Job Description / Essential Elements:
To perform accounting clerical duties in the preparation, processing and maintenance of school site and District accounting records and purchasing functions; and to perform related clerical work. Position is located at various district sites.
This class is distinguished from the Account Clerk I as the employee at this level will work directly with site and District personnel on budgets and accounting procedures. This position travels throughout the District.
SUPERVISION RECEIVED AND EXERCISED
Receives supervision from a designated supervisor and site administrator.
May exercise technical supervision over student assistants.
EXAMPLES OF IMPORTANT RESPONSIBILITIES AND DUTIES--Important responsibilities and
duties may include, but are not limited to, the following:
Collate and code invoices and purchase orders for payment; verify the appropriateness for correct coding and accurate amounts; prepare and print checks.
Gather, assemble, tabulate, check and file financial and statistical data.
Process purchase orders; assign account codes, vendor identification numbers and purchase order numbers; extend and type requisitions; secure appropriate written approvals and maintain vendor lists.
Reconcile vendor statements; receive and account for cash; deposit funds received;
Post adjustments and corrections to balance accounts including budgets.
Maintain equipment inventory; issue inventory tag; post data to computer inventory records.
Maintain records and files; enter data for transaction documents, forms, statistical reports and letters.
Meet and confer with site Administrators/Directors regarding adjustments and corrections to program budgets.
Open and distribute mail, type envelopes, documents, forms and letters
Provide routine accounting information in a timely manner.
Prepare monthly Board warrant report;
Create and monitor accounts receivable invoices
Process revolving cash disbursements
Process annual 1099 information returns
Prepare bi-monthly EDD report
Prepare annual state sales and use tax reports
Prepare W-9 information as required
Perform related duties and responsibilities as required.
Modern office practices, procedures, methods, and equipment.
Principles and procedures of record keeping, including basic financial record keeping reporting and terminology.
English usage, spelling, grammar and punctuation.
Basic arithmetic principles.
Possess an understanding of policies, procedures, regulations and technical processes relating to budgets, account codes and school site plans.
Apply generally accepted accounting and auditing procedures.
Perform financial clerical work related to the preparation, processing and maintenance of school site and District accounts payable and other accounts as assigned.
Perform computational tasks and other clerical functions with speed and accuracy.
Effectively use computer hardware and software applicable to assignment.
Operate standard office machines and equipment.
Type and enter data at a speed necessary for successful job performance.
Understand and follow oral and written instructions.
Communicate clearly, concisely and professionally, both orally and in writing.
Establish and maintain effective working relationships with those contacted in the course of work.
Read and understand job related financial records, reports and technical and procedural requirements
EDUCATION & EXPERIENCE
Any combination equivalent to: graduation from high school and supplemented by college-level courses in business, accounting or related field and two years of increasingly responsible financial and accounting office experience involving public contact.
LICENSE AND CERTIFICATES:
Must possess a valid California Drivers License
Dexterity of hands and fingers to operate a computer and standard office equipment.
Hearing and speaking to exchange information in person and on the telephone.
Seeing to read a variety of materials.
Bending at the waist, kneeling or crouching to file materials.
Reaching overhead, above the shoulders and horizontally to retrieve files.
Persons performing service in this position classification-will exert 10 to 20 pounds of force occasionally to lift, carry, push, pull, or otherwise move objects.
May occasionally lift and stack heavy objects not to exceed 25 lbs.
ESC Rated 12/19/2006
Board Approved 4/18/2006