INTERIM VICE PRESIDENT, ADMINISTRATIVE SERVICES

The following position is available as an interim assignment for Grossmont College.

Please submit a professional resume and cover letter (of up to 3 pages) to Jessica Moore at https://apptrkr.com/3520501 by end of day on Wednesday, October 12, 2022. Qualified candidates will be contacted for an interview upon review of their materials.

SALARY

M-12: Step A: $11,977 monthly or Step B: $12,457 or Step C: $12,955

Step placement is based on full-time years of relevant experience in a comparable position in addition to the minimum required qualifications and experience.

START DATE

October/November 2022

STATUS/ASSIGNMENT

Interim Assignment

SCHEDULE/HOURS

Monday – Friday / 8:00 a.m. to 5:00 p.m. (hours may vary)

MINIMUM QUALIFICATIONS:

Master’s degree or equivalent in Business Administration, Accounting or related field from an accredited institution and increasingly responsible budget, administrative analysis or management experience, including experience in a lead administrative management capacity.

Evidence of sensitivity to, and understanding of, the diverse academic, socioeconomic, cultural, disability, and ethnic backgrounds of community college students; promotion of diversity among faculty and staff.

Applicants who are protected under the Americans with Disabilities Act due to a disability and require accommodations for completing the application process please notify the District Human Resources Department, 619-644-7632.

WHO WE'RE SEEKING:

Grossmont College seeks a dedicated professional to fill the role of Interim Vice President of Administrative Services. Reporting to the president, the person serving in this position will act as the college Chief Business Officer and will oversee the college facilities, maintenance, and operational departments and services (e.g., bookstore, food services, cashiering, duplicating, mailroom, and business services). As part of the Grossmont-Cuyamaca Community College District, the Interim VPAS will coordinate with district services to support fiscal stability and integrity of services to students and employees in the district and the oversight of an active bond-funded construction and renovation program.

We are seeking candidates who can demonstrate the ability and willingness to learn about and apply practices and strategies that lead to student-centered administrative services and infrastructure supports. The ideal candidate for this position is committed to achieving equitable educational outcomes among a student body and college service area with diverse educational needs and goals. We are also seeking colleagues who create positive, engaging environments for collaboration across college constituencies and contribute to a culture of inquiry and continuous improvement.

Grossmont College is “Transforming Lives through Education” and has served the diverse educational needs of San Diego’s East County since 1961. With more than 150 certificate and associate’s degree programs, Grossmont College provides workforce training, career development and transferable college-level coursework to its more than 18,000 students. For more information, visit Grossmont.edu.

JOB PURPOSE: Serves as chief business official of the college for all campus business services, including budget development and control, and the preparation and maintenance of required records and reports; perform other duties as assigned. In concert with department managers and/or supervisors, coordinate the college fiscal/administrative operations and facilities. Serve as campus liaison to District business operations and fiscal services division.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Advise president on college business issues and fiscal impact of policy options. Provide financial analysis, long-range financial projections and long-term planning to assist administration in making sound fiscal decisions. Recommend fiscal procedures for efficient allocation of resources for all college operations.

• Responsible for timely and accurate preparation, submission and administration of the budget. Coordinate the College budget process including the distribution of materials and information regarding budget preparation for all college funding and programs. Oversee, administer and coordinate all expenditures within the finances of the College.

• Provide reports and analysis to the President and college constituencies regarding status of college budget and business practices as needed. Analyze and interpret financial condition regularly, recommending corrective action to resolve fiscal issues.

• Plan, organize and coordinate the accounting for College Special Revenue funds: (e.g. College Bookstore, Child Care Center, etc.) and all college trust funds.

• Direct, supervise and evaluate the work of department directors/manager/supervisors and staff.

• Oversee and collaborate with department managers and supervisors to ensure proper administration, operations, and business practices of College fiscal/administrative services and facilities.

• Recommend policies and procedures; monitor programs and services in assigned area which lead to increased sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, and ethnic backgrounds of community college students and staff.

• Act as college liaison and provide contract administration for contracts affecting the college such as Food Services and the Bookstore.

• Meet with various College and District shared governance committees offering advice relating to business services, fiscal management issues and campus operations.

• In concert with department managers and/or supervisors, control and direct classification of all college expenditures; monitor all purchases and contracts for compliance with funding requirements and state and federal laws governing the use of public funds.

• Direct, monitor and implement transfers of funds between budget accounts for the college.

• Develop and review fiscal aspects of all new and existing programs, e.g. grant funded programs, etc.

• Ensure college compliance with all applicable statutes, regulations, internal accounting, purchasing, payroll and fiscal reporting policies and procedures.

• Assist with the overseeing the filing of grant and funding applications for the state and federal government; assist with submission of claims for reimbursement and general reporting as necessary.

• Attend Governing Board meetings and make appropriate presentations as necessary.

• Maintain effective communication and liaison with District administration.

• Serve as acting President when required in the absence of the College President.

• Perform other duties as assigned by the President.

SPECIAL SKILLS OR REQUIREMENTS:

• Ability to prevent and resolve conflicts and problems; plan, measure and evaluate programs, services and activities; supervise staff; analyze and apply laws, rules and regulations, and build consensus.

• Work effectively with the President/District, other administrators, faculty, staff, other educational institutions; community groups and individual citizens.

• Demonstrate sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, and ethnic backgrounds of community college students and staff.

• In-depth knowledge of the Education code, Title 5 and other administrative regulations and the ability to apply these regulations.

• Technical aspects of field of specialty.

• Ability to successfully delegate, ensure adherence to College and District policies, practices and procedures, hold others responsible yet instill confidence among the faculty and staff.

• Ability to exercise leadership to advance the College's mission.

• Ability to participate in the College planning process while participating in the achievement of the goals and priorities of the District as a whole.

• Ability to work cooperatively and responsively with all segments of the College, District and community at large.

• Ability to participate in the process, development, and achievement of the college vision, and communicate that to faculty and staff.

• Ability to exercise academic leadership to advance the College’s mission.

• Commitment to the community college concept, including the open door philosophy and a diverse curriculum for a heterogeneous student population.

• Community resources that integrate with college services.

• Commitment to a comprehensive, student-oriented environment that facilitates learning and student development.

• Dedication to keeping students informed while seeking their opinions and providing a range of student services.

• Dedication to the improvement of the educational process.

• Facilitate communication and understanding of perspectives among faculty, staff, students, and the community, within the framework of a multi-college district.

• Read, interpret, apply and explain complex laws, regulations, requirements, policies and procedures.

• Interpersonal skills using tact, patience, and courtesy.

• Sensitivity to all facets of the community including the needs of various groups that comprise it.

MINIMUM QUALIFICATIONS:

Master’s degree or equivalent in Business Administration, Accounting or related field from an accredited institution and increasingly responsible budget, administrative analysis or management experience, including experience in a lead administrative management capacity.

Evidence of sensitivity to, and understanding of, the diverse academic, socioeconomic, cultural, disability, and ethnic backgrounds of community college students; promotion of diversity among faculty and staff.

ADDITIONAL INFORMATION:

Please note if selected for an interview, they will be held on Tuesday, October 18th either via zoom or in-person (at the candidates’ choice).