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Essential Duties and Responsibilities Superintendent Administrative Support o Assist with board Agenda Prep and Distribution o Create work orders, POs and assist with travel arrangements o Prepare expense reports Business and Payroll Administrative Support o CNIPS Claims, verifying student attendance, Independent study attendance verification, employee leave trackers, preparing and distributing payroll checks, record and track bus / suburban mileage Funding Coordinator & Special Projects o Assist with document preparation including public posting, signatures, and distribution Human Resources Administrative Support o Assist with Interview scheduling, job postings, candidate tracking, and pre-employment processing Phones, Filing, Faxes, Mail Distribution and Other Administrative Duties • Perform the full range of administrative assistant duties for the office • Receive and transcribe dictation of letters, reports, memoranda, minutes, and other correspondence requiring accuracy and speed • Type and assemble reports, grant applications, manuals, correspondence, and other materials • Respond to letters and general correspondence as directed • Assist with travel and meeting arrangements for all District/County employees • Maintain calendar of appointments for the Superintendent for activities with other personnel, the public, and outside agencies • Reserves meeting rooms and arranges for set-up, food service and special services as appropriate for meetings, seminars, conferences, and other functions for administration and staff • Assist with the organization, distribution, and maintenance of all District/County entrance instruments including keys, keyless entry devices (FOBs), and alarm codes • Attend and participate in staff meetings and in-service activities as needed • Operate a computer terminal and use word processing, spreadsheet, and graphic software packages to maintain detailed information and records, reports, and newsletter • Assist with preparation of agendas and documents for meetings