Payroll Technician - 19 hrs - 12 months - Finance Dept. - District Office at Santa Cruz City Schools
Job Summary
Job Summary
Under the direction of the Director of Finance, perform a variety of technical payroll duties in the preparation and processing of school district payrolls to ensure employees are paid in an accurate and timely manner; prepare, process, maintain and ensure accuracy of employee payroll information, forms, records, and reports. • Prepare Supplemental Payroll; enter new hire information, hourly pay, W4, and banking information as required; calculate pay on time sheets; compare hours input into computerized payroll system • Ability to perform technical calculations using calculator or other office equipment as needed. • Ability to manage frequent deadlines with high volume of data entry.
Job Description / Essential Elements:
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Job Title: Payroll Technician
Job Summary
Under general supervision of the Director of Fiscal and Information Services, within a broad framework of standard policies and procedures, perform responsible technical calculating work in the preparation and maintenance of all employee payroll records; prepare, maintain, audit and verify payrolls and supporting documents and records for all employees; respond to inquiries regarding payroll; use independent judgement and problem solving while implementing the district's payroll compensation and accompanying record keeping procedures.
Examples of Duties
Computes, prepares and maintains up-to-date payroll data on all district employees, including current salary, authorized deductions, hours worked, vacation time, sick leave, additional stipends, overtime, professional growth, longevity, shift differentials; prepares appropriate work sheets on all hourly paid employees at the beginning of the school year and recompute whenever necessary; assists in compiling information for all employees; processes retirement forms for employees; establishes and maintains permanent payroll records for all employees; calculates pay adjustments for various personnel actions and makes necessary computer changes in existing payroll system; supplies payroll information to Worker's Compensation and other insurance carriers of the district office of education; audits billing for annuities and insurance; codes all voluntary deduction forms being sent to the County; posts and balances payroll demands with action forms and contracts; audits payroll for correct coding; analyzes and audits computation of hours, rates of pay, and totals time sheets; sorts and distributes all payroll; assists in compiling information for personnel reports as needed; keeps changes of addresses of all employees up to date with the County; calculates federal and state taxes, retirement, social security, etc. for employees; audits deductions received from Section 125; operates a variety of office and accounting machines including typewriter, calculator and computer peripheral equipment; participates in available training in order to meet new technology standards; performs other related duties as required.
Employment Standards
Training and Experience: Any combination of experience and training which would indicate possession of the knowledge, skills and abilities listed herein. Completion of the 12th grade or equivalent and a minimum of two years of general payroll/accounting experience, including work with bookkeeping, financial, statistical, payroll and retirement systems or similar duties regarding regular use of mathematics and accurate record keeping. Bilingualism may be required.
Knowledge: Knowledge of basic principles, methods and practices of statistics, bookkeeping and financial record keeping; accounting methods and requirements as related to payroll tax deductions and public school payroll systems; proper office methods and procedures; proper English usage, grammar, punctuation and spelling.
Abilities: Ability to perform complex bookkeeping functions; review time sheets, calculate compensation rates and prepare reports; apply rules and regulations to practical situations; perform complex arithmetical calculations accurately and rapidly; assemble and organize data and prepare worksheets and reports; type accurately; communicate effectively in oral and written form; understand and carry out both oral and written directions in an independent manner; operate standard office machines and equipment including an adding machine, calculator, typewriter and computer equipment; maintain the security and confidentiality of specified records and information; establish and maintain co-operative relationships with those contacted during the performance of required duties, including school personnel, students, parents and the community; maintain regular attendance.
Physical Effort/Work Environment: Visual ability to read handwritten or typed documents, and the display screen of various office equipment and machines; ability to conduct verbal conversation in English and, possibly, a designated second language; hear normal range verbal conversation (approximately 60 decibels); sit, stand, stoop, kneel, bend and walk; sit for sustained periods of time; climb slopes, stairs, steps, ramps and ladders; lift up to 20 pounds; carry up to 20 pounds; exhibit full range of motion for shoulder external rotation and internal rotation, shoulder abduction and adduction, elbow flexion and extension, shoulder flexion and extension, back lateral flexion, hip flexion and extension and knee flexion; operate office machines and equipment in a safe and effective manner; demonstrate manual dexterity necessary to operate calculator, typewriter and/or computer keyboard at the required speed and accuracy; conduct frequent repetitive arm, hand and body motion; work in an indoor environment.
Licenses and Certificates: A valid Class 3 California Driver's License and evidence of appropriate automobile insurance may be required in addition to a valid First Aide and CPR Certificate.
Requirements / Qualifications
Requirements / Qualifications
Education and Experience: Any combination equivalent to: graduation from high school supplemented by two years general office and/or accounting experience including working with payroll functions. Bachelor’s degree can be substituted for experience.
- Resume - Letter of Introduction
Education and Experience: Any combination equivalent to: graduation from high school supplemented by two years general office and/or accounting experience including working with payroll functions. Bachelor’s degree can be substituted for experience.
- Resume - Letter of Introduction
Comments and Other Information
Santa Cruz City Schools prohibits discrimination, harassment, intimidation, and bullying based on actual or perceived ancestry, age, color, disability, gender, gender identity, gender expression, nationality, race or ethnicity, religion, sex, sexual orientation, or association with a person or a group with one or more of these actual or perceived characteristics. Complaints alleging noncompliance with this policy should be directed to the Title IX/Nondiscrimination Coordinator: Molly Parks, Assistant Superintendent of Human Resources: 831-429-3410 ext 235; mparks@sccs.net.
Comments and Other Information
Santa Cruz City Schools prohibits discrimination, harassment, intimidation, and bullying based on actual or perceived ancestry, age, color, disability, gender, gender identity, gender expression, nationality, race or ethnicity, religion, sex, sexual orientation, or association with a person or a group with one or more of these actual or perceived characteristics. Complaints alleging noncompliance with this policy should be directed to the Title IX/Nondiscrimination Coordinator: Molly Parks, Assistant Superintendent of Human Resources: 831-429-3410 ext 235; mparks@sccs.net.