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School Administrative Assistant - High School Vice Principal at Antioch Unified School District

Application Deadline

3/9/2021 4:30 PM Pacific

Date Posted
2/15/2021
Contact
Terri Canada
925-779-7500 43730
Number of Openings
1

Add'l Salary Info

CSEA RANGE 128 Step A $22.37 to Step F $28.64(see range below)
Length of Work Year
211 day / 10.5 month work year calendar
Employment Type
Full Time

REQUIRED DOCUMENTS:

RESUME

RECRUITMENT TYPE:

PROMOTIONAL / OPEN

About the Employer

We are a unified school district serving more than 16,150 students in grades K -12. We have thirteen elementary schools, four middle schools, two comprehensive high schools, three specialized high schools, two alternative high schools and one K-8 school. We also offer a home schooling program, adult education courses and other unique programs to fit the needs of all students. Our school district employs approximately 1,100 certificated and nearly 900 classified employees. Antioch Unified School District is centrally located in the East Bay and provides ready access to scenic mountains, waterfronts, wine country, historical sites and the Pacific Ocean. Antioch is known as the “Gateway to the Delta” and is one of California’s oldest cities, with a diverse community of approximately 100,000. The Antioch Unified School District is a Merit System District. As such, final selection of our classified staff members will be made from candidates who have been placed on an eligibility list. Eligibility is determined via an evaluation and competitive screening/scoring of a candidate’s training and experience as demonstrated on the application and responses provided in the supplemental questions.

Job Description / Essential Elements:    Print   

CLASS TITLE:  SCHOOL ADMINISTRATIVE ASSISTANT-HIGH SCHOOL VICE PRINCIPA 

BASIC FUNCTION:

 

Under the direction of a Vice Principal, perform a variety of secretarial and administrative assistant duties to relieve the Vice Principal of administrative and clerical detail; plan, coordinate and organize office activities and coordinate flow of communications, correspondence and information for the Vice Principal; prepare and maintain a variety of records and reports.

 

REPRESENTATIVE DUTIES:

ESSENTIAL DUTIES:

Perform a variety of secretarial and administrative assistant duties to relieve the Vice Principal of administrative and clerical detail; plan, coordinate and organize office activities and coordinate flow of communications; assure smooth operations of assigned office.

 

Serve as secretary to the Vice Principal; receive, screen and route telephone calls; take, retrieve and relay messages as needed; initiate phone calls to request, provide and verify information and documents as needed; schedule and arrange appointments, conferences, meetings and other events.

 

Receive visitors, including administrators, staff, students, parents and the public; provide assistance or direct to appropriate staff; respond to inquiries and provide information and assistance related to school operations, activities, standards, requirements, time lines, policies and procedures.

 

Compile information and prepare and maintain a variety of records, logs and reports related to students, financial activity, attendance, payroll, substitutes, enrollment, attendance, staff, discipline, accidents and assigned duties; establish and maintain filing systems.

 

Input and update student and a variety of other data in an assigned computer system; establish and maintain automated records and files; initiate queries, develop spreadsheets and generate various computerized lists, reports and documents; assure accuracy of input and output data.

 

Research, compile, assemble and verify a variety of materials, data and information; prepare and process a variety of forms and applications related to assigned functions; duplicate, distribute and collect materials as needed.

 

Compose, independently or from oral instructions, note or rough draft, a variety of materials such as inter-office communications, forms, lists, letters, memoranda, bulletins, flyers, permits, evaluations and other materials.

 

Arrange for substitutes in response to faculty absences as required; prepare and distribute employee absence and substitute paperwork and reports; resolve substitute issues; distribute, collect and account for school site keys as assigned.

 

Assist with registering and enrolling new students as assigned; process and verify related records, forms and documents; establish and maintain permanent student records and files as required; process student transfers and withdrawals; assist with developing and updating student schedules. 

Communicate with District staff, students, parents, outside organizations and the public to exchange information and resolve issues or concerns.

