Data Systems and Communications Specialist (Bilingual Spanish Preferred) at Santa Clara County Office Of Education | EDJOIN

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Data Systems and Communications Specialist (Bilingual Spanish Preferred) at Santa Clara County Office Of Education

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Job Information

Date Posted: 8/9/2021 Application Deadline: 8/23/2021 5:00 PM Pacific
Employment Type: Full Time Length of Work Year: 12 months/261 days/8 hours per day
Salary: $5,713.03 - $6,769.97 Monthly Number Openings: (At time of posting) 1
Contact: Kathy Jalaan Email: Kathy_Jalaan@sccoe.org
Phone: 408-453-6602

Requirements / Qualifications

Requirements / Qualifications

EDUCATION AND EXPERIENCE Any combination equivalent to:

  • Education: Associate's degree, with coursework in a related area of study, AND
  • Experience: three years of increasingly responsible administrative assistant experience involving data collection and management and frequent public contact.



      EDUCATION AND EXPERIENCE Any combination equivalent to:

      • Education: Associate's degree, with coursework in a related area of study, AND
      • Experience: three years of increasingly responsible administrative assistant experience involving data collection and management and frequent public contact.

          Comments and Other Information

          THE POSITION The current vacancy is bilingual Spanish preferred and candidates are strongly encouraged to apply to be considered for future opportunities. The Executive Services Division is currently accepting applications for Data Systems and Communications Specialist. Under the direction of assigned supervisor, performs varied and responsible data management, communications, and administrative support functions; manages data collection and consolidation for a variety of projects and office initiatives; prepares and maintains a variety of qualitative and quantitative manual and automated records and reports related to assigned activities; assists with the coordination of public awareness materials; participates in the creation of communications collateral for office initiatives; assists with special projects and a variety of administrative support tasks as needed. This position is full-time, and has a work year of 12 months, 261 days, 8 hours/day. To learn more about this position, please click here for the job description. APPLICATION PROCEDURES The following application materials are required: 1. Completed Governmentjobs.com online application 2. Cover letter 3. Resume 4. Answer to supplemental question (embedded in online application)* *NOTE: Supplemental question is included in the application form and will be used in the initial screening process. Please answer this question as fully as possible. The application and materials must be received by the final application filling date. Incomplete or late applications will not be accepted. If you are unsure if your application and all required materials have been received, please contact the recruiter for this position, prior to the filing date. EXAMINATION PROCEDURES Assessments and interviews will take place virtually via Zoom Meetings. Our procedures reflect social distancing guidelines of the Santa Clara County Office of Public Health. Please email the Recruitment Contact listed on job postings if you have any questions. Following the final filing date, the qualifications of all candidates will be evaluated. The most qualified candidates will be invited to participate in a written exam, tentatively scheduled for September 1, 2021. Those who pass the written exam will be invited to participate in a panel interview with subject matter experts, tentatively scheduled for September 9, 2021. Based on the final scores of qualified candidates, Classified Personnel Services will establish a ranked candidate list. Selected candidates from the list will be invited to a second interview with the hiring authorities, tentatively scheduled for the week of September 13, 2021. Candidates will be invited over email to participate in examination and selection steps, using the email supplied within their Governmentjobs.com applications, or as updated by candidates in their Governmentjobs.com master profiles. Therefore, it is recommended that candidates check their email at least daily. RECRUITMENT CONTACT For questions about the position or recruitment process, please contact: Kathy Jalaan (408) 453-6602 kathy_jalaan@sccoe.org NOTE: Examination procedures are subject to change as deemed necessary by the Director - Classified Personnel Services. Candidates who test successfully for placement on the eligibility list may be certified to other related positions without further testing requirements, OR job posting announcements. The right is reserved to add, eliminate, or adjust testing steps and/or information on the posting, at any time, during the position posting and testing process, which may include, but is not limited to, further testing, inclusive to on-the job testing, recruitment, and recruitment extensions, which may be for less than 15 days, after an eligibility list has been certified, which may cause adjustments on the eligibility list, as evaluated to be reasonable or necessary. COVID-19 VACCINE REQUIREMENT: To provide and maintain a workplace that is free of recognized hazards, the Santa Clara County office of Education has adopted a policy which requires all employees be fully vaccinated against COVID-19. Any offer of employment is conditional upon the presentation of proof of full vaccination against COVID-19. ACCOMMODATION REQUESTS Candidates who require reasonable accommodations for any test part must contact Classified Personnel Services (CPS) at least three (3) days in advance of the test date at 408-453-6845. Hearing-impaired individuals should contact the California Relay Service at 1-800-735-2929, then 408-453-6845. A failure to contact CPS within the specified timeline may result in an inability to accommodate. EQUAL OPPORTUNITY EMPLOYER The Santa Clara County Office of Education prohibits discrimination, harassment, intimidation and bullying based on actual or perceived race or ethnicity, gender/sex (including gender identity, gender expression, pregnancy, childbirth, breastfeeding, and pregnancy-related medical conditions) sexual orientation, religion, color, national origin, ancestry, immigration status, physical or mental status, marital status, registered domestic partner status, age (40 and above), genetic information, political belief or affiliation (not union related), a person's association with a person or group with one or more of these actual or perceived characteristics, or any other basis protected by federal, state or local law, ordinance, or regulation in any program or activity it conducts or to which it provides significant assistance. Please direct concerns to Larry Oshodi, Assistant Superintendent, Personnel Services 1290 Ridder Park Drive San Jose, CA 95131-2304 loshodi@sccoe.org (408) 453-6598

