Office Manager/Receptionist - Saint John School, Encinitas at Diocese of San Diego | EDJOIN

Although there are school closures across the country due to COVID-19 virus, we will continue to work and provide email support for all systems.

We are updating our password policy. As part of our ongoing focus on keeping your account secure, EDJOIN is implementing strong password requirements enhancements. In the coming days, you will be prompted to choose a new password. If you need assistance, please contact the EDJOIN Helpdesk.


Back To Search Results Page

Office Manager/Receptionist - Saint John School, Encinitas at Diocese of San Diego

Diocese of San Diego Logo

Job Information

Date Posted: 6/3/2021 Application Deadline: 7/30/2021 11:55 PM Pacific
Employment Type: Full Time Length of Work Year: 12 mo
Salary: TBD Number Openings: (At time of posting) 1
Contact: Jill Burke Email:

Job Summary

Job Summary

Full-time office manager/receptionist for Saint John School in Encinitas. Start ASAP. Please send resume to Jill Burke at

Job Description / Essential Elements: Print   

Position Title: Office Manager/Receptionist
Start:  ASAP
Status/Hours:  Full-time (12 months)

FLSA Status:  Non-Exempt
Reports To: School Principal

Essential Duties and Responsibilities:

  1. Greets all parents and visitors in a professional and welcoming manner and assists them with their needs.
  2. Controls access into school for security purposes. 
  3. Maintains volunteer log and ensures all volunteers/visitors have checked in and have a visitor badge. Maintains volunteer records.
  4. Answers telephone in a positive, professional manner.
  5. Maintains attendance records.  Makes follow up calls to parents of absent students.
  6. Helps prepare documents for administration including newsletters, directory, forms, etc.
  7. Coordinates after school enrichment program.
  8. Coordinates the completion of the school yearbook.
  9. Supervises health station attendant, aftercare, and maintenance staff.
  10. Orders and maintains inventory of office, school, and maintenance supplies.
  11. Assists in health station as needed.
  12. Copies and files as needed.
  13. Distributes mail.
  14. Maintains a neat and orderly office area.
  15. Properly operates and cares for office equipment.


  1. Must pass background clearance.
  2. Must exhibit a professional, friendly demeanor.
  3. Must have experience working with various technology programs.
  4. Must be flexible and able to multitask.
  5. Possess the ability to maintain confidentiality.
  6. Must communicate effectively, both orally and in writing.
  7. Must be comfortable working with elementary age children.
  8. Possess the ability to work within the basic tenets of the Catholic faith.

Contact: Please send resume to Jill Burke at


Requirements / Qualifications

Requirements / Qualifications


          Application Deadline

          7/30/2021 11:55 PM Pacific

          Date Posted



          Number of Openings




          Length of Work Year

          12 mo

          Employment Type

          Full Time