 

Operate a variety of office equipment including a calculator, copier, fax machine, typewriter, computer and assigned software; perform minor maintenance on equipment and arrange for repairs as needed; utilize a two-way radio as required.

 

Issue admit and tardy slips, parking permits and off-campus passes as assigned; prepare and process student suspensions and hearing packets as required; conduct orientations and campus tours for new students as needed. 

Receive, sort and distribute incoming mail, packages and materials; prepare outgoing mail and materials for distribution.

 

Monitor inventory levels of office and designated school supplies; order, receive, distribute and maintain appropriate levels of inventory; prepare and process purchase orders, requisitions and expense claims as required.

 

Administer basic first aid, assist with health screening activities and dispense medications to students in accordance with physician instructions as assigned by the position.

 

Train and provide work direction and guidance to designated staff and student assistants as required; provide input concerning employee interviews and evaluations as requested.

 

Prepare and maintain appointment and activity schedules and calendars.

 

Participate in a variety of other assigned activities such as assigning student lockers, coordinating graduation activities and materials, and receiving, processing, verifying and accounting for incoming monies.

 

OTHER DUTIES:

Perform related duties as assigned. 

KNOWLEDGE AND ABILITIES:

 

KNOWLEDGE OF:

Terminology, practices and procedures of assigned office.

Modern office practices, procedures and equipment.

Record-keeping and filing techniques.

Business letter and report writing, editing and proofreading.

Telephone techniques and etiquette.

Correct English usage, grammar, spelling, punctuation and vocabulary.

Data control procedures and data entry operations.

Interpersonal skills using tact, patience and courtesy.

Operation of a computer and assigned software.

Oral and written communication skills.

Methods of collecting and organizing data and information.

Mathematic calculations.

 

ABILITY TO:

Perform a variety of secretarial and administrative assistant duties to relieve the Vice Principal of administrative and clerical detail.

Plan, coordinate and organize office activities and coordinate flow of communications, correspondence and information for the Vice Principal.

Assure smooth and efficient office operations.

Compose correspondence and written materials independently or from oral instructions.

Type or input data at 45 words per minute from clear copy.

Learn high school organization, operations, policies and objectives.

Learn, interpret, apply and explain laws, codes, rules, regulations, policies and procedures.

Answer telephones and greet the public courteously.

Complete work with many interruptions.

Compile and verify data and prepare reports.

Maintain a variety of records, logs and files.

Establish and maintain cooperative and effective working relationships with others.

Meet schedules and time lines.

Operate a computer and assigned software.

Work independently with little direction.

Communicate effectively both orally and in writing.

Add, subtract, multiply and divide with speed and accuracy.

Use assigned software at an intermediate level. 

EDUCATION AND EXPERIENCE: 

Any combination equivalent to:  graduation from high school and three years of clerical or secretarial experience involving frequent public contact.

 

WORKING CONDITIONS:

 ENVIRONMENT:

Office environment.

Constant interruptions.

 

PHYSICAL DEMANDS:

Dexterity of hands and fingers to operate a computer keyboard.

Hearing and speaking to exchange information in person and on the telephone.

Sitting or standing for extended periods of time.

Seeing to read a variety of materials.

Bending at the waist, kneeling or crouching to file materials.

Reaching overhead, above the shoulders and horizontally.

