ACCOUNTING SPECIALIST II RANGE 30 DEFINITION Under general supervision of the Director of Accounting, perform skilled and responsible accounting work involved in the maintenance of the District's financial accounting records and to do related work as required. EXAMPLE OF DUTIES Processes purchase orders, uses computerized financial system to check balances by program, post encumbrances or notifies supervisor of deficit accounts; audits invoices by verifying against purchase orders and checking extensions; contacts vendors as necessary to clarify discrepancies in quantities or prices; maintains close contact with warehouse personnel and vendors in resolving various problems; maintains revolving checking account, provides special follow-up for advance payment and expense requests to meet short timelines, responds to requests from managers for status of orders and program balances; generate journal entries; tracks monthly and annual contracts and utility billings; distributes monthly financial activity reports to departments; compiles and types various business correspondence and financial statements; creates and maintains spreadsheets and reports such as end of year 1099, state sales tax and fuel tax reports and receipt money; prepares deposit permit; distributes payroll checks; audits, reconciles and prepares for payment all district expenditures; provides assistance and training to district personnel in the completion of their job assignments; receives complaints and takes authorized steps to research and provide explanation or assistance in solving the problems; operates a variety of office machines; performs detailed analysis, works with complex issues, decision making and maintains confidential information; handles multiple tasks at one time with constant interruptions and deadlines. EMPLOYMENT STANDARDS Education and/or Experience: Requires completion of two years of college level curriculum with emphasis in bookkeeping and two years of experience in financial and statistical record keeping. Additional experience may be substituted for higher education. Knowledge and Skills: Requires working knowledge of the practices, terminology and principles of bookkeeping, accounting practices, clerical and office procedures and methods, business mathematics and record keeping applicable to school finance including planning, analysis and research. Requires working command of spreadsheet programs and in-depth procedural knowledge of the fiscal system. Requires working knowledge of the use and application of personal computers and electronic data processing for accounting systems. Abilities: Must be able to analyze, interpret and apply accounting principles and procedures in the maintenance of district financial records. Must be able to prepare financial reports, summaries and perform work independently with minimum supervision. Requires demonstrated ability and dexterity to enter data onto standardized formats using computerized database programs by using keyboards, basic keyboarding or 10-key skills and calculator. Must be able to perform arithmetic operations quickly and accurately. Must be able to document accounting transactions onto subsidiary ledgers and transfer sums to general ledger. Requires the ability to organize and prioritize work in order to meet schedules and timelines. Requires the ability to communicate with staff and the public using courtesy and in a manner that reflects positively on the department and the District. Physical Abilities: Requires sufficient visual acuity to recognize letters and numbers; sufficient hand-eye coordination to use a keyboard for routine typing and data entry; plus arm/hand movement to retrieve work materials and operate a variety of general office equipment. Requires the ability to lift up to 30 pounds on an intermittent basis. Licenses and Certificates: Valid California Driver’s License. BWS:cs 03/28/00