellent organization, time management and follow-up skills; high sense of urgency; demonstrated ability to successfully handle multiple projects concurrently; ability to work independently and plan, organize and prioritize assigned workload -Thorough understanding of how to manage a busy executive -Calm and nimble team-player under challenging conditions and schedules, maintaining a pleasant disposition at all times -Basic school district functions, policies, rules and regulations -Work requires willingness to work a flexible schedule and travel occasionally. -Strong command of word processing ; exemplary spelling, grammar skills, and demonstrated ability to write clearly and persuasively -Proficient with Microsoft Office Suite (Word/Excel/PowerPoint/Outlook/Internet Explorer) -Advanced applications in Google Docs, website maintenance, and Internet research; willingness to learn new software
Required educational level, experience/knowledge, and skills -Bachelor’s Degree is required -Minimum of 3 years of work experience supporting C level executives, ideally in an entrepreneurial, start-up, educational environment, and/or high growth organization -Understanding of public charter school education preferred -Highly proficient in administrative functions: Proper office methods and practices, filing systems, business correspondence, receptionist techniques, report writing and telephone techniques -Excellent organization, time management and follow-up skills; high sense of urgency; demonstrated ability to successfully handle multiple projects concurrently; ability to work independently and plan, organize and prioritize assigned workload -Thorough understanding of how to manage a busy executive -Calm and nimble team-player under challenging conditions and schedules, maintaining a pleasant disposition at all times -Basic school district functions, policies, rules and regulations -Work requires willingness to work a flexible schedule and travel occasionally. -Strong command of word processing ; exemplary spelling, grammar skills, and demonstrated ability to write clearly and persuasively -Proficient with Microsoft Office Suite (Word/Excel/PowerPoint/Outlook/Internet Explorer) -Advanced applications in Google Docs, website maintenance, and Internet research; willingness to learn new software
Application Deadline
4/30/2023 11:55 PM Pacific
Date Posted
10/14/2022
Contact
Jeremey Denton
408-585-5022 1048
408-585-5022 1048
Number of Openings
1
Add'l Salary Info
$61,000 to $79,000
Length of Work Year
12 months
Employment Type
Full Time