Requirements / Qualifications

Requirements / Qualifications

Promotional/Open * The promotional group as well as the general public may apply. The promotional side of the eligibility list shall take precedence when certifying eligibles. Unit: CSEA Current Vacancies/Hours: One – 8 Hours/Day Current Work Year: 10.5 Months, 211 days (CSEA Salary Range 128) Step A $22.37, Step B $23.51, Step C $24.70, Step D $25.95, Step E $27.26, Step F $28.64 Current Vacancies/Hours: One – 8 Hours / 10.5 Mos.- 211 days Classification Work Hours/Months: 8 / 10.5 Months / 211 days DEADLINE TO APPLY: Wednesday, March 9, 2021, by 4:30 p.m. Submit Completed Application, Resume and Supplemental Questions. Please apply here on Edjoin or download an application and information at www.Antiochschools.net. The application must be completely filled out. DO NOT LEAVE BLANK FIELDS. Your application will be disqualified if it is incomplete or any fields are left blank or state "see resume" or "see attached". A RESUME is required along with the completed application and supplemental questions. INCOMPLETE APPLICATION PACKETS WILL NOT BE CONSIDERED. You will be notified of the status of your application via U.S. mail and/or email within a couple weeks after the closing date. Requests for reasonable accommodations must be submitted along with your application packet. BASIC FUNCTION: Under the direction of a Vice Principal, perform a variety of secretarial and administrative assistant duties to relieve the Vice Principal of administrative and clerical detail; plan, coordinate and organize office activities and coordinate flow of communications, correspondence and information for the Vice Principal; prepare and maintain a variety of records and reports.

KNOWLEDGE OF: Terminology, practices and procedures of assigned office; Modern office practices, procedures and equipment. Record-keeping and filing techniques; Business letter and report writing, editing and proofreading; Telephone techniques and etiquette; Correct English usage, grammar, spelling, punctuation and vocabulary; Data control procedures and data entry operations. Interpersonal skills using tact, patience and courtesy; Operation of a computer and assigned software; Oral and written communication skills; Methods of collecting and organizing data and information; Mathematic calculations. ABILITY TO: Perform a variety of secretarial and administrative assistant duties to relieve the Vice Principal of administrative and clerical detail; Plan, coordinate and organize office activities and coordinate flow of communications, correspondence and information for the Vice Principal; Assure smooth and efficient office operations; Compose correspondence and written materials independently or from oral instructions; Type or input data at 45 words per minute from clear copy; Learn high school organization, operations, policies and objectives; Learn, interpret, apply and explain laws, codes, rules, regulations, policies and procedures; Answer telephones and greet the public courteously (see attached job description for full details). Minimum Education and Experience: Any combination equivalent to: graduation from high school and three years of clerical or secretarial experience involving frequent public contact.

  • Resume

    Promotional/Open * The promotional group as well as the general public may apply. The promotional side of the eligibility list shall take precedence when certifying eligibles. Unit: CSEA Current Vacancies/Hours: One – 8 Hours/Day Current Work Year: 10.5 Months, 211 days (CSEA Salary Range 128) Step A $22.37, Step B $23.51, Step C $24.70, Step D $25.95, Step E $27.26, Step F $28.64 Current Vacancies/Hours: One – 8 Hours / 10.5 Mos.- 211 days Classification Work Hours/Months: 8 / 10.5 Months / 211 days DEADLINE TO APPLY: Wednesday, March 9, 2021, by 4:30 p.m. Submit Completed Application, Resume and Supplemental Questions. Please apply here on Edjoin or download an application and information at www.Antiochschools.net. The application must be completely filled out. DO NOT LEAVE BLANK FIELDS. Your application will be disqualified if it is incomplete or any fields are left blank or state "see resume" or "see attached". A RESUME is required along with the completed application and supplemental questions. INCOMPLETE APPLICATION PACKETS WILL NOT BE CONSIDERED. You will be notified of the status of your application via U.S. mail and/or email within a couple weeks after the closing date. Requests for reasonable accommodations must be submitted along with your application packet. BASIC FUNCTION: Under the direction of a Vice Principal, perform a variety of secretarial and administrative assistant duties to relieve the Vice Principal of administrative and clerical detail; plan, coordinate and organize office activities and coordinate flow of communications, correspondence and information for the Vice Principal; prepare and maintain a variety of records and reports.