          Comments and Other Information


          THE POSITION The current vacancy is bilingual Spanish preferred and candidates are strongly encouraged to apply to be considered for future opportunities. The Executive Services Division is currently accepting applications for Data Systems and Communications Specialist. Under the direction of assigned supervisor, performs varied and responsible data management, communications, and administrative support functions; manages data collection and consolidation for a variety of projects and office initiatives; prepares and maintains a variety of qualitative and quantitative manual and automated records and reports related to assigned activities; assists with the coordination of public awareness materials; participates in the creation of communications collateral for office initiatives; assists with special projects and a variety of administrative support tasks as needed. This position is full-time, and has a work year of 12 months, 261 days, 8 hours/day. To learn more about this position, please click here for the job description. APPLICATION PROCEDURES The following application materials are required: 1. Completed Governmentjobs.com online application 2. Cover letter 3. Resume 4. Answer to supplemental question (embedded in online application)* *NOTE: Supplemental question is included in the application form and will be used in the initial screening process. Please answer this question as fully as possible. The application and materials must be received by the final application filling date. Incomplete or late applications will not be accepted. If you are unsure if your application and all required materials have been received, please contact the recruiter for this position, prior to the filing date. EXAMINATION PROCEDURES Assessments and interviews will take place virtually via Zoom Meetings. Our procedures reflect social distancing guidelines of the Santa Clara County Office of Public Health. Please email the Recruitment Contact listed on job postings if you have any questions. Following the final filing date, the qualifications of all candidates will be evaluated. The most qualified candidates will be invited to participate in a written exam, tentatively scheduled for September 1, 2021. Those who pass the written exam will be invited to participate in a panel interview with subject matter experts, tentatively scheduled for September 9, 2021. Based on the final scores of qualified candidates, Classified Personnel Services will establish a ranked candidate list. Selected candidates from the list will be invited to a second interview with the hiring authorities, tentatively scheduled for the week of September 13, 2021. Candidates will be invited over email to participate in examination and selection steps, using the email supplied within their Governmentjobs.com applications, or as updated by candidates in their Governmentjobs.com master profiles. Therefore, it is recommended that candidates check their email at least daily. RECRUITMENT CONTACT For questions about the position or recruitment process, please contact: Kathy Jalaan (408) 453-6602 kathy_jalaan@sccoe.org NOTE: Examination procedures are subject to change as deemed necessary by the Director - Classified Personnel Services. Candidates who test successfully for placement on the eligibility list may be certified to other related positions without further testing requirements, OR job posting announcements. The right is reserved to add, eliminate, or adjust testing steps and/or information on the posting, at any time, during the position posting and testing process, which may include, but is not limited to, further testing, inclusive to on-the job testing, recruitment, and recruitment extensions, which may be for less than 15 days, after an eligibility list has been certified, which may cause adjustments on the eligibility list, as evaluated to be reasonable or necessary. COVID-19 VACCINE REQUIREMENT: To provide and maintain a workplace that is free of recognized hazards, the Santa Clara County office of Education has adopted a policy which requires all employees be fully vaccinated against COVID-19. Any offer of employment is conditional upon the presentation of proof of full vaccination against COVID-19. ACCOMMODATION REQUESTS Candidates who require reasonable accommodations for any test part must contact Classified Personnel Services (CPS) at least three (3) days in advance of the test date at 408-453-6845. Hearing-impaired individuals should contact the California Relay Service at 1-800-735-2929, then 408-453-6845. A failure to contact CPS within the specified timeline may result in an inability to accommodate. EQUAL OPPORTUNITY EMPLOYER The Santa Clara County Office of Education prohibits discrimination, harassment, intimidation and bullying based on actual or perceived race or ethnicity, gender/sex (including gender identity, gender expression, pregnancy, childbirth, breastfeeding, and pregnancy-related medical conditions) sexual orientation, religion, color, national origin, ancestry, immigration status, physical or mental status, marital status, registered domestic partner status, age (40 and above), genetic information, political belief or affiliation (not union related), a person's association with a person or group with one or more of these actual or perceived characteristics, or any other basis protected by federal, state or local law, ordinance, or regulation in any program or activity it conducts or to which it provides significant assistance. Please direct concerns to Larry Oshodi, Assistant Superintendent, Personnel Services 1290 Ridder Park Drive San Jose, CA 95131-2304 loshodi@sccoe.org (408) 453-6598

           


          Application Deadline

          8/23/2021 5:00 PM Pacific

          Date Posted

          8/9/2021

          Contact

          Kathy Jalaan
          408-453-6602

          Number of Openings

          1

          Salary

          $5,713.03 - $6,769.97 Monthly

          Length of Work Year

          12 months/261 days/8 hours per day

          Employment Type

          Full Time