    KNOWLEDGE OF: Terminology, practices and procedures of assigned office; Modern office practices, procedures and equipment. Record-keeping and filing techniques; Business letter and report writing, editing and proofreading; Telephone techniques and etiquette; Correct English usage, grammar, spelling, punctuation and vocabulary; Data control procedures and data entry operations. Interpersonal skills using tact, patience and courtesy; Operation of a computer and assigned software; Oral and written communication skills; Methods of collecting and organizing data and information; Mathematic calculations. ABILITY TO: Perform a variety of secretarial and administrative assistant duties to relieve the Vice Principal of administrative and clerical detail; Plan, coordinate and organize office activities and coordinate flow of communications, correspondence and information for the Vice Principal; Assure smooth and efficient office operations; Compose correspondence and written materials independently or from oral instructions; Type or input data at 45 words per minute from clear copy; Learn high school organization, operations, policies and objectives; Learn, interpret, apply and explain laws, codes, rules, regulations, policies and procedures; Answer telephones and greet the public courteously (see attached job description for full details). Minimum Education and Experience: Any combination equivalent to: graduation from high school and three years of clerical or secretarial experience involving frequent public contact.

    • Resume

      Comments and Other Information

      EXAMINATIONS: The selection process will consist of a competitive application and supplemental questions screening for qualifications and completeness. A written/performance exam (weighted 40%) and an oral interview exam (weighted 60%) will be conducted. The testing dates are to be determined. A passing score must be achieved on each portion of the exams. Final selection will be made from those who achieve the three highest ranking scores. The Antioch Unified School District (AUSD) is committed to ensuring equal, fair, and meaningful access to employment and education services. AUSD prohibits discrimination, intimidation, harassment, and bullying in any employment practice, education program, or educational activity on the basis of actual or perceived age, ancestry, color, disability, ethnicity, gender, gender identity or expression, genetic information, immigration status, marital, family or parental status, medical condition, national origin, political affiliation, pregnancy and related conditions, race, religion, retaliation, sex (including sexual harassment), sexual orientation, Vietnam Era Veterans’ status, or association with a person or group with one or more of these actual or perceived characteristics or any other basis prohibited by California state and federal nondiscrimination laws respectively. Not all bases of discrimination will apply to both education services and employment. Inquiries regarding nondiscrimination and civil rights should be directed to the District's Title IX Coordinator: Christine Ibarra, Associate Superintendent, Educational Services, 510 G Street, Antioch, CA 94509, 925-779-7500 or by email at christineibarra@antiochschools.net. A MERIT SYSTEM DISTRICT - An Equal Opportunity Employer Posted 2/15/21

      Comments and Other Information


      EXAMINATIONS: The selection process will consist of a competitive application and supplemental questions screening for qualifications and completeness. A written/performance exam (weighted 40%) and an oral interview exam (weighted 60%) will be conducted. The testing dates are to be determined. A passing score must be achieved on each portion of the exams. Final selection will be made from those who achieve the three highest ranking scores. The Antioch Unified School District (AUSD) is committed to ensuring equal, fair, and meaningful access to employment and education services. AUSD prohibits discrimination, intimidation, harassment, and bullying in any employment practice, education program, or educational activity on the basis of actual or perceived age, ancestry, color, disability, ethnicity, gender, gender identity or expression, genetic information, immigration status, marital, family or parental status, medical condition, national origin, political affiliation, pregnancy and related conditions, race, religion, retaliation, sex (including sexual harassment), sexual orientation, Vietnam Era Veterans’ status, or association with a person or group with one or more of these actual or perceived characteristics or any other basis prohibited by California state and federal nondiscrimination laws respectively. Not all bases of discrimination will apply to both education services and employment. Inquiries regarding nondiscrimination and civil rights should be directed to the District's Title IX Coordinator: Christine Ibarra, Associate Superintendent, Educational Services, 510 G Street, Antioch, CA 94509, 925-779-7500 or by email at christineibarra@antiochschools.net. A MERIT SYSTEM DISTRICT - An Equal Opportunity Employer Posted 2/15/21